Date of Adoption: May 16, 2003.

     Purpose: To make housekeeping amendments to the University of Washington's Title 478 WAC rules that correct typographical errors, make address or name changes, or clarify language of a rule without changing its effect.

     Citation of Existing Rules Affected by this Order: Amending WAC 478-138-060, 478-140-018, 478-160-085, 478-168-170, 478-276-140, 478-324-020, 478-324-045, 478-324-140, and 478-324-180.

     Statutory Authority for Adoption: RCW 28B.20.130 for all sections. Additionally, RCW 28B.15.031 for WAC 478-168-170; chapter 42.17 RCW for WAC 478-276-140; and RCW 43.21C.120 for WAC 478-324-020, 478-324-045, 478-324-140, 478-324-145, and 478-324-180.

      Adopted under notice filed as WSR 03-05-019 on February 10, 2003.

     Number of Sections Adopted in Order to Comply with Federal Statute: New 0, Amended 0, Repealed 0; Federal Rules or Standards: New 0, Amended 0, Repealed 0; or Recently Enacted State Statutes: New 0, Amended 0, Repealed 0.

     Number of Sections Adopted at Request of a Nongovernmental Entity: New 0, Amended 0, Repealed 0.

     Number of Sections Adopted on the Agency's Own Initiative: New 1, Amended 9, Repealed 0.

     Number of Sections Adopted in Order to Clarify, Streamline, or Reform Agency Procedures: New 1, Amended 9, Repealed 0.

     Number of Sections Adopted Using Negotiated Rule Making: New 0, Amended 0, Repealed 0;      Pilot Rule Making: New 0, Amended 0, Repealed 0; or Other Alternative Rule Making: New 1, Amended 9, Repealed 0.
     Effective Date of Rule: Thirty-one days after filing.

May 19, 2003

Rebecca Goodwin Deardorff

Director of Administrative Procedures

OTS-6097.2

AMENDATORY SECTION(Amending WSR 92-14-060, filed 6/26/92, effective 7/27/92)

WAC 478-138-060   Schedule of fees.   Fees for stadium boat moorage and the effective date thereof shall be established by the director of intercollegiate athletics with approval of the ((vice-president for university relations)) special assistant to the president. The approved fee schedule shall be published ((in the University Operations Manual)) on the intercollegiate athletics website.

[Statutory Authority: RCW 28B.20.130. 92-14-060, § 478-138-060, filed 6/26/92, effective 7/27/92.]

OTS-6098.1

AMENDATORY SECTION(Amending WSR 99-12-110, filed 6/2/99, effective 7/3/99)

WAC 478-140-018   Education records -- Student's right to inspect.   (1) A student has the right to inspect and review his or her education records except where otherwise provided in this chapter.

     (a) The term "education records" means those records, files, documents and other materials which contain information directly related to a student and are maintained by the university.

     (b) Types of education records, and the university officials responsible for those records, include, but are not limited to:

     (i) Official transcripts of courses taken and grades received, records relating to prior education experience, and admission records. The executive director of admissions and records, whose office is located in Schmitz Hall, is responsible for the maintenance of such records. In addition, the director of graduate admissions, whose office is located in ((Gerberding)) Loew Hall, is responsible for the maintenance of certain admission and current education status records for graduate students, as are the admission directors of the professional schools of dentistry, law, medicine and pharmacy.

     (ii) Tuition and fee payment records. The manager of the student accounts office, located in Schmitz Hall, is responsible for the maintenance of such records.

     (iii) Student disciplinary records. The vice president for student affairs, whose office is located in Schmitz Hall, is responsible for the maintenance of such records.

     (iv) Education records relating to a student's particular field of study may be maintained by the departments and colleges throughout the university. Where such education records are so maintained, the respective chair or dean of the department or college is responsible for maintenance of the records.

     (c) The term "education records" does not include:

     (i) Any record of instructional, supervisory, administrative or educational personnel which is in the sole possession of the maker thereof and not accessible or revealed to any other person except a substitute. For the purposes of this subsection, substitute means:

     (A) A person who is providing instruction in place of or as assistant to the regularly assigned faculty member in a course in which knowledge of the performance of individual students is essential to the provision of instruction, or

     (B) A person who is supervising a student's thesis or research progress in place of or as an assistant to the regularly assigned faculty member during a prolonged absence.

     (ii) Records created and maintained by the University of Washington police department for the purposes of law enforcement, except that education records created by another university department remain education records while in the possession of the police department.

     (iii) Records made and maintained in the normal course of business which relate exclusively to the person's capacity as an employee and are not available for any other purposes; however, records concerning a student who is employed as a result of his or her status as a student (e.g., graduate student service appointments) shall not be considered to relate exclusively to a student's capacity as an employee.

