Preproposal statement of inquiry was filed as WSR 06-22-090.
Title of Rule and Other Identifying Information: Chapter 468-60 WAC, Trip reduction performance program.
Hearing Location(s): Washington State Department of Transportation, Commission Board Room 1D2, 310 Maple Park Avenue S.E., Olympia, WA 98504, on January 29, 2007, at 9:00 a.m.
Date of Intended Adoption: January 29, 2007.
Submit Written Comments to: Robin Hartsell, P.O. Box 47387, Olympia, WA 98504-7387, e-mail firstname.lastname@example.org, fax (360) 705-6862, by January 29, 2007.
Assistance for Persons with Disabilities: Contact Jessica Alexander by January 22, 2007, TTY (360) 705-7000 or (360) 705-7760.
Purpose of the Proposal and Its Anticipated Effects, Including Any Changes in Existing Rules: Updating this chapter of the WAC will clarify the intent and requirements of the trip reduction performance program.
Reasons Supporting Proposal: The revisions will clarify the program and enhance some elements. Revisions will also eliminate having to update the rules every two years.
Statutory Authority for Adoption: RCW 70.94.996.
Statute Being Implemented: RCW 70.94.996.
Rule is not necessitated by federal law, federal or state court decision.
Name of Proponent: Washington state department of transportation, public transportation and rail division, governmental.
Name of Agency Personnel Responsible for Drafting and Implementation: Robin Hartsell, Public Transportation and Rail Division, (360) 705-7508.
No small business economic impact statement has been prepared under chapter 19.85 RCW. The trip reduction performance program is a voluntary program therefore it does not have economic impact to small business.
A cost-benefit analysis is not required under RCW 34.05.328. There is no additional financial impact related to the implementation of this rule.
December 13, 2006
P. J. Hammond
Chief of Staff
AMENDATORY SECTION(Amending WSR 05-19-042, filed 9/14/05, effective 10/15/05)
WAC 468-60-010 Trip reduction performance program. The Washington state department of transportation (WSDOT), together with the commute trip reduction (CTR) ((
board, will administer the trip reduction performance program
(TRPP). This program is designed to create cost-effective
trip reduction projects that reduce the number of commute
vehicle trips and commute vehicle miles traveled (VMT). The
2003 legislature created this program to provide financial
incentives or compensation to organizations that implement and
administer cost-effective projects that increase the capacity
of the transportation system by reducing the number of vehicle
trips and miles traveled for commute purposes. (( The amounts
awarded will be based on the estimated cost)) WSDOT awards
funds for cost-effective trip reduction projects, based on a
price that the project charges WSDOT to reduce an annualized
trip, and the projected number of annual commute vehicle trips
and commute VMT reduced during the project period (the project
goal). Up to half of the award amount is available through
reimbursement for start-up costs. WSDOT will determine the
remaining award amount, as well as any bonus funds, (( will be
determined)) based on the actual performance of (( their)) the
project in meeting or exceeding (( their)) the goal. (( If)) As
necessary, WSDOT will revise these rules periodically to
create a more efficient, cost-effective, trip reduction
(1) What are trip reduction performance projects? WSDOT
awards funds ((
are awarded)) on a competitive basis to
organizations that create cost-effective projects designed to
reduce commute vehicle trips and commute VMT (based on the
morning commute). The organization will receive funds based
on the (( value)) price associated with each trip and overall
project performance. The TRPP is available to private
employers, public agencies, nonprofit organizations,
developers, and property managers who find new (to the area),
sustainable ways to reduce the number of vehicle trips and
vehicle miles traveled per person for commuting, (( or)) and
who provide financial incentives to their own or other
employees for ridesharing, public transportation, nonmotorized
transportation, telework, and alternative work schedules.
(2) Definitions. For purposes of this section, the following definitions apply.
(a) A financial incentive((
s)) is defined as a policy,
procedure, capital investment or payment intended to provide
employees a financial gain if they commute in ways other than
by driving alone. For example, the eligible incentives may
include, but are not limited to: Providing a free transit
pass, reducing the parking charge for rideshare vehicles,
initiating parking charges for employee vehicles, reducing the
cost of a transportation service such as a transit pass,
paying the membership fee for a car sharing program, providing
employees alternative work week schedules, providing a direct
cash payment, reducing the insurance rate for employees who
reduce the use of their vehicle for commuting, or reducing the
distance an employee travels to work by reassigning their work
location to a worksite closer to their home.
