Preproposal statement of inquiry was filed as WSR 03-09-114.
Title of Rule: Administrative procedures and ethics.
Purpose: The purpose is to describe the Forest Practices Board, its organization, administration and to clarify how state ethics laws apply to the board.
Statutory Authority for Adoption: RCW 34.05.220, 42.17.250, 42.17.260, and 76.09.040.
Statute Being Implemented: RCW 76.09.040, chapters 34.05 and 42.17 RCW.
Summary: The proposed rules define administrative procedures for meeting notices, meetings, agendas, petitions, and public disclosure requests. It also establishes ethics standards for the board.
Reasons Supporting Proposal: RCW 34.05.220 authorizes the agency to adopt rules governing formal and informal procedures authorized by the Administrative Procedure Act and rules of practice before the agency.
Name of Agency Personnel Responsible for Drafting and Implementation: Ashley DeMoss, 1111 Washington Street S.E., Olympia, WA, (360) 902-1388; and Enforcement: Lenny Young, 1111 Washington Street S.E., Olympia, WA, (360) 902-1744.
Name of Proponent: Forest Practices Board, governmental.
Rule is not necessitated by federal law, federal or state court decision.
Explanation of Rule, its Purpose, and Anticipated Effects: The proposed amendments to chapter 222-08 WAC define administrative procedures for meeting notices, meetings, agendas, petitions, and public disclosure requests in accordance with the Administrative Procedure Act, Open Public Meetings Act, Ethics in Public Service, and the Forest Practices Act.
The purpose and anticipated effect is to provide information to the public on board administrative practices, interacting with the board, and to assist board members to comply with state ethics requirements by clarifying its application to board business.
Proposal Changes the Following Existing Rules: WAC 222-08-010 will be incorporated into chapter 222-12 WAC as this is duplicative and WAC 222-08-040 has been revised in its entirety.
No small business economic impact statement has been prepared under chapter 19.85 RCW. The proposed rules are likely to result in only minor costs to the public.
RCW 34.05.328 does not apply to this rule adoption. The proposed rules are procedural in nature, pertaining to internal operations of the board.
Hearing Location: Natural Resources Building, 1111 Washington Street S.E., Room 172, Olympia, WA, on January 13, 2004, at 4:30 p.m.
Assistance for Persons with Disabilities: Contact
Forest Practices Division at (360) 902-1413, by January 6, 2004, TDD (360) 902-1125.
Submit Written Comments to: Rules Coordinator, Forest Practices Board, Department of Natural Resources, P.O. Box 47012, Olympia, WA 98504-7012, e-mail firstname.lastname@example.org, fax (360) 902-1428, by 5 p.m. on January 16, 2004.
Date of Intended Adoption: February 11, 2004.
December 2, 2003
AMENDATORY SECTION(Amending Order 263, filed 6/16/76)
WAC 222-08-010 ((
(( All appeals from
actions regarding forest practices shall be in accordance with
RCW 76.09.210, 76.09.220 and 76.09.230.)) The purpose of this
chapter is to describe the forest practices board, its
organization, administrative procedures, and to provide rules
implementing RCW 34.05.220 and 42.17.250 through 42.17.320 and
chapter 42.52 RCW for the forest practices board. The purpose
of this chapter is also to set out department procedures for
administration of the forest practices regulatory program.
[Order 263, § 222-08-010, filed 6/16/76.]
(1) Investigation of current developments in and practical applications of forest resources and related technology.
(2) Continuing training of department personnel in the current status of forest resources technology and related disciplines.
(3) Dissemination of information on current forest practice technology to the public, in a manner determined by the department to be effective.)) (1) "Board" means forest practices board.
(2) "Board staff" means employees of the forest practices division of the department who work in support of the board.
(3) "Department" means department of natural resources.
(4) "Office" means the administrative office of the board in the forest practices division of the department.
(5) "Public record" as defined in RCW 42.17.020(36), means any writing containing information relating to the conduct of government or the performance of any governmental or proprietary function prepared, owned, used, or retained by any state or local agency regardless of physical form or characteristics.
