WSR 03-04-055

PERMANENT RULES

STATE BOARD OF EDUCATION


[ Filed January 29, 2003, 2:05 p.m. ]

Date of Adoption: January 17, 2003.

Purpose: To change the state standardized high school transcript to conform with the new state minimum high school graduation requirements.

Citation of Existing Rules Affected by this Order: Amending WAC 180-57-050, 180-57-055, and 180-57-070.

Statutory Authority for Adoption: RCW 28A.305.220.

Adopted under notice filed as WSR 02-24-046 on December 3, 2002.

Number of Sections Adopted in Order to Comply with Federal Statute: New 0, Amended 0, Repealed 0; Federal Rules or Standards: New 0, Amended 0, Repealed 0; or Recently Enacted State Statutes: New 0, Amended 0, Repealed 0.

Number of Sections Adopted at Request of a Nongovernmental Entity: New 0, Amended 0, Repealed 0.

Number of Sections Adopted on the Agency's Own Initiative: New 0, Amended 3, Repealed 0.

Number of Sections Adopted in Order to Clarify, Streamline, or Reform Agency Procedures: New 0, Amended 3, Repealed 0.

Number of Sections Adopted Using Negotiated Rule Making: New 0, Amended 3, Repealed 0; Pilot Rule Making: New 0, Amended 0, Repealed 0; or Other Alternative Rule Making: New 0, Amended 0, Repealed 0.
Effective Date of Rule: Thirty-one days after filing.

January 23, 2003

Larry Davis

Executive Director

OTS-5984.4


AMENDATORY SECTION(Amending WSR 01-24-093, filed 12/4/01, effective 1/4/02)

WAC 180-57-050   Grade reporting and calculation system.   (1) The standardized high school transcript shall report the marks/grades earned by students in courses as follows((; provided, that there is no requirement)). It is not required to adopt a marking/grading system that uses ((minuses or)) pluses or minuses or, if adopted, to report ((minuses or)) pluses or minuses on standardized transcripts((:)).


(a) A = 4.0
(b) A- = 3.7
(c) B+ = 3.3
(d) B = 3.0
(e) B- = 2.7
(f) C+ = 2.3
(g) C = 2.0
(h) C- = 1.7
(i) D+ = 1.3
(j) D = 1.0
(k) E or F = 0.0

(2) The minimal passing mark/grade is D = 1.0. Nonnumerical marks/grades such as pass/fail, pass/no pass, credit/no credit, and satisfactory/unsatisfactory marks also may be used. A mark/grade of "W" shall be used to indicate a withdrawal from a course.

(3) If high school credit is awarded on a competency basis as authorized under state board of education policy WAC 180-51-050(2), the district may use either of the following options for noting the students' performance on the state standardized transcript under state board of education policy WAC 180-57-070:

(a) Determine locally the equivalent passing mark/grade as listed under subsection (1) of this section; or

(b) Designate "pass" or "fail" or "no pass" in the appropriate manner on the transcript.

[Statutory Authority: RCW 28A.305.220. 01-24-093, 180-57-050, filed 12/4/01, effective 1/4/02. Statutory Authority: RCW 28A.04.155. 88-13-026 (Order 15-88), 180-57-050, filed 6/7/88; 85-01-017 (Order 18-84), 180-57-050, filed 12/10/84.]


AMENDATORY SECTION(Amending WSR 01-24-093, filed 12/4/01, effective 1/4/02)

WAC 180-57-055   Definition -- Grade point average.   (1) Each student's "grade point average" shall be the sum of the point values, as defined in WAC 180-57-050, of all the marks/grades received for all courses attempted, divided by the sum of the credits for all courses attempted.

(2) The grade point value shall be rounded by multiplying the numerical value of the mark/grade earned by the number of credits assigned to the course.

(3) Grade point averages shall be ((calculated to two)) rounded to the third decimal place((s)) and reported for each trimester/semester or other term and for the cumulative credits earned for all courses attempted in high school.

(4) All marks/grades for all courses taken shall be included in the calculation of grade point averages except for:

(a) Nonnumerical marks/grades shall be excluded from the calculation of grade point averages; and

(b) ((The lowest)) Only the highest mark/grade earned for a class/course taken more than once to improve a mark/grade shall be ((excluded from)) included in the calculation of grade point averages.

This exception shall not apply to recurring courses. Recurring courses are not considered repeated courses taken for the purpose of improving a mark/grade. Recurring courses are those taken by a student to further develop their understanding and skills in the subject (e.g., journalism, advanced art or drama, concert band, etc.), or is taken by the student more than once to satisfy different credit requirements (e.g., advanced drama taken three times to meet an elective requirement, an art requirement, and the occupational education requirement).

(c) Credits attempted for courses taken more than once to improve a grade/mark may count only once toward the number of credits required for graduation.