(b) Car sharing means a membership program intended to offer an alternative to car ownership under which persons or entities that become members are permitted to use vehicles from a fleet on an hourly basis.
(c) Telework means a program where an employee performs
work functions that are normally performed at a traditional
are)), but does so instead (( performed by an
employee at his or her home)) at the employee's home, or at a
work center that is located closer to the employee's home than
to the employee's workplace, for at least one day a week (( for
the purpose)) with the effect of reducing the number of trips
to the employee's workplace.
Commute vehicle trips is defined as the number of
vehicle trips made to bring employees to work at a worksite or
specified collection of worksites each morning.
(e) Reduced commute vehicle trips is defined as the change in the number of vehicle trips made to bring a consistent number of employees to a worksite or collection of worksites. Reduced vehicle trips can be calculated using a baseline survey that measures the number of vehicles arriving at the specified worksite(s) and the mode split, and a subsequent survey that includes the same audience, the mode split, and an adjustment made for the change in the number of employee responses between the two surveys. The difference between the two surveys will show an increase or reduction in commute vehicle trips. Subsection (15) of this section describes in detail the process used by WSDOT to calculate reduced commute vehicle trips.
(f) Commute vehicle miles traveled per person (VMT) is the average distance employees travel to work (one way) in a motor vehicle, divided by the vehicle occupancy. For passenger cars, trucks, vans, and motorcycles, WSDOT will calculate the vehicle occupancy from survey data using CTR task force guidelines, or from equivalent data as agreed by WSDOT and the applicant. For buses, WSDOT will assume an average occupancy of twenty-five persons. Bicycling, walking, train ridership, and the avoidance of commute vehicle trips via telework and use of compressed workweeks, will not be considered as using motor vehicles.
(g) Reduced VMT is defined as the measured change in the number of vehicle miles traveled per employee. Reduced VMT can be calculated from two separate surveys that measure the commute distance per employee and the way they commute to work.
(h))) A person-trip is one one-way commute trip made by one person to get to work. A trip avoided because the employee teleworks, or because the employee works a compressed work week schedule, is also considered a person-trip.
(e) A mode is the means of transportation an employee took to work. Driving alone, carpooling, working an alternative work schedule, teleworking, bicycling, etc., are examples of modes.
(f) A measurement records the number of person-trips made by employees commuting to work during a period such as a week or month, using each specific transportation mode. A measurement also records the distance each employee commutes to work; the type of work schedule or compressed work week that each employee works; and the number of persons in the employee's carpool or vanpool if the employee uses one of these modes. WSDOT may require that a measurement record additional information.
(g) Mode share is the percentage of person-trips made by a population of employees commuting to work using specific modes of transportation. For example, if twenty-three percent of the person-trips made in commuting to a worksite are by carpool, the carpool mode share for that worksite is twenty-three percent.
(h) A mode split is the set of mode shares for a population of employees, such as those commuting to a worksite. The sum of the mode shares for the population is one hundred percent. When calculating mode shares and mode split from measurement data, WSDOT makes adjustments as necessary for missing data, days reported by employees as not worked, inconsistency between commute mode and vehicle occupancy data, and reported use of compressed work weeks. When making these adjustments, WSDOT follows CTR board guidelines when these are available, and makes reasonable adjustments otherwise.
(i) Commute vehicle trips is the number of vehicle trips made to bring employees to work at a worksite or specified collection of worksites on an average weekday morning, using the mode split from a measurement. WSDOT will provide information to applicants on calculating commute vehicle trips.
Calculation: WSDOT calculates a vehicle trip by dividing a person-trip by the number of persons in the vehicle. For passenger cars, trucks, vans, and motorcycles, WSDOT calculates the vehicle occupancy from measurement data using CTR board guidelines, or from equivalent data as agreed by WSDOT and the applicant. For buses, WSDOT assumes an average occupancy of twenty-five persons. If the CTR board issues guidelines for using bus occupancy, WSDOT will follow the board's guidelines in subsequent projects. A person-trip made by bicycling, walking, or other nonmotorized means of transportation; by riding a train; or avoided either because the employee teleworks or because the employee works a compressed work week schedule, is not considered as using a motor vehicle under this definition. If employees at a worksite work at jobs that last less than a full year, WSDOT annualizes the commute vehicle trips. For example, if the jobs at a worksite last for only nine months, then WSDOT will annualize the commute vehicle trips as three quarters of the commute vehicle trips that would be calculated if the employees worked for a full year. WSDOT then will use the annualized values in determining project performance and payments.