(6) "Writing" as defined in RCW 42.17.020(42), means handwriting, typewriting, printing, photographing, including, but not limited to, letters, words, pictures, sounds, and all papers, maps, magnetic or paper tapes, photographic films and prints, video recordings, diskettes, sound recordings, and other documents including existing data compilations from which information may be obtained or translated.
[Statutory Authority: Chapter 34.05 RCW, RCW 76.09.040, [76.09.]050, [76.09.]370, 76.13.120(9). 01-12-042, § 222-08-020, filed 5/30/01, effective 7/1/01; Order 263, § 222-08-020, filed 6/16/76.]
(1) Survey and identify all silviculturally related nonpoint sources of pollution and related control programs in the state,
(2) Prepare an analysis of the above activities and programs, and
(3) Report and recommend to the forest practices board and to the governor additional rules, procedures and/or methods necessary for the control of such sources to the extent feasible.)) (1) The forest practices board was created by chapter 76.09 RCW to adopt forest practices rules as described in WAC 222-12-010.
(2) The board's membership as described in RCW 76.09.030(1), consists of twelve members to include: The commissioner of public lands or the commissioner's designee, the director of the department of community, trade, and economic development or the director's designee, the director of the department of agriculture or the director's designee, the director of the department of ecology or the director's designee, the director of the department of fish and wildlife or the director's designee, an elected member of a county legislative authority appointed by the governor so long as that member serves as an elected official, and six members of the general public appointed by the governor, one of whom shall be an owner of not more than five hundred acres of forest land, and one of whom shall be an independent logging contractor. The six members from the general public are appointed to four-year terms. The commissioner of public lands or designee shall chair the board.
(3) General public members shall be compensated in accordance with RCW 43.03.250. Each member shall be entitled to reimbursement for travel expenses incurred in the performance of their duties as provided in RCW 43.03.050 and 43.03.060.
(4) Staff support is provided to the board as provided in RCW 76.09.030(6). Staff shall perform the following duties under the general authority and supervision of the board:
(a) Act as administrative arm of the board;
(b) Act as records officer to the board;
(c) Coordinate the policies and activities of the board; and
(d) Act as liaison between the board and other public agencies and stakeholders.
(5) The administrative office of the board is located at 1111 Washington Street S.E., Olympia, Washington. The board may sit or hold hearings anywhere in the state. The office hours are 8:00 a.m. to noon and 1:00 p.m. to 5:00 p.m., Monday through Friday, except legal holidays and during board meetings. The board may be contacted at:
Forest Practices Board
c/o Department of Natural Resources
Forest Practices Division
P.O. Box 47012
Olympia, WA 98504-7012
(6) Any person may contact the board as indicated in subsection (5) of this section to obtain information on board activities.
[Statutory Authority: Chapter 34.05 RCW, RCW 76.09.040, [76.09.]050, [76.09.]370, 76.13.120(9). 01-12-042, § 222-08-030, filed 5/30/01, effective 7/1/01. Statutory Authority: RCW 76.09.040, 76.09.170 and chapter 34.05 RCW. 94-01-134, § 222-08-030, filed 12/20/93, effective 1/1/94; Order 263, § 222-08-030, filed 6/16/76.]
(2) Each member of the board is allowed one vote on any action before the board; pursuant to RCW 42.30.060(2), secret voting is not allowed. All actions shall be decided by majority vote. A majority of the board shall constitute a quorum for making decisions and promulgating rules necessary for the conduct of its powers and duties. When there is a quorum and a vote is taken, a majority vote is based upon the number of members participating. The chair, designee, or majority of the board may hold hearings and receive public comment on specific issues such as rule making that the board will consider in its actions.
(3) Rules marked with an asterisk (*) are adopted or amended with agreement from the department of ecology because they pertain to water quality. See WAC 222-12-010.
(4) The chair or majority of board members shall set the meeting agenda. Public requests for topics to be included in the board's quarterly public meeting agenda must include the name of the requestor, and be received at the office at least fourteen days before the scheduled meeting. Topics requested may be added to the meeting agenda at the chair's discretion or by a majority vote of the board members.
