Among other duties, such as supervising state and local elections, the Washington Secretary of State (SOS) has extensive recording-keeping and recording responsibilities.  For example, the SOS is the custodian of state records and supervises the Division of Archives and Records Management and the state archives.

The SOS also has responsibilities under the Uniform Real Property Electronic Recording Act (URPERA).  URPERA requires the SOS to create and appoint an E-Recording Standards Commission (ERSC) to review electronic recording standards and to make recommendations to the SOS for rules necessary to implement URPERA.  The ERSC may include assessors, treasurers, land title company representatives, escrow agents, mortgage brokers, the state archivist, and any other party the SOS deems appropriate, but a majority of the commission must be comprised of county recorders or auditors.

URPERA allows recording and signature requirements to be satisfied electronically.  It also allows the SOS to adopt rules for the electronic recording of documents.  To keep standards and practices of recording officers in Washington in harmony with recording offices in other jurisdictions, the SOS is directed to consider various factors, such as standards adopted by national bodies, when adopting or altering standards.

County auditors are responsible for recording real property documents, such as deeds, transfers of real property, and mortgages within the county.  County auditors may record documents electronically.

The E-Recordings Standards Commission is renamed the Recording Standards Commission (RSC).  The Commission must review recording standards, including electronic review standards, and make recommendations to the SOS for rules necessary for consistent recording of documents.  A majority of the members of the Commission must be county recorders or county auditors.  The Commission may include county surveyors among its other members.

The SOS must make reasonable rules in accordance with federal and state laws for the uniform recording of documents in cooperation with the RSC.  Additionally, the SOS is authorized to make rules governing:

• recording duties of county recorders and county auditors;
• recording standards for the creation of certified copies used to be used as evidence;
• standards to be used in recording, registration, and legal publication;
• standards for fee waivers; and
• recording standards for various types of documents.

 
In order to keep the standards and practices of recording offices in Washington in harmony, and to promote harmony with other jurisdictions that have adopted similar legislation or policy, the SOS, when adopting or changing rules supporting recording standards, should consider:

• the standards and practices of other jurisdictions;
• the most recent standards adopted by national standard-setting bodies;
• the views of interested persons and government officials and entities;
• the needs of counties of varying size, population, and resources;
• standards requiring adequate information security protection to ensure that both electronic and nonelectronic documents are accurate, authentic, adequately preserved, and resistant to tampering;
• standards for the certification of recorded documents including imaged paper documents and documents received in electronic form; and
• standards for the documentation and recording of boundary line adjustments.