WSR 11-18-011

EMERGENCY RULES

HEALTH CARE AUTHORITY


[ Filed August 25, 2011, 5:11 p.m. , effective August 25, 2011, 5:11 p.m. ]


Effective Date of Rule: Immediately.

Purpose: Upon order of the governor, the health care authority (HCA) reduced its budget expenditures for fiscal year 2011 by 6.3 percent. To achieve the expenditure reduction required under Executive Order 10-04, HCA eliminated dental-related services from program benefit packages for clients twenty-one years of age and older and clients receiving medical care services under the disability lifeline (DL) and Alcohol and Drug Abuse Treatment and Support Act (ADATSA) programs. Clients who are classified as developmentally disabled under RCW 71A.10.020 who are twenty-one years of age and older will continue to receive dental-related services under chapter 182-535 WAC.

Citation of Existing Rules Affected by this Order: Repealing WAC 388-535-1065 [182-535-1065], 388-535-1247 [182-535-1247], 388-535-1255 [182-535-1255], 388-535-1257 [182-535-1257], 388-535-1259 [182-535-1259], 388-535-1261 [182-535-1261], 388-535-1263 [182-535-1263], 388-535-1266 [182-535-1266], 388-535-1267 [182-535-1267], 388-535-1269 [182-535-1269], 388-535-1271 [182-535-1271] and 388-535-1280 [182-535-1280] (Reviser's note: Repealed WAC 182-535-1247 through 182-535-1280 are not shown in the repealer section below. The agency has filed a repealer section showing all the sections being repealed in WSR 11-18-065 filed on September 2, 2011); and amending WAC 388-535-1060 [182-535-1065], 388-535-1079 [182-535-1079], 388-535-1080 [182-535-1080], 388-535-1082 [182-535-1082], 388-535-1084 [182-535-1084], 388-535-1086 [182-535-1086], 388-535-1088 [182-535-1088], 388-535-1090 [182-535-1090], 388-535-1092 [182-535-1092], 388-535-1094 [182-535-1094], 388-535-1096 [182-535-1096], 388-535-1098 [182-535-1098], 388-535-1099 [182-535-1099], 388-535-1100 [182-535-1100], 388-535-1220 [182-535-1220], 388-535-1350 [182-535-1350], 388-535-1400 [182-535-1400], 388-535-1450 [182-535-1450], and 388-535-1500 [182-535-1500].

Statutory Authority for Adoption: RCW 74.08.090.

Other Authority: Section 209(1), chapter 37, Laws of 2010 (ESSB 6444); sections 201 and 209, chapter 564, Laws of 2009 (ESHB 1244).

Under RCW 34.05.350 the agency for good cause finds that immediate adoption, amendment, or repeal of a rule is necessary for the preservation of the public health, safety, or general welfare, and that observing the time requirements of notice and opportunity to comment upon adoption of a permanent rule would be contrary to the public interest; that state or federal law or federal rule or a federal deadline for state receipt of federal funds requires immediate adoption of a rule; and that in order to implement the requirements or reductions in appropriations enacted in any budget for fiscal year 2009, 2010, 2011, 2012 or 2013, which necessitates the need for the immediate adoption, amendment, or repeal of a rule, and that observing the time requirements of notice and opportunity to comment upon adoption of a permanent rule would be contrary to the fiscal needs or requirements of the agency.

Reasons for this Finding: Governor Gregoire issued Executive Order 10-04 on September 13, 2010, under the authority of RCW 43.88.110(7). In the executive order, the governor required HCA and all other state agencies to reduce their expenditures in state fiscal year 2011 by approximately 6.3 percent. As a consequence of the executive order, funding will no longer be available as of January 1, 2011, for the benefits that are being eliminated as part of these regulatory amendments.

