S-2125

AN ACT Relating to state employees' suggestion awards and incentive pay; and amending RCW 41.60.010, 41.60.015, 41.60.020, 41.60.030, 41.60.041, 41.60.080, 41.60.100, 41.60.110, 41.60.120, and 41.60.150.

BE IT ENACTED BY THE LEGISLATURE OF THE STATE OF WASHINGTON:

Sec. 1. RCW 41.60.010 and 1993 c 467 s 1 are each amended to read as follows:

As used in this chapter:

(1) "Board" means the productivity board.

(2) "Delegated authority" means authority delegated to an agency head by the board to design and implement an agency unique employee suggestion program for the agency.

(3) "Board designee" means an agency head with delegated authority from the board.

(4) "Employee suggestion program" means the programs developed by the board under RCW 41.60.020.

((~~(3)~~)) (5) "State-wide employee suggestion program" means an employee suggestion program administered by the productivity board.

(6) "Agency unique suggestion program" means an employee suggestion program designed and administered by an agency head with delegated authority.

(7) "Teamwork incentive program" means the program developed by the board under RCW 41.60.100 through 41.60.120.

((~~(4)~~)) (8) "State employees" means present employees in state agencies and institutions of higher education except for elected officials, directors of such agencies and institutions, and their confidential secretaries and administrative assistants and others specifically ruled ineligible by the rules of the productivity board.

Sec. 2. RCW 41.60.015 and 1993 c 467 s 2 are each amended to read as follows:

(1) There is hereby created the productivity board. The board shall administer the employee suggestion program and the teamwork incentive program under this chapter.

(2) The board shall be composed of:

(a) The secretary of state who shall act as chairperson;

(b) The director of personnel appointed under the provisions of RCW 41.06.130 or the director's designee;

(d) ((~~The personnel director appointed under the provisions of RCW 28B.16.060 or the director's designee;~~

~~(e)~~)) The director of general administration or the director's designee;

((~~(f)~~)) (e) Three persons with experience in administering incentives such as those used by industry, with the governor, lieutenant governor, and speaker of the house of representatives each appointing one person. The governor's appointee shall be a representative of an employee organization certified as an exclusive representative of at least one bargaining unit of classified employees, but no one organization may be represented for two consecutive terms;

((~~(g)~~)) (f) One person representing state agencies and institutions with employees subject to chapter 41.06 RCW((~~, and one person representing those subject to chapter 28B.16 RCW, both to be~~)) appointed by the governor; and

((~~(h)~~)) (g) In addition, the governor and board chairperson may jointly appoint persons to the board on an ad hoc basis. Ad hoc members shall serve in an advisory capacity and shall not have the right to vote.

Members under subsection (2) ((~~(f)~~)) (e) and ((~~(g)~~)) (f) of this section shall be appointed to serve three-year terms.

Members of the board appointed pursuant to subsection (2)(f) of this section may be compensated in accordance with RCW 43.03.240. Any board member who is not a state employee may be reimbursed for travel expenses under RCW 43.03.050 and 43.03.060.

Sec. 3. RCW 41.60.020 and 1995 c 181 s 1 are each amended to read as follows:

(1) The board shall formulate, establish, and maintain ((an)) a state-wide employee suggestion program and adopt rules to allow for agency unique suggestion programs. Employee suggestion programs are developed to encourage and reward meritorious suggestions by state employees that will promote efficiency and economy in the performance of any function of state government: PROVIDED, That the program shall include provisions for the processing of suggestions having multi-agency impact and post-implementation auditing of suggestions for fiscal accountability.

(2) ((~~The board shall prepare a topical list of all the productivity awards granted and disseminate this information to all the state government agencies that may be able to adapt them to their procedures.~~

~~(3)~~)) The board shall adopt rules ((~~and regulations~~)) necessary or appropriate for the proper administration and for the accomplishment of the purposes of this chapter. These rules shall include the adoption of a payment award schedule that establishes the criteria for determining the amounts of any financial or other awards under this chapter.

Sec. 4. RCW 41.60.030 and 1982 c 167 s 8 are each amended to read as follows:

The board, or board's designee, shall make the final determination as to whether an employee suggestion award will be made and shall determine the nature and extent of the award based on the payment award scale.

No employee suggestion award may normally be made to an employee for a suggestion which is within the scope of the employee's regularly assigned responsibilities.

