Date of Adoption: October 23, 2002.

     Purpose: The rules in new chapter 388-826 WAC are adopted for the purpose of clarifying the operational guidelines for services offered in the Division of Developmental Disabilities - Voluntary placement program. Rule making and adoption comply with law and enhance operations.

     Statutory Authority for Adoption: RCW 74.13.350.

      Adopted under notice filed as WSR 02-16-061 on August 2, 2002.

     Changes Other than Editing from Proposed to Adopted Version: Editorial changes only.

     Number of Sections Adopted in Order to Comply with Federal Statute: New 0, Amended 0, Repealed 0; Federal Rules or Standards: New 0, Amended 0, Repealed 0; or Recently Enacted State Statutes: New 26, Amended 0, Repealed 0.

     Number of Sections Adopted at Request of a Nongovernmental Entity: New 0, Amended 0, Repealed 0.

     Number of Sections Adopted on the Agency's Own Initiative: New 0, Amended 0, Repealed 0.

     Number of Sections Adopted in Order to Clarify, Streamline, or Reform Agency Procedures: New 0, Amended 0, Repealed 0.

     Number of Sections Adopted Using Negotiated Rule Making: New 0, Amended 0, Repealed 0;      Pilot Rule Making: New 0, Amended 0, Repealed 0; or Other Alternative Rule Making: New 26, Amended 0, Repealed 0.
     Effective Date of Rule: Thirty-one days after filing.

October 23, 2002

Brian H. Lindgren, Manager

Rules and Policies Assistance Unit

     (1) Support the optimal growth and development of the child or youth in out-of-home placement. The sole reason for the out-of-home placement is the child's developmental disability. Services are offered by DSHS/DDD through a voluntary placement agreement. Parents retain custody of their child or youth.

     (2) Support the child and family with a shared parenting arrangement through the use of licensed foster care providers.

     (3) Complement other public and private resources in providing supports to the child and family.

     (4) Encourage the relationship between the child and parents, even when the child or youth is not living in their own home.

     (5) These rules are adopted under the authority of RCW 74.13.350.

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     (1) Prevent regression or loss of skills already acquired;

     (2) Achieve or maintain self-sufficiency;

     (3) Provide the least restrictive setting that will meet the child's/youth's medical, social, developmental and personal needs;

     (4) Benefits the medical, personal, social and developmental needs of the child/youth;

     (5) Maintains family relationships.

     "Child or youth" means an individual who is eligible for division services per RCW 71A.16.040 and chapter 388-825 WAC, is less than eighteen years of age and who is in the custody of a parent by blood, adoption or legal guardianship.

     "Client or person" means an individual is eligible for division services per RCW 71A.16.040 and WAC 388-825-030.

     "Community support services" means one or more of the services listed in RCW 71A.12.040 including, but not limited to the following services: Architectural, social work, early childhood intervention, employment, family counseling, respite care, information and referral, health services, legal services, therapy services, residential services and support, transportation services, and vocational services.

     "Department" means the department of social and health services of the state of Washington.

     "Director" means the director of the division of developmental disabilities.

     "DDD" means the division of developmental disabilities of the department of social and health services.

     "Emergency" means a sudden, unexpected occurrence demanding immediate action.

     "Exemption" means the department's approval of a written request for an exception to a rule in this chapter.

     "Family" means individuals of any age, living together in the same household related by blood, marriage, adoption or as a result of sharing legal custody of a minor child.

     "Foster care provider" means the individual person licensed by the DSHS, children's administration, division of licensed resources (DLR) (chapter 388-148 WAC) to provide foster care in the person's home; or a group care agency licensed by DLR to provide foster care for an individual in a group facility or staffed residential setting.

     "In the voluntary placement program the legal status of the child" means that the child is in legal custody of the biological or adoptive parent(s) or legal and custodial guardian.

     "The judicial determination and review" means a process that occurs in court and its purpose is to affirm that out-of-home placement is in the best interest of the child. The parent is notified of the court date and may appear in court with the child's DDD social worker.

     "Out-of-home placement" means a DLR licensed home, a licensed group care facility or another licensed setting.

     "Parent" means the individual who is the biological or adoptive person or legal custodial guardian who has legal responsibility for and physical custody of the child.

     "Shared parenting" means biological or adoptive parents or legal guardians and foster care providers share responsibilities. Responsibilities are for the physical and emotional care, education and medical well-being of child/youth who meets DDD eligibility criteria and who is in a voluntary out of home placement as is described in the shared parenting agreement.

     "Shared parenting plan" means a written plan among the parent, a foster care provider and DDD, with the expectation of sharing responsibilities for care of a child/youth, including exchanging information on a routine basis about medical, education, daily routines and special situations in the life of the child/youth.