The immediate adoption of these cuts to optional services is necessary to maintain the mandatory medicaid services for the majority of HCA clients. The rule continues the emergency rule filed under WSR 11-10-031 on April 28, 2011, that complies with sections 201 and 209 of the operating budget for fiscal years 2010 and 2011 with respect to dental services. CR-101s were filed under WSR 09-14-093 on June 30, 2009, and WSR 10-20-160 on October 6, 2010. HCA is currently preparing drafts for the permanent rule to share with providers for their input. Following this, HCA plans to formally adopt the permanent rule.

Number of Sections Adopted in Order to Comply with Federal Statute: New 0, Amended 0, Repealed 0; Federal Rules or Standards: New 0, Amended 0, Repealed 0; or Recently Enacted State Statutes: New 0, Amended 0, Repealed 0.

Number of Sections Adopted at Request of a Nongovernmental Entity: New 0, Amended 0, Repealed 0.

Number of Sections Adopted on the Agency's Own Initiative: New 0, Amended 0, Repealed 0.

Number of Sections Adopted in Order to Clarify, Streamline, or Reform Agency Procedures: New 0, Amended 19, Repealed 12.

Number of Sections Adopted Using Negotiated Rule Making: New 0, Amended 0, Repealed 0; Pilot Rule Making: New 0, Amended 0, Repealed 0; or Other Alternative Rule Making: New 0, Amended 19, Repealed 12.

Date Adopted: August 25, 2011.

Kevin M. Sullivan

Rules Coordinator

OTS-4208.3


AMENDATORY SECTION(Amending WSR 11-14-075, filed 6/30/11, effective 7/1/11)

WAC 182-535-1060   Clients who are eligible for dental-related services.   (1) The ((following)) clients ((who receive services under the medical assistance programs listed)) described in this section are eligible ((for covered)) to receive the dental-related services((, subject to the restrictions and specific limitations)) described in this chapter ((and other applicable WAC:

(1) Children eligible for the)), subject to limitations, restrictions, and client-age requirements identified for a specific service.

(a) Clients who are eligible under one of the following medical assistance programs:

(((a))) (i) Categorically needy program (CN or CNP);

(((b))) (ii) Categorically needy program - Children's health insurance program (CNP-CHIP); ((and

(c) Limited casualty program - ))

(iii) Medically needy program (((LCP-))MNP);

(iv) Disability lifeline (DL) or Alcohol and Drug Abuse Treatment and Support Act (ADATSA).

(((2) Adults eligible for the:

(a) Categorically needy program (CN or CNP); and

(b) Limited casualty program - medically needy program (LCP-MNP).

(3) Clients eligible for medical care services under the following state-funded only programs are eligible only for the limited dental-related services described in WAC 388-535-1065:

(a) General assistance - Unemployable (GA-U); and

(b) General assistance - Alcohol and Drug Abuse Treatment and Support Act (ADATSA) (GA-W).

(4))) (b) Clients who are eligible under one of the medical assistance programs in subsection (a) of this section and are one of the following:

(i) Twenty years of age and younger;

(ii) Twenty years of age and younger enrolled in ((a)) an agency-contracted managed care ((plan are eligible for medical assistance administration (MAA)-covered dental services that are not covered by their plan,)) organization (MCO). MCO clients are eligible under fee-for-service for covered dental-related services not covered by their MCO plan, subject to the provisions of this chapter ((388-535 WAC)) and other applicable ((WAC)) agency rules;

(iii) For dates of service on and after July 1, 2011, clients who are verifiably pregnant;

(iv) For dates of service on and after July 1, 2011, clients residing in one of the following:

(A) Nursing home.

(B) Nursing facility wing of a state veteran's home.

(C) Privately operated intermediate care facility for the intellectually disabled (ICF/ID).

(D) State-operated residential habilitation center (RHC);

(v) For dates of service on and after July 1, 2011, clients who are eligible under an Aging and Disability Services Administration (ADSA) 1915 (c) waiver program;

(vi) For dates of service prior to October 1, 2011, clients of the division of developmental disabilities; or

(vii) For dates of service on and after October 1, 2011, clients of the division of developmental disabilities who also qualify under (b)(i), (iii), (iv), or (v) of this subsection.

