Title of Rule: Hops (Washington Hop Commission), chapter 16-532 WAC.
Purpose: The purpose of this proposed rule making adds promotional hosting definitions and amendments to the rules of the Washington State Hop Commodity Board, WAC 16-532-101 through 16-532-120.
Statutory Authority for Adoption: RCW 15.65.305 and chapter 34.05 RCW.
Statute Being Implemented: Chapter 15.65 RCW.
Summary: Promotional hosting rules should be included within the rule of Washington State Hop Commodity Board pursuant to RCW 15.65.305. A new section is being added to define "promotional hosting" and "hosting." The current promotional hosting rule is being updated and added as a rule of the Hop Commodity Board. WAC 16-532-065 will be repealed.
Name of Agency Personnel Responsible for Drafting: Lynn Briscoe, Olympia, (360) 902-2043; Implementation and Enforcement: Ann George, Moxee, (509) 453-4749.
Name of Proponent: Washington Hop Commission, governmental.
Rule is not necessitated by federal law, federal or state court decision.
Explanation of Rule, its Purpose, and Anticipated Effects: Promotional hosting rules should be included within the Rule of Washington State Hop Commodity Board pursuant to RCW 15.65.305. A new section is being added to define "promotional hosting" and "hosting." The current promotional hosting rule is being updated and added as a rule of the Hop Commodity Board. WAC 16-532-065 will be repealed. The following are the proposed amendments:
• New section WAC 16-532-103 Rules for implementation of promotional hosting by the Washington state hop commodity board (commission) -- Definitions.
• New section WAC 16-532-105 Rules for implementation of promotional hosting by the Washington state hop board.
Proposal Changes the Following Existing Rules: See above.
No small business economic impact statement has been prepared under chapter 19.85 RCW. Technical amendments being proposed do not require a small business economic impact statement pursuant to RCW 19.85.030.
RCW 34.05.328 does not apply to this rule adoption. The Washington Hop Commission is not a named agency, therefore, exempt from this provision.
Hearing Location: Yakima Masonic Center, 2nd Floor, 504 North Naches Avenue, Yakima, WA, on December 9, 2003, at 1:30 p.m.
Assistance for Persons with Disabilities: Contact Jodi Jones, Washington State Department of Agriculture, at (360) 902-1806, by November 25, 2003, TDD (360) 902-1996.
Submit Written Comments to: Ann George, Administrator, Washington Hop Commission, P.O. Box 1207, Moxee, WA 98936, fax (509) 457-8561, e-mail firstname.lastname@example.org, by December 10, 2003, 5:00 p.m.
Date of Intended Adoption: April 30, 2004.
October 21, 2003
Ann E. George
Administrator, Hop Commission
WAC 16-532-103 Rules for implementation of promotional hosting by the Washington state hop commodity board (commission) -- Definitions. For the purposes of WAC 16-532-105, the following definitions shall apply:
(1) "Promotional hosting" as used in these rules means the hosting of individuals and groups of individuals at meetings, meals, and gatherings for the purpose of cultivating trade relations and promoting sales of Washington-grown hops.
(2) "Hosting" may include providing meals, refreshments, lodging, transportation, gifts of nominal value, reasonable and customary entertainment, and normal incidental expenses at meetings or gatherings.
(1) Budget approval. Commission expenditures for agricultural development or trade promotion and promotional hosting shall be pursuant to specific budget items as approved by the commission at annual public hearings on the commission budget.
(2) Officials and agents authorized to make expenditures. The following officials and agents are authorized to make expenditures for agricultural development or trade promotion and promotional hosting in accordance with the provisions of these rules:
(a) Hop board members.
(b) Administrators. Individual commissioners shall make promotional hosting expenditures, or seek reimbursements for those expenditures, only in those instances where the expenditures have been approved by the commission.
(3) Payment and reimbursement. All payments and reimbursements shall be identified and supported by vouchers to which receipts are attached. Voucher forms will be supplied by the commission, and shall require the following information:
(a) Name and position of each person hosted, provided that in case of a group of twenty-five or more persons, then only the name of the group hosted shall be required.
(b) General purpose of the hosting.
(c) Date of hosting.
(d) Location of the hosting.
(e) To whom payment was or will be made.
(f) Signature of person seeking payment or reimbursement.
(4) The chair of the commission and administrator are authorized to approve direct payment or reimbursements submitted in accordance with these rules.
(5) The following persons may be hosted when it is reasonably believed such hosting will cultivate trade relations and promote sales of Washington-grown hops, provided that such hosting shall not violate federal or state conflict of interest laws:
(a) Individuals from private business.
(b) Foreign government officials.
(c) Federal and state officials: Provided, lodging, meals, and transportation will not be provided when such officials may obtain reimbursement for these expenses from their government employer.
(d) The general public, at meetings and gatherings open to the general public.
(e) Commissioners and employees of the commission when their attendance at meetings, meals, and gatherings at which the persons described in (a) through (d) of this subsection are being hosted will cultivate and promote sales of Washington-grown hops.