(j) Reduced commute vehicle trips is the reduction in the number of commute vehicle trips between a baseline measurement and a subsequent measurement. WSDOT will provide information to applicants on calculating reduced commute vehicle trips.
Calculation: WSDOT calculates reduced commute vehicle trips by subtracting the number of commute vehicle trips made by the employees in the subsequent measurement, from the number of vehicle trips the same number of employees would have made if they had commuted using the mode split from the baseline measurement.
(k) Commute vehicle-miles traveled per person (VMT) is the average daily vehicle trips each employee makes in a motorized vehicle, multiplied by the employee's one-way distance to work, summed for all employees, and the sum then divided by the number of employees.
(l) Reduced VMT is the reduction in the number of commute vehicle-miles traveled per person between a baseline measurement and a subsequent measurement. WSDOT calculates reduced VMT by subtracting the commute vehicle-miles traveled per person in the subsequent measurement, from the commute vehicle-miles traveled in the baseline measurement.
(m) A project goal is the total number of commute vehicle trips that a TRPP project proposes to reduce when it applies for TRPP funding.
(n) An interim goal is the number of commute vehicle trips that a TRPP project proposes to reduce for specified periods shorter than the project's entire duration. Payments for interim goals are subject to WSDOT approval.
(o) Performance is defined as the reduction in the number
of commute vehicle trips to ((
the)) work location (( and the))s
in the TRPP project, with credit given for reductions in the
commute vehicle miles traveled by employees (( at the
specified)) to those work location(( ())s(( ))). WSDOT will
provide directions for calculating this credit as part of the
materials used when applying for TRPP funds.
(i) Eligible trips are defined in this section as the
commute trips taken by employees at the targeted worksite(s)
established in the applications and measured using the
proposed measurement methodology.
(j))) (p) Agent is an organization or individual who represents the private employer, public agency, nonprofit organization, developer, or property manager and is charged with managing the TRPP or providing the employee the financial incentive.
(k))) (q) The price per trip (or trip price) is the
amount that WSDOT agrees to pay for each annualized commute
vehicle trip reduced by a TRPP project, up to the number of
trips proposed in the project goal. WSDOT will set a maximum
price per trip that it is willing to pay, that does not exceed
the estimated annualized cost of providing new roadway
capacity. WSDOT may vary the maximum cost by year. WSDOT
will provide the maximum cost per trip as part of the
documents for applying for TRPP funds.
(r) A cost-effective application is one that defines a
project that will reduce commute vehicle trips and commute
vehicle miles traveled at a ((
cost)) price equal to or less
than (( the defined roadway capacity cost. This cost will vary
by year and will be clearly identified on the TRPP application
form)) WSDOT's maximum price per trip.
(l) Mode split is the percentage of employees traveling
to work using various means of transportation (known as
modes). For example, if the drive alone mode split for a
worksite is seventy-three percent, then seventy-three percent
of the employees arriving at that site drove alone.
(m) Commute mode is the means of transportation an employee took to work. For example, their commute mode may be by driving alone, carpooling, alternative work schedule, teleworking, etc.
(n) An annualized commute vehicle trip is the average number of vehicle trips made each working day by a commuting population. If, for example, one hundred employees drive alone to a job that lasts six months, the result would be fifty "annualized" commute vehicle trips. WSDOT assumes two hundred fifty workdays per year for calculating an annualized trip.)) (s) A basic project is a project that lasts up to two years.
(t) A multi-year project is a project that lasts from three to five years.
(u) The award amount for a project is equal to the price per trip multiplied by the project goal.
(3) Who can apply? To be eligible for TRPP funds, the
applicant must provide financial incentives to their own or
other employees for ridesharing, using public transportation,
car sharing, nonmotorized commuting, telework, and/or
compressed work weeks. The statewide funds are available on a
competitive basis for private employers, public agencies,
nonprofit organizations, developers, and property managers or
their agents who create ((
new)), (( sustainable))
cost-effective trip reduction projects(( , and who provide
financial incentives to their own or other employees for
ridesharing, public transportation, nonmotorized
transportation, telework, and compressed work weeks)).