     "Voluntary out-of-home placement" for a child who is eligible for DDD services means:

     (1) When a parent and the division of developmental disabilities (DDD) agree that it is in the best interest of the child to reside out of the home of the parents;

     (2) The placement is solely due to the child's disability;

     (3) There are no unresolved issues of abuse and neglect;

     (4) When the parent or custodial and legal guardian and division sign a voluntary placement agreement; and

     (5) When a child lives more than fifty percent of her/his life in a licensed setting that is other than in the parents' home. The setting may be a licensed foster family home, group care facility, or staffed residential home as licensed under chapter 74.15 RCW.

     "Voluntary placement agreement," as used in this section, means a written agreement between the department and a child's parent or legal guardian authorizing the department to place the child in a licensed facility.

     "Written request for out-of-home placement" means a written request signed by the custodial parent requesting out-of-home placement for the child or youth under eighteen years of age.

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     (1) Are determined eligible for DDD services under RCW 71A.16.040;

     (2) Are under eighteen years of age when the request for services through VPP is made;

     (3) Have no unresolved issues of abuse or neglect pending with DSHS children's administration;

     (4) Are in the legal and physical custody of their parent or legal guardian; and

     (5) The request is made solely due to the child's disability RCW 74.13.350 and parents have used all other appropriate services for their child through DDD.

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     (1) Children or youth who are eligible for DDD services per RCW 71A.16.040, may transfer from children's administration, as long as they are under eighteen years of age, in a stable guardianship, and have no unresolved issues of abuse or neglect pending with children's administration.

     (2) Youth who turn eighteen while in the VPP and reside in a DLR licensed setting, may continue to participate in VPP until age twenty-one as long as her/his placement remains in tact and does not disrupt and she/he remains in school until graduation or reaches age twenty-one, whichever comes first (see WAC 388-826-0115).

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     (1) The child is under eighteen years of age;

     (2) The placement is due solely to the child's disability;

     (3) The family is currently using some DDD services or is on the list for services;

     (4) There are available funds for the VPP;

     (5) There are no issues of abuse and neglect; and

     (6) The custodial parent and the division of developmental disabilities (DDD) agree that it is in the best interest of the child to reside outside of the parent's home.

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     (2) At the staffing the participants discuss the criteria outlined in WAC 388-826-0010 and 388-826-0015.

     (3) Within available resources and when appropriate criteria are met, social workers determine the appropriateness of the transfer of the child's case from one administration to the other.

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     (2) There are funds available in VPP;

     (3) Through a staffing, the family's DDD case resource manager, VPP supervisor and VPP social worker, and any other person who can provide useful information, discuss the services used, and share information and resources regarding the needs of the family and child;

     (4) DDD and the parents must be in agreement about the need for out-of-home placement and that the request fits the criteria for the program. When both parties are in agreement, a written voluntary placement agreement is signed by the parent and DDD representative:

     (a) If there are no funds available, parents may sign a request for out-of-home placement (DSHS 10-277);

     (b) When it is determined that the request is appropriate, the child or youth is eligible for out-of-home placement, there are available funds and there is a placement, the agreement is signed and the child's file is transferred to a DDD social worker in the voluntary placement program;

     (c) If there are funds available, the consideration for out-of-home placement continues. The name of the child/youth is placed on the VPP database for consideration of placement outside the home.

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     The agreement authorizes DSHS/DDD to facilitate a placement for the child who is under eighteen years of age in a licensed facility. Under the term of the agreement, the parent retains legal custody. DSHS/DDD is responsible for the child's placement and care. The agreement shall at a minimum specify the legal status of the child and the rights and obligations of the parent or legal guardian, the child, and the department while the child is in placement.

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     (1) In conjunction with the parents, develop an individual services plan for the child no later than sixty days from the date that the department assumes responsibility for the child's placement and care;

     (2) Develop a shared parenting plan with foster care providers and parents;

     (3) Obtain a judicial determination, within one hundred eighty days of placement, in accordance with RCW 13.34.030 and 13.34.270 that the placement is in the best interest of the child;

     (4) Attend the permanency planning hearing reviews where a review of the child's out-of-home placement determines if it continues to be in the best interest of the child to continue the out-of-home placement;

     (5) Make a face-to-face visit with the child and visit with the child in their licensed placement, every ninety days;

     (6) Facilitate a judicial review at one hundred eighty days and annually thereafter, unless the child's placement ends before one hundred eighty days have elapsed;

     (7) Provide for periodic administrative reviews of the child's case, unless a judicial review occurs every one hundred eighty days after initial placement.

