WSR 03-09-119



(Medical Assistance Administration)

[ Filed April 22, 2003, 4:42 p.m. ]

Original Notice.

Preproposal statement of inquiry was filed as WSR 02-07-110.

Title of Rule: New chapter 388-557 WAC, Disease management program; WAC 388-557-5000 Disease management program -- General, 388-557-5050 Disease management program -- Definitions, 388-557-5100 Disease management program -- Client eligibility and assignment, 388-557-5150 Requirements for becoming an MAA-contracted disease management organization (DMO), 388-557-5200 MAA-contracted disease management organization (DMO) -- Confidentiality and data sharing, 388-557-5250 Disease management program -- Scope of services, and 388-557-5300 Disease management program services -- Billing limits.

Purpose: To incorporate into rule the disease management program.

Statutory Authority for Adoption: RCW 74.08.090, Washington State Omnibus Operating Budget 2001-03 (section 209(6), Part II, chapter 7, Laws of 2001).

Statute Being Implemented: RCW 74.08.090, Washington State Omnibus Operating Budget 2001-03 (section 209(6), Part II, chapter 7, Laws of 2001).

Summary: The new rule establishes the disease management program that was directed as a pilot project by the Washington State Omnibus Operating Budget 2001-03 (section 209(6), Part II, chapter 7, Laws of 2001).

Reasons Supporting Proposal: To incorporate the disease management program pilot project into rule.

Name of Agency Personnel Responsible for Drafting: Kathy Sayre, P.O. Box 5533, Olympia, WA 98504, (360) 725-1342; Implementation and Enforcement: Alison Robbins, P.O. Box 5530, Lacey, WA 98504, (360) 725-1634.

Name of Proponent: Department of Social and Health Services, governmental.

Rule is not necessitated by federal law, federal or state court decision.

Explanation of Rule, its Purpose, and Anticipated Effects: Formerly a pilot project, the new rule incorporates the disease management program into rule. The purpose of the rule is to assist eligible clients who have been diagnosed with targeted diseases to "self-manage" their conditions. MAA clients who have been diagnosed with specific diseases and who meet the eligibility criteria will benefit because the new rule provides for maximum available treatment and improved health outcomes.

Proposal does not change existing rules.

No small business economic impact statement has been prepared under chapter 19.85 RCW. The department has analyzed the proposed rule amendments and concluded that no new costs will [be] imposed on businesses affected by them.

RCW 34.05.328 applies to this rule adoption. The department has analyzed the proposed rule and determined that it meets the definition of a "significant legislative rule." A determination of the probable costs and benefits is available from the person listed above.

Hearing Location: Blake Office Park (behind Goodyear Courtesy Tire), 4500 10th Avenue S.E., Rose Room, Lacey, WA 98503, on May 27, 2003, at 10:00 a.m.

Assistance for Persons with Disabilities: Contact Andy Fernando by May 20, 2003, phone (360) 664-6094, TTY (360) 664-6178, e-mail

Submit Written Comments to: Identify WAC Number, DSHS Rules Coordinator, Rules and Policies Assistance Unit, P.O. Box 45850, Olympia, WA 98504-5850, fax (360) 664-6185, e-mail, by May 27, 2003.

Date of Intended Adoption: Not sooner than May 28, 2003.

April 18, 2003

Brian H. Lindgren, Manager

Rules and Policies Assistance Unit

Chapter 388-557 WAC


WAC 388-557-5000   Disease management program -- General.   (1) The medical assistance administration's (MAA's) disease management program provides population case management and coordination activities for clients diagnosed with specific diseases. Disease management organizations (DMOs) contracted by MAA provide and/or coordinate services that optimize treatment, improve health outcomes for clients, and promote cost- effectiveness.

(2) Disease management program services do not:

(a) Change the scope of services available to a client eligible under a Title XIX Medicaid program;

(b) Interfere with the relationship between an enrolled client and the client's chosen MAA-enrolled provider(s);

(c) Duplicate case management activities available to a client in the client's community; or

(d) Substitute for established activities that are available to a client and provided by programs administered through other department of social and health services (DSHS) divisions or state agencies.


WAC 388-557-5050   Disease management program -- Definitions.   The following terms and definitions apply to the disease management program:

"Disease management organization (DMO)" - See "MAA-contracted disease management organization (DMO)."

"Disease management program services" are specialized services provided through medical assistance administration (MAA)-contracted disease management organizations (DMOs) to clients with multiple health, behavioral, and social needs. Disease management program services are aimed at care coordination, client education, and improved client self-care.

"Eligible client" means a medical assistance administration (MAA) client who has the disease management program's specified combination of eligibility and disease factors.

"Enrolled client" means an eligible client who has been notified in writing by the medical assistance administration (MAA) of enrollment in the disease management program and eligibility to receive disease management program services, and who has not declined to participate.

"Evidence-based healthcare practice" means a clinical approach to practicing medicine based on the clinician's awareness of evidence and the strength of that evidence to support the management of a disease treatment process.

"MAA-contracted disease management organization (DMO)" means a clinically-qualified disease management company that has a valid disease management program contract with the medical assistance administration (MAA).