(4) What kinds of projects will be funded? To receive funds, the project must meet the program requirements and rank highly in the competitive review. The applicant determines the actual scope and design of the project. New and existing projects are eligible for selection. The primary focus of the review committee will be to select sustainable, cost-effective trip reduction projects, and if they are new or innovative, they will be given additional consideration.
How much money is available for the program? The
amount of funds made available for this program is set in the
state transportation budget. For the 2005-2007 biennium, one
million five hundred thousand dollars is budgeted for the
(6))) How are the program funds appropriated? The Revised Code of Washington, RCW 70.94.996 authorizes the legislature to appropriate funding for this program.
(6) Are any of the TRPP funds set aside for specific use? Any funds appropriated to TRPP beyond the initial program level of seven hundred fifty thousand dollars per year may be used for projects within growth and transportation efficiency centers (GTEC) and for performance of local jurisdictions.
(a) Up to eighty-five percent of any appropriated funds in excess of the of the initial program level will be available for GTEC projects.
(b) GTEC projects will be subject to the same competitive processes and rules as projects funded with initial program funds.
(c) Fifteen percent of any appropriated funds in excess of the initial program funds will be made available for CTR affected jurisdictions as local jurisdiction performance funds.
(d) Appropriated funds in excess of the initial program funds will be made available to proposals outside of GTECs if there are funds remaining after all proposals within GTECs that fit the program structure for viable, cost-effective, trip reduction projects have been funded.
(e) Any appropriated funds in excess of the initial program funds and any initial program funds that remain after start-up funds, performance funds, and performance bonuses are paid will be used for local jurisdiction performance funds.
(f) WSDOT will determine the jurisdiction performance levels, and payments to the jurisdictions for performance will not exceed the maximum price per trip allowed by WSDOT.
(7) How will the TRPP funds be distributed? A minimum amount of the TRPP funds is to be available for each of three funding zones: Ten percent of available funds for Central Puget Sound (CPS) (King, Pierce, Snohomish counties), ten percent of available funds for non-Central Puget Sound applications, and ten percent of available funds for statewide applications (applications with worksites in the CPS and outside the CPS). The remaining funds will be awarded based on the project's ranking and available funds. WSDOT is bound to this distribution only if there are applications that fit the program structure and are viable, cost-effective trip reduction projects. This applies to all current and future funds.
(7))) (8) How much money will be awarded to individual
projects? Funds will be allocated based on the estimated
commute vehicle trips and miles traveled reduced for the
project. The applicant will provide an estimate of the
anticipated performance (their goal), and the (( amount of
funds they request)) price per trip that the project will
charge WSDOT for reducing a commute vehicle trip. Once the
selection committee ranks the projects, WSDOT will award funds
based on committee ranking until (( seven hundred fifty
thousand dollars is)) half of the program funds are awarded in
each fiscal year or all cost effective projects are funded. (( No one employer, etc., may)) A project for a single worksite
may not receive more than one hundred thousand dollars per
(8))) (9) How much money can be awarded to applications
with multiple partners? Each organization (agency or
employer) on the application may receive up to one hundred
thousand dollars with the total amount not to exceed two
hundred fifty thousand dollars per application, per fiscal
(9))) (10) Who can apply for a "partnership"? An agent
"who will provide the financial incentive to the employee" can
submit a project partnership application and be the prime
recipient for the project.
(11) How does the applicant apply for the TRPP funds?
This subsection describes the application procedures used in
the TRPP.)) WSDOT will notify eligible applicants of the open
period for applications. WSDOT may open more than one
application period per year depending on whether all funds are
awarded. Applicants apply by submitting a completed "TRPP"
application form during an open application period. The
"TRPP" application form is available (( on)) upon request from
WSDOT (( and is also available by visiting WSDOT's web site at:
http://wsdot.wa.gov/TDM)). WSDOT recommends that applicants
within a CTR affected area notify the jurisdictional
authority, e.g., regional transportation planning organization
(RTPO), county, city, or transit agency, that they are
submitting an application for TRPP funds.
(a) Applicants may submit more than one project
application for consideration; however, when the sum of all
the project costs are combined, they cannot exceed what the
individual)) applicant is eligible to receive.
(b) Applicants may submit an application that will cover one or two years (basic project) or apply for projects that cover three to five years (multi-year projects).
