PERMANENT RULES
Effective Date of Rule: Thirty-one days after filing.
Purpose: To streamline, clarify, and update the Washington Administrative Code regarding meeting practices of the University of Washington's board of regents and other UW governing bodies.
Citation of Existing Rules Affected by this Order: Amending WAC 478-04-030.
Statutory Authority for Adoption: RCW 28B.20.130 and chapter 42.30 RCW.
Adopted under notice filed as WSR 06-22-072 on October 31, 2006.
Number of Sections Adopted in Order to Comply with Federal Statute: New 0, Amended 0, Repealed 0; Federal Rules or Standards: New 0, Amended 0, Repealed 0; or Recently Enacted State Statutes: New 0, Amended 0, Repealed 0.
Number of Sections Adopted at Request of a Nongovernmental Entity: New 0, Amended 0, Repealed 0.
Number of Sections Adopted on the Agency's Own Initiative: New 1, Amended 1, Repealed 0.
Number of Sections Adopted in Order to Clarify, Streamline, or Reform Agency Procedures: New 1, Amended 1, Repealed 0.
Number of Sections Adopted Using Negotiated Rule Making: New 0, Amended 0, Repealed 0; Pilot Rule Making: New 0, Amended 0, Repealed 0; or Other Alternative Rule Making: New 0, Amended 0, Repealed 0.
Date Adopted: January 18, 2007.
Rebecca Goodwin Deardorff
UW Director of Rules Coordination
OTS-9295.2
AMENDATORY SECTION(Amending WSR 05-21-133, filed 10/19/05,
effective 11/19/05)
WAC 478-04-030
Meetings of the board of regents.
(1)
Public meetings. Regular and special meetings of the board of
regents and committees thereof as required by applicable law
shall be open to the public, except for executive sessions
which may be held as permitted by applicable law. Board
members may appear at any meeting through any means that
permits communications with all other persons at the meeting.
Persons wishing to appear before the board to make a
presentation shall comply with the procedures as specified in
subsection (8) of this section.
(2) Regular meetings. Regular meetings of the board shall be held pursuant to a schedule and at locations established yearly by resolution of the board and published periodically in the Washington State Register. The president of the board, with the concurrence of a majority of the members of the board, may cancel any regular meeting. All such regular meetings will be conducted in conformance with the laws of the state of Washington governing such meetings.
((The board shall give no less than twenty-four hours
notice of cancellation of a regular meeting.
(2))) (3) Special meeting. The president of the
university, the president of the board, or any six members of
the board may call a special meeting at any time. Not less
than twenty-four hours before any special meeting, the
secretary shall have notified each member of the board by
written notice of the time, place, and the business to be
transacted at the meeting. Such notice shall be distributed
((and posted)) in accordance with the laws of the state
governing such meetings. The presence of a regent at the
meeting or the regent's written waiver of notice filed with
the secretary shall constitute a waiver of receiving written
notice of the meeting. When the meeting is called to deal
with an emergency involving injury or damage, or the
likelihood of injury or damage, to persons or property, and
the time requirements for notice provided for above would be
impractical and increase the likelihood of such injury or
damage, such required notice may be dispensed with and the
secretary shall notify each member of the board by the best
means possible under the circumstances.
(((3) Notice of agenda for regular meeting. Not less
than four days before any regular meeting, the secretary shall
mail to each member of the board a reminder of the regular
meeting and a preliminary agenda setting forth the matters
which are to be considered at the meeting.))
(4) Addenda to the agenda at regular or special meetings. Addenda to the agenda of either a regular or a special meeting may be permitted at the commencement of or during such meeting, except that final disposition shall not be taken on addenda to the agenda of a special meeting unless notice as required by applicable law has been given.
(5) Quorum. A majority of the entire board shall be necessary to constitute a quorum at all regular meetings and special meetings.
(6) ((Order of business. The following shall be the
order of business at each regular meeting of the board:
Report of the president of the board;
Report of the president of the university;
Consent agenda (including approval of minutes);
Reports of standing committees of the board;
Reports of special committees of the board; and
Any other business that may properly come before the board.
The following shall be the order of business at each special meeting of the board:
Reading of notice of meeting;
The special business for which the meeting was called; and
Any other business that may properly come before the board.