(2) See WAC 388-438-0120 for rules for clients eligible under an alien emergency medical program.

(3) The dental services discussed in this chapter are excluded from the benefit package for clients not mentioned in subsection (1) of this section. Clients who do not have these dental services in their benefit package may be eligible for the emergency oral healthcare benefit according to WAC 182-531-1025.

(4) Services announced in the agency's numbered memoranda as discontinued as part of the legislature's budget reductions are excluded from the client's benefit package.

[11-14-075, recodified as 182-535-1060, filed 6/30/11, effective 7/1/11. Statutory Authority: RCW 74.04.050, 74.04.057, 74.08.090, 74.09.530, 2003 1st sp.s. c 25, P.L. 104-191. 03-19-077, 388-535-1060, filed 9/12/03, effective 10/13/03. Statutory Authority: RCW 74.08.090, 74.09.035, 74.09.500, 74.09.520, 42 U.S.C. 1396d(a), 42 C.F.R. 440.100 and 440.225. 02-13-074, 388-535-1060, filed 6/14/02, effective 7/15/02. Statutory Authority: RCW 74.08.090, 74.09.035, 74.09.520 and 74.09.700, 42 USC 1396d(a), CFR 440.100 and 440.225. 99-07-023, 388-535-1060, filed 3/10/99, effective 4/10/99.]


AMENDATORY SECTION(Amending WSR 11-14-075, filed 6/30/11, effective 7/1/11)

WAC 182-535-1079   Dental-related services ((for clients through age twenty)) -- General.   (1) Clients described in WAC 182-535-1060 are eligible to receive the dental-related services described in this chapter, subject to coverage limitations, restrictions, and client-age requirements identified for a specific service. The ((department)) agency pays for dental-related services and procedures provided to eligible clients ((through age twenty)) when the services and procedures:

(a) Are part of the client's dental benefit package;

(b) Are within the scope of an eligible client's medical care program;

(((b))) (c) Are medically necessary;

(((c))) (d) Meet the ((department's)) agency's prior authorization requirements, if any;

(((d))) (e) Are documented in the client's record in accordance with chapter ((388-502)) 182-502 WAC;

(((e))) (f) Are within accepted dental or medical practice standards;

(((f))) (g) Are consistent with a diagnosis of dental disease or condition;

(((g))) (h) Are reasonable in amount and duration of care, treatment, or service; and

(((h))) (i) Are listed as covered in the ((department's published)) agency's rules((,)) and published billing instructions and fee schedules.

(2) The agency requires site-of-service prior authorization, in addition to prior authorization of the procedure, if applicable, for nonemergency dental-related services performed in a hospital or an ambulatory surgery center when:

(a) A client is not a client of the division of developmental disabilities according to WAC 182-535-1099;

(b) A client is nine years of age or older;

(c) The service is not listed as exempt from the site-of-service authorization requirement in the agency's current published dental-related services fee schedule or billing instructions; and

(d) The service is not listed as exempt from the prior authorization requirement for deep sedation or general anesthesia (see WAC 182-535-1098 (1)(c)(v)).

(3) To be eligible for payment, dental-related services performed in a hospital or an ambulatory surgery center must be listed in the agency's current published outpatient fee schedule or ambulatory surgery center fee schedule. The claim must be billed with the correct procedure code for the site-of-service.

(4) Under the early periodic screening and diagnostic treatment (EPSDT) program, clients ((ages)) twenty years of age and younger may be eligible for dental-related services listed as noncovered.

(((3) Clients who are eligible for services through the division of developmental disabilities may receive dental-related services according to WAC 388-535-1099.

(4))) (5) The ((department)) agency evaluates a request for dental-related services that are:

(a) ((That are)) In excess of the dental program's limitations or restrictions, according to WAC ((388-501-0169)) 182-501-0169; and

(b) ((That are)) Listed as noncovered, according to WAC ((388-501-0160)) 182-501-0160.