(5) Written materials for the board which are not provided in advance of the meeting date will not be distributed during the meeting unless fifteen copies are provided to staff.
[Statutory Authority: RCW 76.09.040 and chapter 34.05 RCW. 93-12-001, § 222-08-040, filed 5/19/93, effective 6/19/93. Statutory Authority: RCW 76.09.040. 87-23-036 (Order 535), § 222-08-040, filed 11/16/87, effective 1/1/88. Statutory Authority: RCW 43.21C.120, 76.09.040 and 42.30.075. 84-18-021 (Order 429, Resolution No. 8-8-84), § 222-08-040, filed 8/29/84, effective 10/1/84.]
(2) Original public records or portions thereof shall not be removed from the premises by the public, except board members may retain their individual notes.
(3) Records furnished for inspection shall be returned in their original condition and in the same sequence or organization as when furnished.
(1) A request shall be made in writing, by fax or electronic mail, to the public records officer or designee. The request shall include the following information:
(a) The name of the person requesting the record;
(b) The calendar date of the request; and
(c) A description of the record(s) requested.
(2) Within five business days of receiving a public records request, as required by RCW 42.17.320, the office shall respond by:
(a) Providing the record; or
(b) Acknowledging that the office has received the request and providing a reasonable estimate of time required to respond; or
(c) Denying the request.
(3) The office may request additional time to provide the records based upon the need to:
(a) Clarify the intent of the request;
(b) Locate and assemble the information requested;
(c) Notify third persons or agencies who may be affected by the request; or
(d) Determine whether any of the information requested is exempt and that a denial should be made for all or part of the request.
(3) The public records officer may, if it deems the request is unclear, ask the requester to clarify the information the requester is seeking. If the requester fails to clarify the request, the office need not respond to it.
(4) Public records shall be available for inspection in the office from 9:00 a.m. to noon and from 1:00 p.m. to 4:00 p.m., Monday through Friday, excluding legal holidays and during board meetings.
(5) No fee shall be charged for the inspection of public records. For printed, typed and written public records of a maximum size of 8 1/2" by 14", the board shall charge twenty-five cents per page to reimburse the board for the actual costs of providing the copies and the use of copying equipment. Copies of maps, photos, films, recordings, and other nonstandard public records shall be furnished at the board's actual costs. The board shall charge the current rate for tax and shipping on all disclosure copying requests. The public records officer may waive the fees when the expense of processing the payment exceeds the cost of providing the copies. The public records officer may require that all charges be paid in advance of release of the copies.
(6) The public records officer may determine that all or a portion of a public record is exempt under the provisions of chapter 42.17 RCW. Pursuant to RCW 42.17.260(1) and 42.17.310(2), the public records officer may delete portions of public records. The public records officer will explain the reasons for such deletion in writing, including the exemption that applies.
(7) Any denial of a request for public records shall be in writing, specifying the reason for the denial, including the specific exemption authorizing the nondisclosure of the record, and a brief explanation of how the exemption applies to the records withheld.
(8) Any person who objects to a denial of a request for a public record may request review of such decision by submitting a written request to the public records officer. The written request shall specifically refer to the written statement by the public records officer or designee which constituted or accompanied the denial.
(9) Immediately after receiving a written request for review of a decision denying disclosure of a public record, the public records officer or designee denying the request shall refer it to the chair of the board. The chair shall consider the matter and either affirm or reverse such denial.
(10) Administrative remedies shall not be considered exhausted until the chair of the board or designee has returned the request for review with a decision or until the close of the second business day following receipt of the written request for review of the denial of the public record, whichever occurs first.
Reviser's note: The typographical error in the above section occurred in the copy filed by the agency and appears in the Register pursuant to the requirements of RCW 34.08.040.