The order of business of the board may be changed or suspended at any meeting by a majority of the regents present. An item shall be removed from the consent agenda by request of any regent.
(7))) Minutes. The minutes of all regular and special meetings of the board shall be kept by the secretary. Such minutes, following approval, shall be open to public inspection in the office of the secretary of the board of regents during regular university business hours.
(((8) Public meetings. Regular and special meetings of
the board of regents and committees thereof as required by
applicable law shall be open to the public, except for
executive sessions which may be held as permitted by
applicable law. Board members may appear at any meeting
through a telephone or video-conferencing device that permits
communications with all other persons at the meeting. Persons
wishing to appear before the board to make a presentation
shall comply with the procedures as specified in subsection
(11) of this section.
(9))) (7) Committee of the whole meetings. Meetings of the board as a committee of the whole may be held before regular or special meetings of the board or at such time and such place as the president of the board may direct from time to time.
(((10) Executive sessions. During any regular or special
meeting of the board or committee, the board or committee may
hold an executive session to discuss matters as permitted in
applicable laws of the state of Washington.
(11))) (8) Communications to and appearance before the board. Any persons who wish to communicate to the board or appear before the board shall do so as follows:
(a) Communications to the board. Any person who wishes to bring a matter to the attention of the board may do so by submitting such communication in writing to the secretary of the board of regents. The secretary shall bring such written communications to the attention of the president of the board and the president of the university for direction as to response and/or transmittal to the board.
(b) Appearance before the board. The meetings of the board of regents are intended for presentation of agenda items by the chairs of the respective standing committees and by the president of the university for discussion and action by the members of the board. Public testimony on agenda items, or on other relevant items which any person may wish to call to the attention of the board, may be taken by the appropriate standing committee or by the committee of the whole. The chair of each committee shall have the discretion to limit the time and order of appearances as deemed desirable for a fair presentation of views consistent with the other business before the committee. In an unusual case, this subsection may be waived by the president of the board or by any other six members of the board.
(c) Petition to board for promulgation, amendment, or repeal of rule. Persons having an interest in the promulgation, amendment, or repeal of a "rule" as defined in RCW 34.05.010 may submit a written petition to the university's rules coordination office. Any petition so submitted shall contain the name and address of the petitioner or petitioners, a description of the persons on whose behalf the petition is presented if it is presented in a representative capacity, a statement of the interest of the petitioner and/or the persons on whose behalf it is presented, and a statement of the reasons supporting the petition. If the petition is for the promulgation of a rule, it shall contain the proposed rule. If the petition is for an amendment of an existing rule, it shall contain the rule with the proposed deletions lined out and proposed additions underlined or italicized. If the petition is for the repeal of a rule, it shall contain a copy of the rule proposed to be repealed. The petition shall be considered by the board at the first regular meeting held not less than thirty days after the date the petition was submitted to the rules coordination office, provided that the board may consider the petition at any earlier regular or special meeting of the board.
Within sixty days after submission of a petition to the rules coordination office that is for the promulgation, amendment, or repeal of a "rule," as defined in RCW 34.05.010, the board shall either deny the petition in writing or initiate rule-making procedures in accordance with RCW 34.05.330.
(((12))) (9) Rules of procedure. Robert's Rules of
Order, latest revised edition, shall govern all meetings of
the board and its committees except where such rules of order
are superseded by the bylaws of the board of regents or
standing orders of the board. Any member of the board may
make a motion which need not be seconded in order to bring the
subject of the motion before the board for action.
[Statutory Authority: RCW 28B.20.130, 34.05.330 and University of Washington Board of Regent's Standing Orders, Chapter 1, Section 2. 05-21-133, § 478-04-030, filed 10/19/05, effective 11/19/05. Statutory Authority: RCW 28B.20.130 and 34.05.330. 05-08-064, § 478-04-030, filed 3/31/05, effective 5/1/05. Statutory Authority: RCW 28B.20.130, 34.05.330 and chapter 42.30 RCW. 03-24-046, § 478-04-030, filed 11/26/03, effective 12/27/03. Statutory Authority: RCW 28B.20.130 and 42.30.075. 92-02-038, § 478-04-030, filed 12/24/91, effective 1/24/92.]
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