Sec. 5. RCW 41.60.041 and 1989 c 56 s 1 are each amended to read as follows:

(1) Cash awards for suggestions generating net savings, revenue, or both to the state shall be ((~~ten percent of the net savings.~~

~~(2) No award may be granted in excess of ten thousand dollars.~~

~~(3) If the suggestion is significantly modified when implemented, the percentage specified in subsection (1) of this section may be decreased at the option of the board.~~

~~(4)~~)) determined by the board, or the board's designee, based on the payment award scale. No award may be granted in excess of ten thousand dollars. Savings, revenue, or both, shall be calculated for the first year of implementation.

(2) The board shall establish guidelines for making cash awards for suggestions for which benefits to the state are intangible or for which benefits cannot be calculated.

((~~(5)~~)) (3) Funds for the awards shall be drawn from the appropriation of the agency benefiting from the employee's suggestion. If the suggestion reduces costs to a nonappropriated fund or reduces costs paid without appropriation from a nonappropriated portion of an appropriated fund, an award may be paid from the benefiting fund or account without appropriation.

((~~(6)~~)) (4) Awards may be paid to state employees for suggestions which generate new or additional money for the general fund or any other funds of the state. The director of financial management shall distribute moneys appropriated for this purpose with the concurrence of the productivity board. Transfers shall be made from other funds of the state to the general fund, in amounts equal to award payments made by the general fund, for suggestions generating new or additional money for those other funds.

Sec. 6. RCW 41.60.080 and 1982 c 167 s 12 are each amended to read as follows:

The ((~~chairman of the~~)) board and agency heads may design and initiate contests between agencies and between agency suggestion evaluators to encourage participation in the suggestion program at management levels. Any tokens of recognition offered during these contests shall be nonmonetary and shall not be considered an award, or subject to RCW 41.60.030.

Sec. 7. RCW 41.60.100 and 1993 c 467 s 4 are each amended to read as follows:

(1) With the exception of agencies of the legislative and judicial branches, any organizational unit composed of employees in any agency or group of agencies of state government with the ability to identify costs, revenues, or both may apply to the board to participate in the teamwork incentive program as a team. The application shall have the approval of the heads of the agency or agencies within which the ((~~unit~~)) team is located.

(2) Applications shall be in the form specified by the board and contain such information as the board requires. This may include, but is not limited to, quantitative measures which establish a data base of program output or performance expectations, or both. This data base is used to evaluate savings in accordance with RCW 41.60.110((~~(1)~~)).

((The board shall evaluate the applications submitted. From those proposals which are considered to be reasonable and practical and which are found to include developed performance indicators which lend themselves to a judgment of success or failure, the board shall select the units to participate in the teamwork incentive program.))

Sec. 8. RCW 41.60.110 and 1993 c 467 s 5 are each amended to read as follows:

((~~(1)~~)) To qualify for a teamwork incentive program award for its employees, a ((unit selected shall demonstrate to the satisfaction of the board that it has operated during the period of participation at a lower cost or with an increase in revenue with no decrease in the level of services rendered.

(a) A unit completing its period of participation shall compare costs or revenues during that period of participation to (i) the expenditures or revenues for a comparable span of time immediately preceding the first period of participation, or (ii) an average derived from the unit's historical data, or (iii) engineered standards used in conjunction with an average derived from the unit's historical data, or (iv) anticipated revenue as based on statistical projections or historical data;

(b) A unit participating in the teamwork incentive program for two or more consecutive times may choose to compare its costs during the current period of participation with (i) its costs or revenues for the immediately preceding period, or (ii) an average of its costs or revenues for the preceding two or three comparable spans of time in the teamwork incentive program;

(c) For the purposes of (a) of this subsection, a unit's historical data shall be restricted to data generated during the period of three years or less immediately preceding the unit's first participation in the teamwork incentive program; and

(d) For the purposes of (b) of this subsection, a unit's costs or revenues for preceding periods of time may include the costs or revenues calculated under (a) (i), (ii), or (iii) of this subsection for the periods of time the unit participated in the teamwork incentive program.