[11-14-075, recodified as 182-535-1079, filed 6/30/11, effective 7/1/11. Statutory Authority: RCW 74.08.090, 74.09.500, 74.09.520. 07-06-042, 388-535-1079, filed 3/1/07, effective 4/1/07.]


AMENDATORY SECTION(Amending WSR 11-14-075, filed 6/30/11, effective 7/1/11)

WAC 182-535-1080   Covered dental-related services ((for clients through age twenty))--Diagnostic.   ((The department covers medically necessary dental-related diagnostic services, subject to the coverage limitations listed, for clients through age twenty as follows:)) Clients described in WAC 182-535-1060 are eligible to receive the dental-related diagnostic services listed in this section, subject to coverage limitations, restrictions, and client-age requirements identified for a specific service.

(1) Clinical oral evaluations. The ((department)) agency covers:

(a) Oral health evaluations and assessments.

(b) Periodic oral evaluations as defined in WAC ((388-535-1050)) 182-535-1050, once every six months. Six months must elapse between the comprehensive oral evaluation and the first periodic oral evaluation.

(c) Limited oral evaluations as defined in WAC ((388-535-1050)) 182-535-1050, only when the provider performing the limited oral evaluation is not providing routine scheduled dental services for the client. The limited oral evaluation:

(i) Must be to evaluate the client for a:

(A) Specific dental problem or oral health complaint;

(B) Dental emergency; or

(C) Referral for other treatment.

(ii) When performed by a denturist, is limited to the initial examination appointment. The ((department)) agency does not cover any additional limited examination by a denturist for the same client until three months after a removable prosthesis has been seated.

(d) Comprehensive oral evaluations as defined in WAC ((388-535-1050)) 182-535-1050, once per client, per provider or clinic, as an initial examination. The ((department)) agency covers an additional comprehensive oral evaluation if the client has not been treated by the same provider or clinic within the past five years.

(e) Limited visual oral assessments as defined in WAC ((388-535-1050)) 182-535-1050, up to two per client, per year, per provider only when the assessment is:

(i) Not performed in conjunction with other clinical oral evaluation services;

(ii) Performed by a licensed dentist or dental hygienist to determine the need for sealants or fluoride treatment and/or when triage services are provided in settings other than dental offices or clinics; and

(iii) Provided by a licensed dentist or licensed dental hygienist.

(2) Radiographs (X rays). The ((department)) agency:

(a) Covers radiographs that are of diagnostic quality, dated, and labeled with the client's name. The ((department)) agency requires:

(i) Original radiographs to be retained by the provider as part of the client's dental record((,)); and

(ii) Duplicate radiographs to be submitted:

(A) With requests for prior authorization ((requests, or)); and

(B) When the agency requests copies of dental records ((are requested)).

(b) Uses the prevailing standard of care to determine the need for dental radiographs.

(c) Covers an intraoral complete series (includes four bitewings), once in a three-year period only if the ((department)) agency has not paid for a panoramic radiograph for the same client in the same three-year period.

(d) Covers periapical radiographs that are not included in a complete series (incomplete radiographs), once in a three-year period. Documentation supporting the medical necessity for these must be included in the client's record. The agency limits reimbursement for all incomplete radiographs to a total payment of no more than the payment for a complete series.

(e) Covers an occlusal intraoral radiograph once in a two-year period((. Documentation supporting the medical necessity for these must be included in the client's record)), for clients twenty years of age and younger.

(f) Covers ((a maximum of four bitewing radiographs once every twelve months for clients through age eleven)) oral facial photo images, only on a case-by-case basis when requested by the agency, for clients twenty years of age and younger.

(g) Covers a maximum of four bitewing radiographs once every twelve months ((for clients ages twelve through twenty)).

(h) Covers panoramic radiographs in conjunction with four bitewings, once in a three-year period, only if the ((department)) agency has not paid for an intraoral complete series for the same client in the same three-year period.