     (iv) Health care records on a student that are created or maintained by a health care provider or health care facility in connection with the provision of treatment to the student, and are not available to anyone other than persons providing such treatment, the student, or a health care provider of the student's choice (see also chapter 70.02 RCW).

     (v) Records of an institution which contain only information relating to a person after that person is no longer a student at the university (e.g., information pertaining to the accomplishment of an alumnus or alumna).

     (2)(a) Confidential recommendations, evaluations or comments concerning a student, shall nonetheless be made available to the student, except as provided in (b), (c) and (d) of this subsection.

     (b) The student may specifically waive his or her right to inspect and review education records where the information consists only of confidential recommendations respecting the student's:

     (i) Admission to the University of Washington or any other educational institution, or component part thereof, or

     (ii) Application for employment, or

     (iii) Receipt of an honor or honorary recognition.

     (c) A student's waiver of his or her right to inspect and review confidential statements shall be valid only if:

     (i) The student is, upon request, notified of the names of all persons making confidential statements concerning the student, the dates of such confidential statements and the purpose or purposes for which the statements were provided, and

     (ii) Such confidential statements are used solely for the purpose or purposes for which they were provided, and

     (iii) Such waivers are not required as a condition for admission to, receipt of financial aid from or receipt of any other services or benefits from the university, and

     (iv) Such waiver is in writing and signed and dated by the student.

     (d) Such a waiver may be revoked, in writing, by the student; however, the revocation will be effective only for confidential statements or records dated after the date of the revocation.

     (e) Confidential recommendations, evaluations or comments concerning a student prior to January 1, 1975, shall not be subject to release under WAC 478-140-018 (2)(a); however, upon request the student shall be notified of the names of the authors of all such confidential records, the dates appearing on such confidential records and the purpose for which each such confidential record was provided. Such records shall remain confidential and shall be released only with the consent of the author. Such records shall be used by the university only for the purpose or purposes for which they were provided.

     (3) Where requested education records include information on more than one student, the student making the request shall be entitled to inspect, review or be informed of only the specific portion of the record about that student.

     (4) A student may not inspect and review education records that are or contain financial records of his or her parents.

     (5) Students may obtain copies of their education records. Charges for copies shall not exceed the cost normally charged by a University of Washington copy center (except in cases where charges have previously been approved for certain specified services).

     (a) The university may refuse to provide copies of education records including transcripts and diplomas in the following circumstances:

     (i) If the record is a secure exam as determined by the department that maintains the exam, so that the integrity of such exams may be protected;

     (ii) If the student has outstanding debts owed to the university, so that the university may facilitate collection of such debts;

     (iii) If disciplinary action is pending or sanctions are not completed.

     (b) The university must provide copies of education records, subject to the provisions of (a) of this subsection, in the following circumstances:

     (i) If failure to do so would effectively prevent the student from inspecting and reviewing a record;

     (ii) When records are released pursuant to a student's consent and the student requests copies; and

     (iii) When the records are transferred to another educational agency or institution where the student seeks or intends to enroll and the student requests copies.

     (6) The office of the registrar is the only office which may issue an official transcript of the student's academic record.

     (7) Student education records may be destroyed in accordance with a department's routine retention schedule. In no case will any record which is requested by a student for review in accordance with WAC 478-140-018 or 478-140-021 be removed or destroyed prior to providing the student access.

[Statutory Authority: RCW 28B.20.130. 99-12-110, § 478-140-018, filed 6/2/99, effective 7/3/99. Statutory Authority: RCW 28B.20.130(1). 79-05-025 (Order 79-1), § 478-140-018, filed 4/18/79; Order 75-3, § 478-140-018, filed 5/22/75; Order 75-1, § 478-140-018, filed 3/5/75.]

OTS-6099.2

AMENDATORY SECTION(Amending WSR 97-14-004, filed 6/19/97, effective 7/20/97)

WAC 478-160-085   Application forms.   Prospective applicants to the graduate school may obtain information about degree programs and the online application process on the graduate school website or by an e-mail request to uwgrad@u.washington.edu (for U.S. citizens, permanent residents and immigrants) or to intlgrad@u.washington.edu for international applicants. Secondarily, an "Application for admission to the graduate school" form is available upon request by writing to the graduate program adviser of the department in which the applicant expects to engage in a program of study or by writing to the following address:

     University of Washington

     Office of Graduate Admissions

     ((98 Gerberding)) 301 Loew Hall

     P.O. Box ((351280)) 84808

     Seattle, WA ((98195-1280)) 98124-6108

     ((An application form with instructions will be provided to prospective graduate or visiting graduate applicants upon request.))