(c) All applicants must describe how they will measure performance for their project. Every project must have a baseline measurement and a final measurement. Additional measurements are required for multi-year projects, and interim measurements are optional for all projects.
(d) All applicants must describe how and when they will implement their project.
(e) For basic projects, ((
applications)) applicants must
estimate the number of vehicle trips and VMT reduced for each
fiscal year(( , and must specify their target audience. Only
one baseline measurement will be required for a basic project.
A final measurement will be required to determine the
project's performance. A two-year basic project can receive
the start-up portion of their award in the first year, and the
performance portion in the second year. If a basic project is
granted a renewal, the applicant may be required to conduct
another baseline measurement. Renewal applications may
include a proposed adjustment to the trip price and/or goal. Adjustments to the trip price or goal are subject to approval
by WSDOT. All basic projects are subject to termination if
the project is not performing according to expectations or is
not continuing to work towards the reduction of commute trips.
(d))) as well as the project total.
(f) In the case of multi-year projects ((
(three to five
years))), applicants must estimate the number of vehicle trips
and VMT reduced for each (( biennium)) year, as well as a
project total(( , and must specify their target audience. Only
one baseline measurement will be required for multi-year
projects, unless otherwise stated in the scope of work. An
interim measurement must be conducted prior to the end of each
biennium, and a final measurement at the end of the project.
Interim and final performance funds, as well as bonus funds
will be based on these measurements. Recipients will be able
to receive start-up funds that are phased throughout the life
of the project (see subsection (12) of this section for
details on start-up fund disbursement). Performance funds
will be available at the end of each biennium (interim
performance funds) and again at the end of the project. The
interim and final performance measurements and requests for
funds must be received by WSDOT by June 15th. Projects may
apply for an adjustment to the trip price and/or their goal at
the end of each biennium. Trip price and goal adjustments
will be subject to review and approval by WSDOT. All
multi-year projects are subject to termination if the project
is not performing according to expectations or is not
continuing to work towards the reduction of commute trips.
Payments for multi-year projects are contingent upon the
provision of legislative funding in future biennia.
(e) No TRPP funds will be awarded to an applicant requesting compensation at a rate higher than the estimated annualized cost of providing new roadway capacity (maximum per trip cost) adopted for this program. The maximum per trip cost will be provided by WSDOT as part of the application document.
(f) For purposes of distributing awarded funds, one trip is assumed to equal 13.07 VMT (the average commute distance measured as part of the CTR program) or the average one-way commute distance for the employees covered by the project. The applicant may, through documentation in the applications, provide a different trip to VMT ratio that is specific to employees in their proposal.
(g) An agent "who will provide the financial incentive to the employee" can submit a project partnership application and be the prime recipient for the project. All procedures in this section will apply to the agent for this type of partnership project.
(h) No applicant may claim full reduction in employee commute vehicle trips or commute VMT that are claimed as part of another project. If the initial screening determines that project overlap will occur, WSDOT will notify the applicants, and will provide them with the opportunity to adjust their trip prices and goals. The payout for areas where WSDOT can determine the overlap will be adjusted by dividing the amount per trip by the number of TRPP projects involved in the overlap.
(12) Can a basic project be renewed? A basic project that performs well may be approved for a renewal; however, the contractor must reapply. If the renewal is approved by the selection committee, the applicant may be required to conduct another baseline measurement. Renewal applications may include a proposed adjustment to the trip price and/or goal. Adjustments to the trip price or goal are subject to approval by WSDOT. All basic projects are subject to termination if the project is not performing according to expectations or is not continuing to work towards the reduction of commute trips.
(13) How will the application be reviewed? ((
The chair of the CTR board will select a committee comprised
of between six and nine members will (( be selected by the
chair of the CTR task force and)) review the applications and
selection. The project selection committee will include at
least (( two)) one member(( s)) of the (( commute trip reduction
task force)) CTR board, at least one member from Central Puget
Sound and one from the rest of the state, at least one
employer, at least one transit member and at least one city
government representative. The committee will include at
least one member from the CTR technical advisory group (TAG),
a member of WSDOT familiar with performance measurement, and
an RTPO representative. The award committee will select
projects (( will be selected)) based on the criteria as defined
in subsection (( (11))) (12) of this section.
(11))) (14) What are the review criteria? The
applications will be reviewed based on the following criteria:
(a) Cost effectiveness: Does the project have a high likelihood of achieving its benefits at a relatively low expenditure of TRPP funds? Are the projected benefits achievable at a cost less than providing the equivalent roadway capacity?