(i) May ((cover)) reimburse for panoramic radiographs for preoperative or postoperative surgery cases more than once in a three-year period, only on a case-by-case basis and when prior authorized.

(j) Covers cephalometric films((:

(i))) once in a two-year period for clients twenty years of age and younger, only on a case-by-case basis and when prior authorized.

For orthodontic((s)) services, ((as described in)) see chapter ((388-535A)) 182-535A WAC((; or

(ii) Only on a case-by-case basis and when prior authorized)).

(k) Covers radiographs not listed as covered in this subsection, only on a case-by-case basis and when prior authorized.

(l) Covers oral and facial photographic images, only on a case-by-case basis and when requested by the ((department)) agency.

(3) Tests and examinations. The ((department)) agency covers the following for clients who are twenty years of age and younger:

(a) One pulp vitality test per visit (not per tooth):

(i) For diagnosis only during limited oral evaluations; and

(ii) When radiographs and/or documented symptoms justify the medical necessity for the pulp vitality test.

(b) Diagnostic casts other than those included in an orthodontic case study, on a case-by-case basis, and when requested by the ((department)) agency.

[11-14-075, recodified as 182-535-1080, filed 6/30/11, effective 7/1/11. Statutory Authority: RCW 74.08.090, 74.09.500, 74.09.520. 07-06-042, 388-535-1080, filed 3/1/07, effective 4/1/07. Statutory Authority: RCW 74.04.050, 74.04.057, 74.08.090, 74.09.530, 2003 1st sp.s. c 25, P.L. 104-191. 03-19-078, 388-535-1080, filed 9/12/03, effective 10/13/03. Statutory Authority: RCW 74.08.090, 74.09.035, 74.09.500, 74.09.520, 42 U.S.C. 1396d(a), 42 C.F.R. 440.100 and 440.225. 02-13-074, 388-535-1080, filed 6/14/02, effective 7/15/02. Statutory Authority: RCW 74.08.090, 74.09.035, 74.09.520 and 74.09.700, 42 USC 1396d(a), CFR 440.100 and 440.225. 99-07-023, 388-535-1080, filed 3/10/99, effective 4/10/99.]


AMENDATORY SECTION(Amending WSR 11-14-075, filed 6/30/11, effective 7/1/11)

WAC 182-535-1082   Covered dental-related services ((for clients through age twenty)) -- Preventive services.   Clients described in WAC 182-535-1060 are eligible for the ((department covers medically necessary)) dental-related preventive services((, subject to the coverage limitations)) listed in this section, ((for clients through age twenty as follows:)) subject to coverage limitations and client-age requirements identified for a specific service.

(1) Dental prophylaxis. The ((department)) agency covers prophylaxis as follows. Prophylaxis:

(a) ((Which)) Includes scaling and polishing procedures to remove coronal plaque, calculus, and stains when performed on primary((, transitional,)) or permanent dentition((, once every six months for clients through age twenty)).

(b) Is limited to once every:

(i) Six months for clients eighteen years of age and younger; and

(ii) Twelve months for clients nineteen years of age and older.

(c) Is reimbursed only when the service is performed:

(i) At least six months after periodontal scaling and root planing, or periodontal maintenance services, for clients ((ages)) from thirteen ((through twenty)) to eighteen years of age; and

(ii) At least twelve months after periodontal scaling and root planing, periodontal maintenance services, for clients nineteen years of age and older.

(((c) Only)) (d) Is not reimbursed separately when ((not)) performed on the same date of service as periodontal scaling and root planing, periodontal maintenance, gingivectomy, or gingivoplasty.

(((d))) (e) Is covered for clients of the division of developmental disabilities according to (a), (c), and (d) of this subsection and WAC ((388-535-1099)) 182-535-1099.

(2) Topical fluoride treatment. The ((department)) agency covers:

(a) Fluoride ((varnish,)) rinse, foam or gel, for clients ((ages)) six years of age and younger, up to three times within a twelve-month period.

