POL 110.554 - On-Line Drawing Contingencies (Revision)

     Added information on the process for if a burglar alarm activates at any time during the drawing process and what to do if a random number generator (used for conducting bonus drawings) fails.

     Clarified that the generator only allows operation of one drawing machine at a time and some lighting; during a power failure, the drawings cannot be broadcast and the computer cannot be used. If the generator cannot be implemented during a power failure, the drawing coordinator may determine the drawings will be conducted using the disaster recovery process.

     If the drawing studio VCR fails, the camera operator will use the back-up camera to record preair and postair drawings.

     For daily game ball set rejects, clarified that if a set rejects due to being drawn seven or more times out of the first eight preair drawings, the alternate set replaces the rejected set. If a rejection is the result of the same three digit number appearing more than three times during the first eight preair drawings, or two or more times during the last four preair drawings, the external auditor determines which ball set the alternate set will replace.

     Added a script that the broadcast station will use if a postair rejection occurs, resulting in delaying release of validated results. Also added language to include on the fax sheet to the media if delay occurs.

     When a foul occurs, the broadcast station may not always air a new drawing for the later broadcast. If they cannot show the drawing, they will show a graphic of the official numbers and the LDO will ask them to read the designated script.

     Numerous other minor changes throughout.

     Signed 12/20/00.

POL 110.558 - Bonus Drawings (for Consumers) (Revision)

     Clarifies that the lottery's information services division designee may run the population (a computerized process that determines the number of entries) during the work day. When they do, the process is not witnessed by an external auditor, but the beginning of the process is witnessed by a security designee.

     If the numbers are being broadcast but are not broadcast to/from the broadcast station for any reason, the auditor also (in addition to the Lottery Drawing Official) verifies with the broadcast station, the numbers that will air.

     Other minor edits/clarification/etc.

     Signed 12/26/00.

POL 110.559 - Bonus Drawings (for Retailers) (Revision)

     Clarified that the external auditor is witnessing the activities performed in the studio and vault only.

     The PIO is not notified of retailer drawing fouls, unless the results are being broadcast.

     Other minor edits/clarification/etc.

     Signed 12/20/00.

POL 130.015 - Evidence (New)

     This new policy ensures that evidence gathered in the course of lottery security-conducted investigations is documented and stored in a secure location until needed for a hearing, trial, etc. This method of storing evidence is also available to other managers or designees assigned to conduct internal investigations. The policy shows how the evidence is documented and secured, and outlines how long it is retained.

     Signed 12/4/00.

POL 130.016 - External Investigations (New)

     This policy establishes guidelines for the lottery's security staff to follow when conducting external investigations. (An external investigation is defined as an incident that security has reason to believe occurred outside of a lottery office or does not involve wrongdoing of a lottery employee.) The policy contains sections on determining an investigation will be conducted, time frames for conducting investigations, scope of investigation, conduct during an investigation, equipment used, conducting interviews, conflict of interest, maintaining the investigator's personal safety, credentials, subpoena of records, obtaining a search warrant, investigations involving other agencies, closing the investigation/determining action, and using/releasing information obtained.

     Signed 12/4/00.

POL 320.063 - $250,000 Cash! Second Chance Drawing (Consumers and Retailers) (New)

     This new policy establishes guidelines for conducting a drawing to award prizes to consumers who validate their scratch tickets from game 324 by midnight January 5, 2001. If the prizes are claimed, the retailer who sold the ticket is also eligible to receive a prize.

     Signed 10/16/00.

POL 320.063 (Addendum) (New)

     This addendum memo details how regional and headquarters offices handle ticket stubs received for this promotion ($250,000 Cash! Second Chance Drawing).

     Signed 12/4/00.

POL 320.064 - $250,000 Cash! Retailer Promotion (New)

     This new policy establishes guidelines for awarding prizes to retailers for purchasing (activating) packs of instant game number 324 ($250,000 Cash!) from November 13, 2000, through January 5, 2001.

     Signed 10/16/00.

POL 320.065 - "Mystery Shopper" Program ($250,000 Cash!) (New)

     This policy establishes the process for rewarding retail clerks a $1 scratch ticket for displaying point of sale materials relating to the $250,000 Cash! Second Chance Drawing.

     Signed 10/27/00.

POL 320.066 - Lotto "Wild Ride" Bonus Drawing Promotion (New)

     From January 14 through 6:52 p.m.* on March 10, 2001, consumers who purchase a single $5 Lotto ticket will be entered into eight weekly drawings to receive $50,000. The weekly winners will also receive entry into a grand prize drawing to receive either a 2001 Mercedes CLK 320 or a $5,000 consolation prize.

     *Tickets sold between 6:52 p.m. on each Saturday of the promotion until beginning of sales the next day do not receive a bonus ticket.

     Signed 12/5/00.

POL 320.067 - "Mystery Shopper" Program ("Wild Ride")

     This policy establishes the process for rewarding retail clerks a $1 scratch ticket for displaying point of sale materials relating to the "wild ride" promotion.

     Signed 12/19/00.

POL 410.006 - Maintaining Retailer Addresses (New)

     To ensure addresses maintained on lottery retailers are correct, complete and formatted to United States Postal Service standards, initial entry of retailer addresses is performed by the section that initially receives the address; updates are performed by those who use that type of address the most often. The policy identifies these responsibilities. Also, each section will now run a report showing the changes that have been made to other addresses maintained on that retailer, along with addresses that have not been updated for that retailer, and determine whether changes are needed to the address(es) they maintain.

     Signed 11/16/00.

POL 420.022 - State Agency Rider (STAR) Pass Program (New)

     This new policy documents the process for distributing and collecting state agency rider (STAR) bus passes to/from lottery employees assigned to work in Thurston County. The policy includes a process for distributing passes, reporting lost passes, and retrieving passes from a terminating employee.

     Signed 10/24/00.

     To receive a copy of any of these policies, contact Becky Zopolis, Washington State Lottery, P.O. Box 43000, Olympia, WA 98504-3000, phone (360) 664-4816, fax (360) 664-4817.

January 8, 2001

Becky L. Zopolis

© Washington State Code Reviser's Office