(1) What is a special license plate series? For the purpose of this rule a special license plate series is one license plate design with a range of numbers and letter combinations to be determined by the department.
(2) What is required for an organization to apply to create a new plate through the department? The organization must submit a completed application packet, signature sheet and supporting documentation as required by law. Signature sheets must reflect that they are collected within three years of submission.
If an organization started collecting signature sheets before the moratorium was put into place that ends on July 1, 2009, they are exempt from the three-year time frame. However, organizations collecting signatures during the moratorium must submit their completed application packet and signature sheets to the department within ninety days after the moratorium is lifted. If an organization does not submit the signature sheets to the department within ninety days after the moratorium, the signature sheets are no longer valid.
(3) What criteria are used to discontinue issuing special license plates? A special license plate series may be canceled if:
(a) The department determines that fewer than five hundred special license plates are purchased annually and fewer than one thousand five hundred special license plates are purchased in any continuous three-year period. (Except those license plates issued under RCW 46.16.301
, and 46.16.324
(b) If the sponsoring organization does not submit an annual financial statement required by RCW 46.16.765
and certified by an accountant; or
(c) The legislature concurs with a recommendation from the department to discontinue a plate series created after January 1, 2003; or
(d) The state legislature changes the law allowing that plate series.
(4) What information must be contained in the annual financial report? The annual financial report must include all expenditures related to programs, fund-raising, marketing, and administrative expenses related to their special license plate(s). The report must include:
(a) The stated purpose of the organization receiving the special plate revenue;
(b) A message from the chair or director of the organization;
(c) Program highlights with a detailed list of how the funds were expended for those programs;
(d) List of special events the organization held to market their special plate for the current reporting year;
(e) A summary of financial information:
(i) Previous revenue received during current reporting year;
(ii) Total revenue received during current reporting year;
(iii) Summary of administrative expenses.
If an organization is disbursing funds through a grant program or to another nonprofit organization supporting Washington citizens, a list including the program and the organizations must be submitted which includes their name and amount received.
(5) What steps are taken by the department if the annual financial report is not submitted as required or the special plate revenue is expended for purposes other than allowed by law? The department will follow the guidelines as established in the organization's contractual agreement with the department:
(a) Send a written notice of the violations to the organization;
(b) The organization is given thirty days to correct the violation;
(c) If the violation is not corrected, the department may immediately terminate the contract.
(6) Can an organization have more than one special plate series? No. Organizations cannot have more than one special license plate series except those issued before January 1, 2006. Those organizations that already have multiple special plate series may not have more.
An updated design of the current special license plates does not constitute more than one special plate series. The newest design supersedes the prior design. The assigned number and letter combination cannot be changed when a new plate design is created.
[Statutory Authority: RCW 46.01.110
. WSR 11-01-118, § 308-96A-560, filed 12/20/10, effective 1/20/11; WSR 08-22-067, § 308-96A-560, filed 11/4/08, effective 12/5/08; WSR 07-20-110, § 308-96A-560, filed 10/3/07, effective 11/3/07. Statutory Authority: RCW 46.01.110
. WSR 04-08-079, § 308-96A-560, filed 4/6/04, effective 5/7/04. Statutory Authority: RCW 46.01.110
. WSR 01-10-069, § 308-96A-560, filed 4/30/01, effective 5/31/01. Statutory Authority: RCW 46.01.110
and 1997 c 291. WSR 98-01-151, § 308-96A-560, filed 12/22/97, effective 1/22/98. Statutory Authority: RCW 46.16.301
. WSR 95-11-043, § 308-96A-560, filed 5/10/95, effective 6/10/95. Statutory Authority: RCW 46.01.110
. WSR 93-14-083, § 308-96A-560, filed 6/30/93, effective 7/31/93; WSR 91-03-091, § 308-96A-560, filed 1/18/91, effective 2/18/91.]