(b) Fluoride ((varnish,)) rinse, foam or gel, for clients ((ages)) from seven ((through)) to eighteen years of age, up to two times within a twelve-month period.

(c) Fluoride ((varnish,)) rinse, foam or gel, up to three times within a twelve-month period during orthodontic treatment.

(d) Fluoride rinse, foam or gel, for clients ((ages)) from nineteen ((through twenty)) to sixty-four years of age, once within a twelve-month period.

(e) Fluoride rinse, foam or gel, for clients sixty-five years of age and older who reside in alternate living facilities, up to three times within a twelve-month period.

(f) Additional topical fluoride applications only on a case-by-case basis and when prior authorized.

(((f))) (g) Topical fluoride treatment for clients of the division of developmental disabilities according to WAC ((388-535-1099)) 182-535-1099.

(3) Oral hygiene instruction. The ((department)) agency covers:

(a) Oral hygiene instruction only for clients ((through age)) eight years of age and younger.

(b) Oral hygiene instruction up to two times within a twelve-month period.

(c) Individualized oral hygiene instruction for home care to include tooth brushing technique, flossing, and use of oral hygiene aides.

(d) Oral hygiene instruction only when not performed on the same date of service as prophylaxis.

(e) Oral hygiene instruction only when provided by a licensed dentist or a licensed dental hygienist and the instruction is provided in a setting other than a dental office or clinic.

(4) Sealants. The ((department)) agency covers:

(a) Sealants only when used on a mechanically and/or chemically prepared enamel surface.

(b) Sealants once per tooth:

(i) In a three-year period for clients ((through age)) eighteen years of age and younger; and

(ii) In a two-year period for clients any age of the division of developmental disabilities according to WAC 182-535-1099.

(c) Sealants only when used on the occlusal surfaces of:

(i) Permanent teeth two, three, fourteen, fifteen, eighteen, nineteen, thirty, and thirty-one; and

(ii) Primary teeth A, B, I, J, K, L, S, and T.

(d) Sealants on noncarious teeth or teeth with incipient caries.

(e) Sealants only when placed on a tooth with no preexisting occlusal restoration, or any occlusal restoration placed on the same day.

(f) Additional sealants not described in this subsection on a case-by-case basis and when prior authorized.

(5) Space maintenance. The ((department covers)) agency:

(a) Covers fixed unilateral or fixed bilateral space maintainers for clients ((through age eighteen)) twelve years of age and younger, subject to the following:

(i) Only one space maintainer is covered per quadrant.

(ii) Space maintainers are covered only for missing primary molars A, B, I, J, K, L, S, and T.

(iii) Replacement space maintainers are covered only on a case-by-case basis and when prior authorized.

(b) ((Only one space maintainer per quadrant.

(c) Space maintainers only for missing primary molars A, B, I, J, K, L, S, and T.

(d) Replacement space maintainers only on a case-by-case basis and when prior authorized.)) Covers removal of fixed space maintainers for clients eighteen years of age and younger.

[11-14-075, recodified as 182-535-1082, filed 6/30/11, effective 7/1/11. Statutory Authority: RCW 74.08.090, 74.09.500, 74.09.520. 07-06-042, 388-535-1082, filed 3/1/07, effective 4/1/07.]


AMENDATORY SECTION(Amending WSR 11-14-075, filed 6/30/11, effective 7/1/11)

WAC 182-535-1084   Covered dental-related services ((for clients through age twenty)) -- Restorative services.   ((The department covers medically necessary dental-related restorative services, subject to the coverage limitations listed, for clients through age twenty as follows:)) Clients described in WAC 182-535-1060 are eligible for the dental-related restorative services listed in this section, subject to coverage limitations, restrictions, and client-age requirements identified for a specific service.

(1) ((Restorative/operative procedures. The department covers restorative/operative procedures performed in a hospital or an ambulatory surgical center for:

(a) Clients ages eight and younger;

(b) Clients ages nine through twenty only on a case-by-case basis and when prior authorized; and

(c) Clients of the division of developmental disabilities according to WAC 388-535-1099.