[Statutory Authority: RCW 28B.20.130, 42.17.260, 42.17.290, 42.17.300 and chapter 34.05 RCW. 97-14-004, § 478-160-085, filed 6/19/97, effective 7/20/97. Statutory Authority: RCW 28B.20.130. 92-12-011, § 478-160-085, filed 5/22/92, effective 6/22/92; Order 72-5, § 478-160-085, filed 11/6/72.]

OTS-6100.1

AMENDATORY SECTION(Amending WSR 95-14-045, filed 6/28/95, effective 9/18/95)

WAC 478-168-170   Library borrowers.   The following categories of individuals are eligible for library borrowing privileges:

     (1) Campus borrowers:

     (a) Undergraduate and unclassified students.

     (b) Graduate and professional students.

     (c) Graduate students with on-leave graduate status.

     (d) University extension participants.

     (e) Faculty, consisting of the president, the vice presidents, professors, associate professors, assistant professors, instructors, research associates, and lecturers, whether serving under acting, research, clinical, or affiliate appointment, whether serving part time or full time, and whether serving in an active or emeritus capacity; academic personnel, and administrative personnel as determined by the office of the provost.

     (f) Professional staff.

     (g) Classified staff.

     (h) Visiting scholars with official visiting scholar status.

     (i) Individuals affiliated with the university who do not have official University of Washington identification cards but who have been granted borrowing privileges by the director of libraries.

     (2) Off-campus borrowers who are granted free borrowing privileges:

     (a) Spouses of faculty and staff as defined in subdivisions (1)(e), (f), and (g) of this section.

     (b) Retired faculty and staff as defined in subdivisions (1)(e), (f), and (g) of this section.

     (c) Spouses of retired staff as defined in subdivisions (1)(e), (f), and (g) of this section.

     (d) Spouses of visiting scholars.

     (e) Faculty and other academic staff of each of the Washington state four year colleges and universities.

     (f) Federal and state governmental employees who have need of library materials in an official capacity.

     (g) Other individuals accorded borrowing privileges by the director of libraries.

     (3) Off-campus individuals who have need for research purposes of material not available from other sources and other individuals accorded borrowing privileges by the director of libraries are granted borrowing privileges for a nonrefundable charge. The charge is set by the director of libraries or his/her designee. The approved schedule of charges shall be published ((in the university Operations Manual)) on the university libraries website.

     (4) Organizations which have need for research purposes of material not available from other sources will be granted borrowing privileges for a nonrefundable charge. The charge is set by the director of libraries or his/her designee. The approved schedule of charges shall be published ((in the university Operations Manual)) on the university libraries website.

     (5) Individuals granted privileges through contracts or agreements with the University of Washington libraries.

[Statutory Authority: RCW 28B.15.031 and 28B.20.130. 95-14-045, § 478-168-170, filed 6/28/95, effective 9/18/95. Statutory Authority: RCW 28B.20.130(1). 79-10-016 (Order 79-4), § 478-168-170, filed 9/7/79; Order 73-1, § 478-168-170, filed 1/8/73.]

OTS-6101.1

AMENDATORY SECTION(Amending WSR 01-11-136, filed 5/23/01, effective 6/23/01)

WAC 478-276-140   Public records and open public meetings office -- Address.   All requests for public records to the University of Washington shall be addressed as follows:

     University of Washington

     Public Records and Open Public Meetings Office

     4014 University Way N.E.

     Seattle, WA 98105-6203

(for internal campus mail use: Box 355502). The telephone number of the public records and open public meetings office is (((206))) 206-543-9180.

[Statutory Authority: RCW 28B.20.130, 42.17.260, 42.17.290, 42.17.300 and chapter 34.05 RCW. 01-11-136, § 478-276-140, filed 5/23/01, effective 6/23/01; 97-14-004, § 478-276-140, filed 6/19/97, effective 7/20/97. Statutory Authority: RCW 28B.20.130(1). 81-20-049 (Order 81-2), § 478-276-140, filed 10/2/81; Order 73-5, § 478-276-140, filed 5/29/73.]

OTS-6102.1

AMENDATORY SECTION(Amending WSR 00-04-039, filed 1/25/00, effective 2/25/00)

WAC 478-324-020   Adoption by reference.   The university hereby adopts by reference the following sections of the ((1984)) SEPA rules, chapter 197-11 of the Washington Administrative Code.