(d) Credits attempted for courses taken more than once to improve a grade may count toward the number of credits required for graduation on the condition that the letter grades earned for all attempts are included in the calculation of the student's grade point average. Districts and schools shall not convert letter grades to nonnumerical grades/marks for the purpose of this subsection.

[Statutory Authority: RCW 28A.305.220. 01-24-093, 180-57-055, filed 12/4/01, effective 1/4/02. Statutory Authority: RCW 28A.04.155. 85-01-017 (Order 18-84), 180-57-055, filed 12/10/84.]


AMENDATORY SECTION(Amending WSR 01-09-013, filed 4/6/01, effective 5/7/01)

WAC 180-57-070   Mandatory high school transcript contents -- Items.   The standardized high school transcript shall contain only the following information in order to meet the statutory requirement under RCW 28A.305.220 for a statewide standardized transcript. Any other information the district or school may desire to include may be stapled to the transcript or otherwise provided with the transcript. Information that is not listed below shall not be included on the state standardized transcript:

(1) The student's legal name (last name, first name, and middle name(s) or middle initial(s)), and other or former names used;

(2) ((The student's current address, address at graduation, or address at withdrawal from school (street, city, state, zip code);

(3))) The name(s) ((and address)) of parent(s) or guardian(s) (((street, city, state, zip code) if such information is available));

(((4))) (3) The student's ((birth date and sex)) birthdate;

(((5))) (4) The student's school district identification number (if applicable);

(((6))) (5) The school(('s)) name, address, phone number, and name of the school district issuing the transcript;

(((7) The school's address (street, city, state, zip code, and telephone number);

(8) The dates of the student's entry, reentry, withdrawal, and graduation (if applicable) related to the school issuing the transcript;

(9))) (6) A list of previous ((high)) schools attended where credit was attempted (school name, city, state, and month and year of entrance and exit);

(((10) The student's attendance record (total unexcused absences. "Unexcused absence" shall mean the same as defined under RCW 28A.225.020(2)) by year;

(11))) (7) The student's academic history for all high school (((grade)) level ((and date of course completion)) courses attempted, including courses taken under RCW 28A.230.090(4) and including those courses where a student has withdrawn, and listed by major reporting period for the grade level (month and year), course ((titles, including the high school department)) code and ((course number)) description, marks/grades earned as defined in WAC 180-57-050 (a mark/grade of "W" will be used to indicate a withdrawal from a course), credits earned as defined in WAC 180-57-040, credits attempted as defined in WAC 180-57-040, and grade point average as defined in WAC 180-57-055(())). Credits attempted for courses taken more than once to improve a grade/mark may count only once toward the number of credits required for graduation. Credits attempted for courses taken more than once to improve a grade may count toward the number of credits required for graduation on the condition that the letter grades earned for all attempts are included in the calculation of the student's grade point average. Districts and schools shall not convert letter grades to nonnumerical grades/marks for the purpose of this subsection. The transcript shall include a term and cumulative summary of the student's high school level academic history;

(8) The transcript shall include notation that the high school + education plan requirement was completed (noting month and year) or not completed by the student;

(9) The transcript shall include notation that the culminating project requirement was completed (noting month and year) or not completed by the student;

(((12))) (10) The following courses, for which college credit can be earned, shall be designated on the transcript ((as dual credit (d/c) courses)) with the designation coding indicated. Courses completed and credits earned through running start shall be noted with an "RS" designation. Courses completed and credits earned through advanced placement shall be noted with an "AP" designation. Courses completed and credits earned through college in the high school shall be noted with a "CHS" designation. Courses completed and credits earned through an international baccalaureate program shall be noted with an "IB" designation. Courses completed which earn college credit through tech-prep and/or the corresponding credits or certification earned shall be noted with a "TP" designation. Courses that meet or satisfy higher education coordinating board core course requirements shall be noted with a "HC" designation;

(((13))) (11)(a) At such time as the state board of education determines that the high school Washington assessments of student learning are sufficiently reliable and valid and that retake opportunities are available, the transcript shall then include notation that the student has met or exceeded (noting the month and year) or not met the standard on each of the required secondary Washington assessments of student learning and/or earned (noting the month and year) or not earned the state certificate of mastery, or that the particular Washington assessment of student learning was waived or not taken;

(b) For purposes of this subsection, "exceeded" shall mean the performance standard on each of the required high school Washington assessments of student learning as determined by the superintendent of public instruction;

(12) Each issuance of the transcript shall include a report date, version number, and page number ('x' of 'y'); and

(((14))) (13) The signature ((and/or seal)) of the authorized school official (name, title, and date) and seal of the district, if available.

(14) Subsections (8) and (9) of this section shall take effect for students who begin ninth grade in fall 2004.

[Statutory Authority: RCW 28A.305.220. 01-09-013, 180-57-070, filed 4/6/01, effective 5/7/01. Statutory Authority: RCW 28A.04.155. 00-19-107, 180-57-070, filed 9/20/00, effective 10/21/00; 85-01-017 (Order 18-84), 180-57-070, filed 12/10/84.]

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