(2))) Amalgam restorations for primary and permanent teeth. The ((department)) agency considers:

(a) Tooth preparation, all adhesives (including amalgam bonding agents), liners, bases, and polishing as part of the amalgam restoration.

(b) The occlusal adjustment of either the restored tooth or the opposing tooth or teeth as part of the amalgam restoration.

(c) Buccal or lingual surface amalgam restorations, regardless of size or extension, as a one-surface restoration. The ((department)) agency covers one buccal and one lingual surface per tooth.

(d) Multiple amalgam restorations of fissures and grooves of the occlusal surface of the same tooth as a one surface restoration.

(e) Amalgam restorations placed within six months of a crown preparation by the same provider or clinic to be included in the payment for the crown.

(((3))) (2) Amalgam restorations for primary posterior teeth only. The ((department)) agency covers amalgam restorations for a maximum of two surfaces for a primary first molar and maximum of three surfaces for a primary second molar. (See subsection (((9))) (10)(c) of this section for restorations for a primary posterior tooth requiring additional surfaces.) The ((department)) agency does not pay for additional amalgam restorations.

(((4))) (3) Amalgam restorations for permanent posterior teeth only. The ((department)) agency:

(a) Covers two occlusal amalgam restorations for teeth one, two, three, fourteen, fifteen, and sixteen, if the restorations are anatomically separated by sound tooth structure.

(b) Covers amalgam restorations for a maximum of five surfaces per tooth for a permanent posterior tooth, once per client, per provider or clinic, in a two-year period.

(c) Covers amalgam restorations for a maximum of six surfaces per tooth for teeth one, two, three, fourteen, fifteen, and sixteen, once per client, per provider or clinic, in a two-year period (see (a) of this subsection).

(d) Does not pay for replacement of amalgam restoration on permanent posterior teeth within a two-year period unless the restoration has an additional adjoining carious surface. The ((department)) agency pays for the replacement restoration as one multi-surface restoration. The client's record must include radiographs and documentation supporting the medical necessity for the replacement restoration.

(((5))) (4) Resin-based composite restorations for primary and permanent teeth. The ((department)) agency:

(a) Considers tooth preparation, acid etching, all adhesives (including resin bonding agents), liners and bases, polishing, and curing as part of the resin-based composite restoration.

(b) Considers the occlusal adjustment of either the restored tooth or the opposing tooth or teeth as part of the resin-based composite restoration.

(c) Considers buccal or lingual surface resin-based composite restorations, regardless of size or extension, as a one-surface restoration. The ((department)) agency covers only one buccal and one lingual surface per tooth.

(d) Considers resin-based composite restorations of teeth where the decay does not penetrate the dentoenamel junction (DEJ) to be sealants (see WAC ((388-535-1082)) 182-535-1082(4) for sealants coverage).

(e) Considers multiple preventive restorative resin, flowable composite resin, or resin-based composites for the occlusal, buccal, lingual, mesial, and distal fissures and grooves on the same tooth as a one surface restoration.

(f) Does not cover preventive restorative resin or flowable composite resin on the interproximal surfaces (mesial and/or distal) when performed on posterior teeth or the incisal surface of anterior teeth.

(g) Considers resin-based composite restorations placed within six months of a crown preparation by the same provider or clinic to be included in the payment for the crown.

(((6))) (5) Resin-based composite restorations for primary teeth only. The ((department)) agency covers:

(a) Resin-based composite restorations for a maximum of three surfaces for a primary anterior tooth (see subsection (((9))) (10)(b) of this section for restorations for a primary anterior tooth requiring a four or more surface restoration). The ((department)) agency does not pay for additional composite or amalgam restorations on the same tooth after three surfaces.

(b) Resin-based composite restorations for a maximum of two surfaces for a primary first molar and a maximum of three surfaces for a primary second molar. (See subsection (((9))) (10)(c) of this subsection for restorations for a primary posterior tooth requiring additional surfaces.) The ((department)) agency does not pay for additional composite restorations on the same tooth.