(b) Sustainability: If this project is funded, will its benefits continue after the funding element of the project has been completed? Do the project design and partnerships indicate a high probability for continuing the project after all TRPP funds are used? Can the reduction in trips be sustained over a "multi-year project" timeline?
(c) Innovation: Is the proposed project a new idea, or
something that's been done before but is new to the area? Does
the project propose unique ((
cost-effective)) ways to reduce
(d) Measurability: The performance of the project must
be measurable. If an applicant proposes to use their own
measurement approach, a detailed measurement plan ((
must be submitted as a part of the application and must be
approved by WSDOT. The measurement approach must be as
accurate an estimate of the trips reduced as would be
generated if the applicant made use of the WSDOT-developed
measurement tool (( (subsection (15) of this section))). Deviations from the approved measurement plan will be subject
to review and approval by WSDOT. WSDOT may reject an
application or terminate the contract if the measurement
deviation is not approved.
(e) Project implementation: What is the timeline for
implementation of the project? When and how will the project
be advertised to the target ((
audience)) population? All
projects must conduct a baseline (( survey at the beginning of
the project prior to implementation of)) measurement of all
individual participants as they begin taking part in the
project. If a project targets an entire worksite, the project
must identify the worksite, and all employees must participate
in the measurement, or the total number of employees at the
worksite must be indicated in the baseline and performance
measurements. The applicant must indicate the implementation
timeline, proposed measurement methods (if other than WSDOT
measurement tool) and measurement schedule in the application.
(( If the nature of the project does not allow for a single
baseline survey, the applicant must indicate the proposed
measurement methodology as a part of the application. All
projects must be implemented within three months (first
quarter) after signing the contract in order to receive one
hundred percent of the awarded funds. If the project is not
implemented until the second quarter, only seventy-five
percent of the awarded funds will be available; fifty percent
if implementation does not occur until the third quarter; and
twenty-five percent if implementation does not occur until the
(f) Applicant provides incentives: To be eligible for TRPP funds, the applicant must provide financial incentives to their own or other employees for ridesharing, using public transportation, car sharing, or nonmotorized commuting.
(g))) (f) Project predictability: Are the estimates of employee participation, trip reduction, and VMT reduction likely to be achieved based on the assessment of the review committee?
(h))) (g) Redundancy: Does the project propose to
provide services that are already available to the employees?
(i))) (h) Thoroughness: Has the project been
thoroughly researched and carefully thought out? Are adequate
details presented in the application?
(12))) (15) How will the recipient receive the money?
Once the projects have been reviewed, prioritized and
selected, the applicant will enter into a contract with the
Washington state department of transportation for
implementation of the project. This contract will establish
the amount of money the award recipient can receive for the
project, the timelines (( and)), performance expectations, and
the project's measurement plan. (( The funds will be provided
to the recipient through three approaches: Start-up,
performance and performance bonus. A draft contract will be
made available by WSDOT prior to project selection.)) The
recipient must submit a TRPP fund disbursement form provided
by WSDOT in order to request funds. On this form the
recipient will identify the funds requested and provide
documentation of performance or expenditures for reimbursement
of start-up costs. Applications for multi-year projects must
demonstrate the organization's ability to accept payments for
performance, as well as bonus funds, through the end of the
project time frame. WSDOT will provide funds to the recipient
through three approaches: Start-up, performance and
(a) Start-up funds: WSDOT will provide start-up funding
on a dollar for dollar, cost-reimbursable basis, but will not
exceed fifty percent of the total project award for the
duration of the project. The recipient of basic project award
recipient)) may request (( up to fifty percent of the awarded
amount after a)) start-up funds after the baseline measurement
(( is completed or accepted)) has begun. The recipient can
request start-up funds (( can be requested in the first year
of)) throughout the project or until the final performance
funds are paid. The recipient of a multi-year project award
(( recipients are)) is eligible for start-up funds through a
phased payment approach. To calculate the start-up fund
disbursement for multi-year projects, multiply the total
project amount by 0.5, then divide that number by the number
of years in the project. (( Start-up funding will be provided
on a dollar for dollar, cost-reimbursable basis, but will not
exceed fifty percent of the total project award for the
duration of the project. The remaining award amount is
considered performance funds.)) This is the amount that will
be available as start-up funds each year.