General Requirements
WAC
197-11-040	Definitions.
197-11-050	Lead agency.
197-11-055	Timing of the SEPA process.
197-11-060	Content of environmental review.
197-11-070	Limitations on actions during SEPA process.
197-11-080	Incomplete or unavailable information.
197-11-090	Supporting documents.
197-11-100	Information required of applicants.
197-11-250	SEPA/Model Toxics Control Act integration.
197-11-253	SEPA lead agency for MTCA actions.
197-11-256	Preliminary evaluation.
197-11-259	Determination of nonsignificance for MTCA remedial actions.
197-11-262	Determination of significance and EIS for MTCA remedial actions.
197-11-265	Early scoping for MTCA remedial actions.
((197-11-298)) 197-11-268	MTCA interim actions.
Categorical Exemptions and Threshold Determination
WAC
197-11-300	Purpose of this part.
197-11-305	Categorical exemptions.
197-11-310	Threshold determination required.
197-11-315	Environmental checklist.
197-11-330	Threshold determination process.
197-11-335	Additional information.
197-11-340	Determination of nonsignificance (DNS).
197-11-350	Mitigated DNS.
197-11-360	Determination of significance (DS)/initiation of scoping.
197-11-390	Effect of threshold determination.
Environmental Impact Statement (EIS)
WAC
197-11-400	Purpose of EIS.
197-11-402	General requirements.
197-11-405	EIS types.
197-11-406	EIS timing.
197-11-408	Scoping.
197-11-410	Expanded scoping. (Optional)
197-11-420	EIS preparation.
197-11-425	Style and size.
197-11-430	Format.
197-11-435	Cover letter or memo.
197-11-440	EIS contents.
197-11-442	Contents of EIS on nonproject proposals.
197-11-443	EIS contents when prior nonproject EIS.
197-11-444	Elements of the environment.
197-11-448	Relationship of EIS to other considerations.
197-11-450	Cost-benefit analysis.
197-11-455	Issuance of DEIS.
197-11-460	Issuance of FEIS.
Commenting
WAC
197-11-500	Purpose of this part.
197-11-502	Inviting comment.
197-11-504	Availability and cost of environmental documents.
197-11-508	SEPA register.
197-11-510	Public notice.
197-11-535	Public hearings and meetings.
197-11-545	Effect of no comment.
197-11-550	Specificity of comments.
197-11-560	FEIS response to comments.
197-11-570	Consulted agency costs to assist lead agency.
Using Existing Environmental Documents
WAC
197-11-600	When to use existing environmental documents.
197-11-610	Use of NEPA documents.
197-11-620	Supplemental environmental impact statement -- Procedures.
197-11-625	Addenda -- Procedures.
197-11-630	Adoption -- Procedures.
197-11-635	Incorporation by reference -- Procedures.
197-11-640	Combining documents.
SEPA and Agency Decisions
WAC
197-11-650	Purpose of this part.
197-11-655	Implementation.
197-11-660	Substantive authority and mitigation.
197-11-680	Appeals.
Definitions
WAC
197-11-700	Definitions.
197-11-702	Act.
197-11-704	Action.
197-11-706	Addendum.
197-11-708	Adoption.
197-11-710	Affected tribe.
197-11-712	Affecting.
197-11-714	Agency.
197-11-716	Applicant.
197-11-718	Built environment.
197-11-720	Categorical exemption.
197-11-721	Closed record appeal.
197-11-722	Consolidated appeal.
197-11-724	Consulted agency.
197-11-726	Cost-benefit analysis.
197-11-728	County/city.
197-11-730	Decision maker.
197-11-732	Department.
197-11-734	Determination of nonsignificance (DNS).
197-11-736	Determination of significance (DS).
197-11-738	EIS.
197-11-740	Environment.
197-11-742	Environmental checklist.
197-11-744	Environmental document.
197-11-746	Environmental review.
197-11-750	Expanded scoping.
197-11-752	Impacts.
197-11-754	Incorporation by reference.
197-11-756	Lands covered by water.
197-11-758	Lead agency.
197-11-760	License.
197-11-762	Local agency.
197-11-764	Major action.
197-11-766	Mitigated DNS.
197-11-768	Mitigation.
197-11-770	Natural environment.
197-11-772	NEPA.
197-11-774	Nonproject.
197-11-775	Open record hearing.
197-11-776	Phased review.
197-11-778	Preparation.
197-11-780	Private project.
197-11-782	Probable.
197-11-784	Proposal.
197-11-786	Reasonable alternative.
197-11-788	Responsible official.
197-11-790	SEPA.
197-11-792	Scope.
197-11-793	Scoping.
197-11-794	Significant.
197-11-796	State agency.
197-11-797	Threshold determination.
197-11-799	Underlying governmental action.
Categorical Exemptions
WAC
197-11-800	Categorical exemptions.
197-11-810	Exemptions and nonexemptions applicable to specific state agencies.
197-11-820	Department of licensing.
197-11-825	Department of labor and industries.
197-11-830	Department of natural resources.
197-11-835	Department of fisheries.
197-11-840	Department of game.
197-11-845	Department of social and health services.
197-11-850	Department of agriculture.
197-11-855	Department of ecology.
197-11-860	Department of transportation.
197-11-865	Utilities and transportation commission.
197-11-870	Department of commerce and economic development.
197-11-875	Other agencies.
197-11-880	Emergencies.
197-11-890	Petitioning DOE to change exemptions.
Agency Compliance
WAC
197-11-900	Purpose of this part.
197-11-902	Agency SEPA policies.
197-11-904	Agency SEPA procedures.
197-11-906	Content and consistency of agency procedures.
197-11-910	Designation of responsible official.
197-11-912	Procedures of consulted agencies.
197-11-914	SEPA fees and costs.
197-11-916	Application to ongoing actions.
197-11-917	Relationship to chapter 197-10 WAC.
197-11-918	Lack of agency procedures.
197-11-920	Agencies with environmental expertise.
197-11-922	Lead agency rules.
197-11-924	Determining the lead agency.
197-11-926	Lead agency for governmental proposals.
197-11-928	Lead agency for public and private proposals.
197-11-930	Lead agency for private projects with one agency with jurisdiction.
197-11-932	Lead agency for private projects requiring licenses from more than one agency, when one of the agencies is a county/city.
197-11-934	Lead agency for private projects requiring licenses from a local agency, not a county/city, and one or more state agencies.
197-11-936	Lead agency for private projects requiring licenses from more than one state agency.
197-11-938	Lead agencies for specific proposals.
197-11-940	Transfer of lead agency status to a state agency.
197-11-942	Agreements on lead agency status.
197-11-944	Agreements on division of lead agency duties.
197-11-946	DOE resolution of lead agency disputes.
197-11-948	Assumption of lead agency status.
197-11-950	Severability.
197-11-955	Effective date.
Forms
WAC
197-11-960	Environmental checklist.
197-11-965	Adoption notice.
197-11-970	Determination of nonsignificance (DNS).
197-11-980	Determination of significance and scoping notice (DS).
197-11-985	Notice of assumption of lead agency status.
197-11-990	Notice of action.