WAC 388-557-5100   Disease management program -- Client eligibility and assignment.   (1) To receive disease management program services:

(a) A client must:

(i) Be a recipient of the temporary assistance for needy families (TANF) program or a children's medical program that is not a managed care program and be diagnosed with asthma; or

(ii) Be a recipient of the supplemental security income (SSI) program or general assistance with expedited medical categorically needy (GAX) program and be diagnosed with at least one of the following medical conditions:

(A) Asthma;

(B) Congestive heart failure;

(C) Diabetes;

(D) Chronic kidney disease; or

(E) End stage renal disease.

(b) A client must not be:

(i) Receiving Medicare benefits;

(ii) Residing in an institution, as defined in WAC 388-71-0202, for more than thirty days;

(iii) Eligible for third party coverage that provides disease management program services or requires administrative controls that would duplicate or interfere with MAA's disease management program;

(iv) Enrolled with a managed care organization contracted with MAA; or

(v) Receiving case management services that disease management program services would duplicate.

(2) MAA may add other targeted diseases and client populations to the disease management program based on one or more of the following:

(a) The availability of a contractor to serve clients in a disease group;

(b) Cost-effectiveness;

(c) Available funding from the state legislature; and

(d) Other applicable criteria as determined by MAA.

(3) MAA selects and assigns a client to an appropriate disease management organization (DMO).

(4) A client meeting the eligibility requirements in this section:

(a) Is automatically enrolled in the disease management program;

(b) Is notified of the enrollment in writing by MAA;

(c) May request disenrollment at any time; and

(d) May request re-enrollment at any time.

(5) If an enrolled client who receives disease management program services subsequently becomes a mandatory enrollee in an MAA managed care program, the client:

(a) Is no longer eligible for disease management services through an MAA-contracted DMO;

(b) Is not eligible for an enrollment exemption from the managed care program because of their existing relationship with a DMO's contracted vendor(s); and

(c) May only be exempt from mandatory enrollment in the managed care program under the provisions of WAC 388-538-080(3).

(6) A client who does not agree with a decision regarding disease management program services has a right to a fair hearing under chapter 388-02 WAC.


WAC 388-557-5150   Requirements for becoming an MAA-contracted disease management organization (DMO).   To become a medical assistance administration (MAA)-contracted disease management organization (DMO), a vendor must provide documentation to MAA that shows the vendor has all of the following:

(1) An appropriate method for using MAA healthcare data to identify populations with targeted diseases;

(2) An evidence-based healthcare practice guideline for each targeted disease;

(3) Existing collaborative healthcare practice models that include MAA's contracted providers, including physicians and support-service providers;

(4) Patient self-care management methods and education materials appropriate to each population with targeted diseases;

(5) Provisions for clients to access a nurse consultant twenty-four hours a day, seven days a week;

(6) Existing systems for process and outcomes measurement, evaluation, and management of the disease management program;

(7) Verifiable financial resources or backing that guarantee program savings and cost-effectiveness;

(8) Existing processes for routine reporting that support MAA's disease management program goals; and

(9) Successful and demonstrable experience in providing disease management program services to the targeted disease populations.


WAC 388-557-5200   MAA-contracted disease management organization (DMO) -- Confidentiality and data sharing.   (1) A medical assistance administration (MAA)-contracted disease management organization (DMO) must meet the confidentiality and data sharing requirements that apply to clients eligible under Title XIX Medicaid programs and as specified in the disease management program contract.

(2) MAA:

(a) Shares healthcare data with MAA-contracted DMOs under the provisions of RCW 70.02.050 and the Health Insurance Portability and Accountability Act of 1996 (HIPAA); and

(b) May limit provider participation:

(i) To protect the integrity of data collection; or

(ii) For other administrative or program reasons.


WAC 388-557-5250   Disease management program -- Scope of services.   (1) Disease management program services provided by a disease management organization (DMO) must meet:

(a) The conditions of the contract between the medical assistance administration (MAA) and the DMO;

(b) The scope of practice appropriate to the provider of the services; and

(c) Other applicable WAC and federal requirements.

(2) A DMO:

(a) Evaluates each client enrolled in the disease management program;

(b) May prioritize disease management program services provided to an enrolled client based on the client's need or other criteria, as appropriate; and

(c) May contact and coordinate with a department or department-authorized case manager(s) for planned service delivery to an enrolled client.

(3) Disease management program services must provide one or more of the following to each enrolled client:

(a) Assistance in locating an MAA-enrolled provider or source of routine outpatient preventive healthcare. (Refer to chapter 388-529 WAC for the scope of covered medical services available to eligible clients.)

(b) Educational materials.

(c) Instruction regarding self-managing the targeted condition(s).

(d) Assessment of available services, equipment, and supplies that might enhance the client's ability to manage the client's disease process(es).

(e) Coordination with a department or department-authorized case manager(s).

(4) MAA evaluates a request for a disease management program service that is in excess of the program's limitations or restrictions, or is not included in the disease management program's scope of services, according to the provisions of WAC 388-501-0165.


WAC 388-557-5300   Disease management program services -- Billing limits.   Only a medical assistance administration (MAA)-contracted disease management organization (DMO) may bill and be reimbursed for providing disease management program services described in chapter 388-557 WAC. Billing requirements and payment methodology are described in the contract between the DMO and MAA.


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