(b) Performance funds: The remaining ((
amount will be available to the recipient following (( the))
performance measurement(( . For basic projects, the recipient
has the option to measure their performance at the halfway
point (interim measurement), but is required to measure at the
end of their project. If the recipient conducts an interim
measurement, they will be eligible to receive half of the
performance funding following this measurement with the
balance available after the final measurement survey. If the
recipient elects to forego an interim measurement, all of the
remaining funds will be available after the final measurement,
and will be determined by the performance of their
project))(s) for the project, based on the project's
performance. All basic projects are required to measure at
the end of the project and deliver the measurement data to
WSDOT by June 1st. Projects that conduct interim measurements
will be eligible to receive a prorated portion of the
performance funding following each measurement, with the
balance available after the final measurement. Projects that
do not conduct interim measurements will receive their
remaining performance funds after the final measurement. For
multi-year projects, the recipient must measure (( their)) the
project's performance at the end of each biennium (and deliver
the measurement data to WSDOT by June (( 15th)) 1st) at a
minimum, and at the end of the project. (( All)) The amount of
performance funds paid will be calculated from the project's
price per trip and performance. Projects must reduce trips to
be eligible for any performance funds. The project
application must describe the measurement schedule for the
project, and the contract for the project will include a
(c) Performance bonus funds: ((
These)) WSDOT will
provide performance bonus funds (( will)) only (( be provided))
at the end of the contract period (( and)). The recipient will
receive the funds for additional performance above the award
amount based on the same (( award rate)) price per trip reduced
(( and same award rate per)), including credit for VMT reduced,
as identified in their contract. The recipient will be
eligible to receive additional bonus funds up to one hundred
twenty percent of the contracted price per trip, or up to the
maximum price per trip (( cost)) allowed (whichever is less),
for every trip that exceeds (( their anticipated performance
(the projected number of trips reduced))) the project goal. (( The)) WSDOT will make performance bonus (( portion of the
funding will only be)) funds available only if funds are
remaining in the TRPP account.
(13) Receipt of TRPP funds: To receive all eligible
TRPP funds for the fiscal year, the recipient must provide
measured data on their project's performance (baseline,
interim and final surveys) to WSDOT by June 15th. The
recipient must submit a TRPP fund disbursement form provided
by WSDOT in order to request funds. On this form the
recipient will identify the funds requested and provide
documentation of performance or expenditures for reimbursement
of start-up costs. For the performance portion of the TRPP
award, no funds will be made available without documentation
of actual employee reductions in VMT and vehicle trips. Applications for multi-year projects must demonstrate the
organization's ability to accept payments for performance, as
well as bonus funds, through the end of the project time
(14) Performance documentation: The applicant must, as part of the application, describe the measurement approach for their project. WSDOT will make available a survey instrument that can be used to measure performance at employer worksites. The recipient may elect to provide performance data in an alternative format. The alternative format will be subject to approval by WSDOT. The measurement approach used by the applicant must clearly demonstrate how reduced trips and VMT are calculated and how adjustments will be made for changes in employee population.
(15) Measurement of VMT and commute trips reduced: Measurement of performance must provide actual counts of vehicle trips and VMT made by the employees in the program, preceding and following the project period. The performance measurement must adjust for changes in employee populations during the project period. WSDOT will use the following methodology to calculate changes in the number of commute trips and commute VMT at a project worksite(s):
(a) Baseline survey. At the beginning of the project, the worksite(s) will survey their employees about their commuting behavior using the standard WSDOT commute trip reduction employee survey form. This initial survey is called the baseline survey. WSDOT will calculate a baseline mode split, based on results from the baseline survey. In calculating this mode split, and those from subsequent surveys, WSDOT will calculate assumptions to adjust for missing data, days reported by employees as not worked, inconsistency between commute mode and vehicle occupancy data, and reported use of compressed workweeks as specified in the CTR guidelines published by WSDOT and available on the internet at http://www.wsdot.wa.gov/tdm/tripreduction/CTRguide/SEC3.cfm. Any start-up costs are contingent upon completion or acceptance of the baseline survey.
(b) Performance measurement survey. For basic projects (one- to two-year), the recipient will have the option to survey the eligible project employees midway through the project (by June 15th if it is a two-year project), and is required to survey at the end of the project. For multi-year projects (three to five years), the recipient will be required to survey the eligible project employees at the beginning of the project, each biennium (by June 15th), and at the end of the project.