[Statutory Authority: RCW 43.21C.120. 00-04-039, § 478-324-020, filed 1/25/00, effective 2/25/00. Statutory Authority: RCW 43.21C.120 and WAC 197-11-904. 84-20-074 (Order), § 478-324-020, filed 10/2/84.]

     (a) After completion of an environmental checklist but before threshold determination.

     (b) Prior to the responsible official's reconsideration of the threshold determination if substantive comments have been received regarding the DNS.

     (c) Prior to the responsible official issuing a mitigated DNS.

     (d) Prior to the issuance of a scoping notice.

     (e) Prior to the publication of any draft EIS.

     (f) Prior to the publication of any final EIS.

     (2) Committee review of DNS and mitigated DNS may occur without a formal meeting.

     (3) The university shall give the committee notice of public hearings on the environmental impact of a proposal.

     (4) The committee's recommendations shall be advisory and shall not relieve the responsible officials of their responsibilities as established by these procedures.

[Statutory Authority: RCW 43.21C.120. 00-04-039, § 478-324-045, filed 1/25/00, effective 2/25/00.]

     (1) Posting a notice on or near the proposed site (for project EIS's)((;)).

     (2) Providing notice in such form as a press release or advertisement in a legal newspaper of general circulation in the area where the property which is the subject of the action is located (e.g., Daily Journal of Commerce).

     (3) Providing notice in such form as a press release or advertisement in the University Week and University of Washington Daily. If the University Week and/or the University of Washington Daily is not in publication, then notice shall instead be published in a newspaper of general circulation in the area where the property which is the subject of the action is located (e.g., The Seattle Times or The Seattle Post-Intelligencer).

[Statutory Authority: RCW 43.21C.120. 00-04-039, § 478-324-140, filed 1/25/00, effective 2/25/00. Statutory Authority: RCW 43.21C.120 and WAC 197-11-904. 84-20-074 (Order), § 478-324-140, filed 10/2/84.]

[]

[Statutory Authority: RCW 43.21C.120. 00-04-039, § 478-324-180, filed 1/25/00, effective 2/25/00. Statutory Authority: RCW 43.21C.120 and WAC 197-11-904. 84-20-074 (Order), § 478-324-180, filed 10/2/84.]

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