WAC 222-08-100 Petitions for adoption, repeal or amendment of a rule. (1) Any person may submit a petition to the board requesting the adoption, amendment, or repeal of any rule pursuant to RCW 34.05.330 and the process set forth in chapter 82-05 WAC as further supplemented by these rules. The petition should be clearly identified as such and contain sufficient information so the board and public can understand the proposal.
(2) Any petition for rule making, amendment or repeal shall be submitted no later than fourteen days before the next regularly scheduled meeting to be included on the agenda. Petitions shall be sent to the rules coordinator for the board at the following address: Forest Practices Board, c/o Department of Natural Resources, Forest Practices Division, P.O. Box 47012, Olympia, WA 98504-7012. If the petition is more than twenty pages in length (including any supplementary materials), it shall be accompanied by fifteen copies.
(3) Submission of a petition is defined as receipt of a complete petition by the board staff. Petitions requiring additional copies as described in subsection (2) of this section will not be considered complete until copies have been provided to staff.
(4) Within five business days of submission, the board staff will send the petitioner acknowledgment of receipt of the petition, including the name and telephone number of a contact person. If the petition is incomplete, board staff will notify the petitioner what additional information is required.
(5) Information required for proposed new rule adoption:
(a) Text of the proposed rule or description of its provisions and rationale for a new rule.
(b) Authority for the proposed rule.
(c) Reason the rule is needed, including what or who is benefited or otherwise affected by the rule.
(6) Information required for amendment of an existing rule: Rule title and chapter number, text, or description of the proposed amendment, and rationale for amendment.
(7) Information required for repeal of existing rule: Rule title and chapter number, and description of the rationale and effects of the proposed repeal.
(8) Other information to include, if applicable, to proposed rule amendments or repeals:
(a) How the rule harms or otherwise affects public resources or public health, safety, or general welfare.
(b) What alternatives to the rule exist that will serve the same purpose at less cost.
(c) If the rule is not clearly and simply stated, suggestions on how to state the rule clearly and simply.
(d) Whether the rule imposes unreasonable costs and to whom.
(e) How the rule conflicts with or duplicates other federal, state, or local laws.
(f) How the rule differs, without adequate justification, from a federal law that applies to the same activity or subject matter.
(9) No later than sixty days after receipt of a complete petition, the board will:
(a) Initiate rule-making proceedings in accordance with chapter 34.05 RCW; or
(b) Deny the petition in writing, stating its reasons for the denial and specifically addressing the concerns stated in the petition. Where appropriate, the board will indicate alternative means by which the board will address the concerns raised in the petition.
(10) If the board denies the petition, the petitioner may appeal the denial to the joint administrative rules review committee, the governor, or superior court pursuant to RCW 34.05.330 (2) and (3) and 34.05.570(4).
(1) The following definitions apply to this section:
(a) "Beneficial interest" has the meaning ascribed to it under the Washington case law.
(b) "Gift" means anything of economic value for which no consideration is given.
(c) "Transaction involving the board" means a proceeding, application, submission, request for a ruling or other determination, contract, claim, case, or other similar matter that the board member in question believes, or has reason to believe:
(i) Is, or will be, the subject of board action; or
(ii) Is one to which the board is or will be a party; or
(iii) Is one in which the board has a direct and substantial proprietary interest.
(d) "Transaction involving the board" does not include the following:
(i) Preparation, consideration, or enactment of legislation, including appropriation of moneys in a budget, or the performance of legislative duties by a board member; or
(ii) A claim, case, lawsuit, or similar matter if the board member did not participate in the underlying transaction involving the board that is the basis for the claim, case, or lawsuit.
Rule making is not a transaction involving the board.
(e) "Board action" means any action on the part of the board, including, but not limited to:
(i) A decision, determination, finding, ruling, order; or
(ii) A grant, payment, award, license, contract, transaction, sanction, approval, or the denial thereof, or failure to act with respect to a decision, determination, finding, ruling, or order.