(c) WSDOT will calculate the mode split based on the results of the performance measurement. Using the number of employees at the site and the mode split from the baseline survey, WSDOT will calculate the average number of vehicle trips that employees took per day. Using this same number of employees, WSDOT will calculate the average number of trips the employees took per day during the performance measurement survey (interim or final) and compare it to the mode split calculated from the baseline survey.
(d) The difference between the two numbers calculated under subsection (2)(b) of this section is the change in the average number of trips per day at the site between the two surveys. These calculations take into consideration changes in employment at the site; the employer will not be entitled to increased payments due to a reduction in force or be penalized because of an increase in employment.
(e) WSDOT will calculate the average one-way distance for morning commute trips made by each mode in the performance measurement survey, and multiply this by the change in the average number of trips by that mode per day. The sum of these values for motorized commuting modes is the change in VMT.)) (d) Implementation penalties: All award recipients must implement their projects within three months (first quarter) after signing the contract in order to receive one hundred percent of the awarded funds. If the project is not implemented until the second quarter, only seventy-five percent of the awarded funds will be available; fifty percent if implementation does not occur until the third quarter; and twenty-five percent if implementation does not occur until the fourth quarter. A project is subject to termination if it has not been implemented by the fifth quarter.
(16) What is the measurement/payment schedule? Every project must have a baseline measurement, and the baseline measurement must begin before WSDOT will make payments to reimburse start-up costs. Interim measurements can be conducted monthly or quarterly, and must be completed in order to request interim payments. Submission of interim measurements to receive interim payments is subject to prior WSDOT approval. Every project must submit a final performance measurement at the end of the project in order to receive final payment. WSDOT must receive the final performance measurements and request for funds by June 1st of the contract closure year.
(17) What are interim measurements and payments? When applicable and when approved in advance by WSDOT, recipients may request monthly and/or quarterly payments for trip and VMT reductions. WSDOT will prorate payments based on the project timeline and the interim performance measurement. The sum of all performance payments will not exceed the total funds awarded to the project. Recipients will also be able to receive start-up funds that are phased throughout the life of the project (see subsection (13)(a) of this section for details on start-up fund disbursement).
(18) Can the price per trip be adjusted? Multi-year projects and basic projects seeking a renewal may apply for an adjustment to the trip price and/or their goal at the end of each biennium. Adjustments to trip price and goal for the project will be subject to review and approval by WSDOT. Payments for multi-year projects are contingent upon the provision of legislative funding in future biennia.
(19) What happens if a project does not perform? All projects are subject to termination if the project is not performing according to expectations or is not continuing to work towards the reduction of commute trips. Projects must reduce trips to be eligible for any performance funds.
(20) How are projects that overlap treated? No applicant may claim full reduction in employee commute vehicle trips or commute VMT that are claimed as part of another project. WSDOT will make an initial screening of awarded projects to determine whether projects overlap. If WSDOT finds that projects being considered for selection are likely to overlap, WSDOT will notify the applicants, and will provide them with the opportunity to adjust their trip prices and goals. If projects are selected that overlap, WSDOT will ask the applicants to propose a solution to the overlap. If a solution cannot be agreed upon by the applicants, WSDOT will adjust the payments for areas where it can determine overlap occurs, by dividing the amount per trip by the number of TRPP projects involved in the overlap. WSDOT will use the lower price per trip in the overlapped projects to calculate payment.
(21) Performance documentation: The applicant must, as part of the TRPP application, describe how the project will measure performance. WSDOT will make measurement instruments available to the project. The applicant may propose alternative ways to measure the project, but must provide a description of the alternative as part of the application. Use of any measurement instrument is subject to approval by WSDOT. WSDOT will incorporate language describing the project's measurement into the contract documents for the project. WSDOT will calculate the reduction in commute vehicle trips for the project, along with any credit for reduction in vehicle miles traveled. At its discretion, WSDOT may make software available to TRPP recipients to calculate the reductions directly.
[Statutory Authority: RCW 70.94.996. 05-19-042, § 468-60-010, filed 9/14/05, effective 10/15/05. Statutory Authority: RCW 70.94.996, 70.94.534, 70.94.541. 04-06-087, § 468-60-010, filed 3/3/04, effective 4/3/04.]