(2) The board shall satisfy itself from documentation submitted by the organizational unit that the claimed cost of operation or level of higher revenue is real and not merely apparent and that it is not, in whole or in part, the result of:

~~(a) Chance;~~

~~(b) A lowering of the quality of the service rendered;~~

~~(c) Nonrecurrence of expenditures which were single outlay, or one-time expenditures, in the preceding comparable period of time;~~

~~(d) Stockpiling inventories in the immediately preceding period so as to reduce requirements in the eligible time period;~~

~~(e) Substitution of federal funds, other receipts, or nonstate funds for programs currently receiving state appropriations;~~

~~(f) Unreasonable postponement of payments of accounts payable until the period immediately following the eligible period of participation;~~

~~(g) Shifting of expenses to another unit of government; or~~

(h) Any other practice, event, or device which the board decides has caused a distortion which makes it falsely appear that a savings or increase in revenue gains or an increase in level of services has occurred.

~~(3) The board shall consider as legitimate efficiencies those reductions in expenditures or increases in revenue made possible by such items as the following:~~

~~(a) Reductions in overtime;~~

~~(b) Elimination of consultant fees;~~

~~(c) Less temporary help;~~

~~(d) Improved systems and procedures;~~

~~(e) Better deployment and utilization of personnel;~~

~~(f) Elimination of unnecessary travel;~~

~~(g) Elimination of unnecessary printing and mailing;~~

~~(h) Elimination of unnecessary payments for items such as advertising;~~

~~(i) Elimination of waste, duplication, and operations of doubtful value;~~

~~(j) Improved space utilization;~~

~~(k) Improved methods of collecting revenue or recovering money owed to the state; and~~

~~(l) Any other items determined by the board to represent cost savings or increased revenue~~)) team must identify the net savings, revenue, or both, accomplished during the project period. The calculations of net savings, revenue, or both, are not final until approved by the agency head, who may modify the team's calculations. The board may by rule establish criteria to be used in calculating net savings, revenue, or both.

Sec. 9. RCW 41.60.120 and 1993 c 467 s 6 are each amended to read as follows:

((At the conclusion of the eligible period, the board shall compare the expenditures or revenues for that period of each unit selected against the expenditures or revenues of that unit for the immediately preceding period or expenditures or revenues determined in accordance with RCW 41.60.110(1) (a) and (b) and, after making such adjustments as in the board's judgment are required to eliminate distortions, shall determine the amount, if any, that the unit has reduced the unit's cost of operations or increased its level of services or generated additional revenues to the state in the eligible period. Adjustments to eliminate distortions may include any legislative increases in employee compensation and inflationary increases in the cost of services, materials, and supplies. Adjustments to additional revenue may include changes in client populations and the effects of legal changes. If the board also determines that a unit qualifies for an award, the board shall award to the employees of that unit a sum up to twenty-five percent of the amount determined to be the savings or revenue increases to the state for the level of services rendered. The amount awarded shall be divided and distributed in accordance with board rules to the employees of the unit, except that employees who worked for that unit less than the full period during which the unit conducted a teamwork incentive program shall receive only a pro rata share based on the fraction of the period worked for that unit. No individual share of the unit award may exceed the maximum award established by rule adopted by the board.)) The agency head may recommend an award amount to the board. The board shall make the final determination as to whether an award will be made in accordance with applicable rules governing the teamwork incentive program. Awards will be based on the payment award scale. Funds for ((~~this~~)) the teamwork incentive award shall be drawn from the agencies in which the unit is located or from the benefiting fund or account without appropriation when additional revenue is generated to the fund or account.

Awards may be paid to teams for process changes which generate new or additional money for the general fund or any other funds of the state. The director of the office of financial management shall distribute moneys appropriated for this purpose with the concurrence of the productivity board. Transfers shall be made from other funds of the state to the general fund in amounts equal to award payments made by the general fund, for innovations generating new or additional money for those other funds.

Sec. 10. RCW 41.60.150 and 1989 c 56 s 5 are each amended to read as follows:

Other than suggestion awards and incentive pay unit awards, agencies shall have the authority to recognize employees, either individually or as a class, for accomplishments including outstanding achievements, safety performance, ((~~and~~)) longevity, public service, or service as employee suggestion evaluators and implementors. Recognition awards may not exceed ((~~one~~)) two hundred dollars in value per award. Such awards may include, but not be limited to, cash or such items as pen and desk sets, plaques, pins, framed certificates, clocks, and calculators. Award costs shall be paid by the agency giving the award.