(2) No board member may accept honoraria under the circumstances set forth in RCW 42.52.130. Board members may receive honoraria if all of the following are met:
(a) The board member will not be carrying out their board duties nor engaging in activity which focuses specifically on the board's responsibilities, policies or programs;
(b) The honorarium is not being offered because of the board member's official position on the board;
(c) The topic is such that it does not appear that the board member could have used information acquired in the course of membership on the board;
(d) The honorarium is not being offered by a person or entity which does business with or can reasonably be expected to seek business with the board; and
(e) No use of government time or resources was used by the board member to produce the materials or prepare for the article, appearance, or item for which the honorarium is being given.
(a) No board member shall receive or solicit, directly or indirectly, any gift if such member of the board has reason to believe that it could be reasonably perceived that the gift would influence the vote, action, or judgment of the board member, or be perceived as part of a reward for action or inaction.
(b) Notwithstanding the exceptions specified in RCW 42.52.150 (2) and (5), a board member may receive or solicit only the items specifically listed in RCW 42.52.150 (4) from a person regulated by the board or from a person who seeks to provide goods or services to the board.
(4) If a board member receives or solicits gifts as described in subsection (3) of this section, the board member shall:
(a) Recuse himself or herself from discussions by the board regarding the related action(s); and
(b) Recuse himself or herself from any vote by the board on the related action(s); and
(c) Refrain from attempting to influence any other member in any discussion or vote regarding the related action(s).
(5) Board members shall recuse themselves in compliance with subsection (4) of this section when the following circumstances apply or it is reasonably foreseeable that they will apply:
(a) The member is beneficially interested, directly or indirectly, in a contract, sale, lease, purchase, or grant that may be made by, through, or under the supervision of the board in whole or in part; or
(b) The member accepts, directly or indirectly, any compensation, gratuity or reward from any other person beneficially interested in a contract, sale, lease, purchase, or grant that may be made by, through, or under the supervision of the board, in whole or in part; or
(c) The member either owns a beneficial interest in, or is an officer, agent, employee, or member of, an entity which is engaged in a transaction involving the board.
(6) Under subsection (5)(b) of this section, "any other person" has a beneficial interest in a contract, sale, lease, purchase, or grant when the other person bids or otherwise seeks to be awarded the contract, sale, lease, purchase, or grant.
(7) The circumstances contained in subsection (5) of this section do not limit the member from using his or her general expertise to educate and provide general information on the subject area to other board members.
(8) If recusal occurs pursuant to the ethics in public service law, chapter 42.52 RCW, or rules adopted pursuant to that law or this chapter, the board member must disclose to the public the reasons for his or her recusal from any board action whenever recusal occurs. The board staff must record each such recusal and basis for the recusal.
EXAMPLE: The board includes members appointed by the governor who are employed in the private sector. Board members are appointed because they have general knowledge of forestry and are often recommended by interest groups, such as the timber industry and environmental organizations. A board member is employed by a company that provides economic analysis. The board is in the process of selecting a contractor to provide small business economic impact statements for several proposed rules. The company that employs the board member has bid for the contract. The board member may use his or her general expertise to educate the other board members about the requirements for a good small business economic impact statement. However, the board member is prohibited from participating in the board discussion establishing criteria for selecting a contractor and is prohibited from participating in the vote to select a contractor. The board member would publicly announce his or her recusal and the reasons for it, and the board staff would record this information as part of the public record.
(9) No board member shall divulge state agency or board information or proprietary information in the board's possession, whether labeled confidential or not, to any unauthorized person or in advance of the time prescribed for its authorized issuance, or otherwise make use of, or permit others to make use of, information not available to the general public.
(10) No board member shall use his or her position with the board, or use board facilities, equipment, or supplies to obtain or attempt to obtain private gain or advantage, either for themselves or for other persons.
(11) No board member shall use his or her position with the board, or use board facilities, equipment, or supplies to assist another in a transaction involving the board, or use his or her influence over the board to obtain or attempt to obtain gain or advantage for the person or entity seeking to transact business with the board.
(12) No board member shall accept employment that will adversely affect the performance of that member's official duties, discredit the board, or result in a conflict of interest.
The following sections of the Washington Administrative Code are recodified as follows:
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