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     (1) When a child is placed in a licensed out-of-home setting, within one hundred eighty days, the DDD social worker must file an order with the court that says the custodial and legal parent has signed a voluntary placement agreement with DDD and voluntarily requests placement of their child in out-of-home care;

     (2) The child's DDD social worker prepares the necessary papers and files them with the court clerk; and

     (3) Once a year, the DDD social worker prepares a report that must be presented to the court. It is called an order for continued placement and it describes in the words of the social worker, why the out-of-home placement continues to be in the best interest of the child.

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     (2) Medical coverage, under a medical coupon issued from the foster care medical unit (FCMU);

     (3) Coordination with special education services in the local school district when the child meets eligibility criteria;

     (4) Supervised special activities in the community when appropriate;

     (5) Safe, developmentally appropriate care;

     (6) Supervision by a DDD social worker who has responsibility for visiting the child/youth at a minimum, every ninety days;

     (7) An individual services plan for the child within sixty days from the date that DSHS/DDD assumes responsibility for the child's placement and care;

     (8) DDD social worker prepares documents for court, and pursuant to RCW 13.34.030 and 13.34.270 shares the documents at the court hearings in order to determine that the placement is in the best interest of the child;

     (9) Social work services such as needs assessment, referral, service coordination and case monitoring;

     (10) Early intervention services: DDD ensures coordination of services for children from birth through thirty-five months of age with early intervention and special education; and

     (11) Medically intensive services under WAC 388-531-3000.

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     (1) Children whose current out of home placement disrupts and who are awaiting new out-of-home placements;

     (2) Children whose names are on the database and whose parents have signed a "request for out-of-home placement."

     Service need level for in-home services are evaluated every six months and reviewed every ninety days thereafter. Any reduction in service or denial of services allows the child's family the right to appeal the decision under chapter 388-825 WAC.

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     (1) A voluntary placement agreement according to this section;

     (2) Monitoring of the child's placement and care;

     (3) A permanency plan of care for the child;

     (4) A plan that monitors the health, safety and appropriateness of the child's placement at a minimum every ninety days, making face-to-face visits at that time;

     (5) The DDD social worker maintains any records as required by court oversight; and

     (6) DDD social worker facilitates a needs assessment, individual service plan and a shared parenting plan.

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     (1) The right to make all major nonemergency decision about medical care, enlistment in military service, marriage and other important legal decisions for the person under eighteen years of age;

     (2) Maintain ongoing and regular contact with the child;

     (3) Agree to work cooperatively with their child's DDD social worker and other DSHS staff and persons caring for their child;

     (4) Participate in decision making for their child;

     (5) Cooperate with DDD in selecting a representative payee for the child's Social Security benefits, received from the Social Security Administration, and which are used for basic maintenance while the child is in out-of-home care;

     (6) Agree that if their child's out-of-home placement disrupts, their child will return to the parents physical care until a new placement is developed. The parent's signature on the voluntary placement agreement confirms their understanding of the responsibilities listed in the VPA.

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     (1) Responsibilities of legal and foster parents or provider;

     (2) Plan for respite;

     (3) Emergency procedures;

     (4) Planned activities;

     (5) Expectations and special considerations; and

     (6) Involvement on a regular basis by the parent.

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     (2) Each month, the child's SSI check will be sent to the representative payee. The portion of the check designated for "room and board," the amount that is allowed for basic maintenance while in foster care and when parents are not caring for their child in their own home, is sent to the licensed foster care provider for reimbursement for basic maintenance.

     (3) The representative payee sets aside an amount from the child's SSI warrants designated as "client personal incidentals or CPI" and it is entered into a trust account for the child or youth. It is made available for items that are of a direct benefit to the child. The representative payee monitors the account held in trust for the child and notifies the DDD social worker when the account is within three hundred dollars of the maximum reserve exemption allowance.

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     (2) When a child or youth meets eligibility criteria for special education programs, ages three to twenty-one years, the child or youth continues to receive special education services through their local public school district.

     (3) Office of superintendent of public instruction is responsible for the special education program for the eligible children, ages three to twenty-one years, RCW 28A.155.220 allows that children and youth who meet eligibility criteria may remain in special education until graduation, if that occurs during the school year.

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     (1) Youth remains in the education or vocational program in the local public school district in which he/she has been enrolled until graduation or age twenty-one, whichever is earlier, per WAC 392-172-030(2), RCW 74.13.031 (10) and (13), 28A.155.020, and 28A.155.030;

     (2) The placement remains intact and does not disrupt;

     (3) When needed, youth who turns eighteen can self-administer medication;

     (4) Youth cannot remain in foster care, living in a child foster home, and in VPP, after eighteen years of age when:

     (a) The child foster home placement disrupts;

     (b) The youth leaves education or vocational program; or

     (c) The youth who turns eighteen needs someone to administer medication.

     Dependency guardianships end at age eighteen. If a youth has been in a legal guardianship, under chapter 11.88 RCW and if the reason for guardianship was the minority of the child the guardianship ends.

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