(c) Glass ((ionimer)) ionomer restorations only for primary teeth, and only for clients ((ages)) five years of age and younger. The ((department)) agency pays for these restorations as a one-surface, resin-based composite restoration.

(((7))) (6) Resin-based composite restorations for permanent teeth only. The ((department)) agency covers:

(a) Two occlusal resin-based composite restorations for teeth one, two, fourteen, fifteen, and sixteen if the restorations are anatomically separated by sound tooth structure.

(b) Resin-based composite restorations for a maximum of five surfaces per tooth for a permanent posterior tooth, once per client, per provider or clinic, in a two-year period.

(c) Resin-based composite restorations for a maximum of six surfaces per tooth for permanent posterior teeth one, two, three, fourteen, fifteen, and sixteen, once per client, per provider or clinic, in a two-year period (see (a) of this subsection).

(d) Resin-based composite restorations for a maximum of six surfaces per tooth for a permanent anterior tooth, once per client, per provider or clinic, in a two-year period.

(e) Replacement of resin-based composite restoration on permanent teeth within a two-year period only if the restoration has an additional adjoining carious surface. The ((department)) agency pays the replacement restoration as a one multi-surface restoration. The client's record must include radiographs and documentation supporting the medical necessity for the replacement restoration.

(((8))) (7) The agency reimburses proximal restorations that do not involve the incisal angle on anterior teeth as a two-surface restoration.

(8) The agency reimburses multiple restorations that do not involve the proximal and occlusal surfaces of the same tooth as a single multi-surface restoration.

(9) Crowns. The ((department)) agency:

(a) Covers the following indirect crowns once every five years, per tooth, for permanent anterior teeth for clients ((ages)) from twelve ((through)) to twenty years of age when the crowns meet prior authorization criteria in WAC ((388-535-1220)) 182-535-1220 and the provider follows the prior authorization requirements in (((d))) (c) of this subsection:

(i) Porcelain/ceramic crowns to include all porcelains, glasses, glass-ceramic, and porcelain fused to metal crowns; and

(ii) Resin crowns and resin metal crowns to include any resin-based composite, fiber, or ceramic reinforced polymer compound.

(b) ((Covers full coverage metal crowns once every five years, per tooth, for permanent posterior teeth to include high noble, titanium, titanium alloys, noble, and predominantly base metal crowns for clients ages eighteen through twenty when they meet prior authorization criteria and the provider follows the prior authorization requirements in (d) and (e) of this subsection.

(c))) Considers the following to be included in the payment for a crown:

(i) Tooth and soft tissue preparation;

(ii) Amalgam and resin-based composite restoration, or any other restorative material placed within six months of the crown preparation. Exception: The ((department)) agency covers a one-surface restoration on an endodontically treated tooth, or a core buildup or cast post and core;

(iii) Temporaries, including but not limited to, temporary restoration, temporary crown, provisional crown, temporary prefabricated stainless steel crown, ion crown, or acrylic crown;

(iv) Packing cord placement and removal;

(v) Diagnostic or final impressions;

(vi) Crown seating (placement), including cementing and insulating bases;

(vii) Occlusal adjustment of crown or opposing tooth or teeth; and

(viii) Local anesthesia.

(((d))) (c) Requires the provider to submit the following with each prior authorization request:

(i) Radiographs to assess all remaining teeth;

(ii) Documentation and identification of all missing teeth;

(iii) Caries diagnosis and treatment plan for all remaining teeth, including a caries control plan for clients with rampant caries;

(iv) Pre- and post-endodontic treatment radiographs for requests on endodontically treated teeth; and

(v) Documentation supporting a five-year prognosis that the client will retain the tooth or crown if the tooth is crowned.

(((e))) (d) Requires a provider to bill for a crown only after delivery and seating of the crown, not at the impression date.

(((9))) (10) Other restorative services. The ((department)) agency covers the following restorative services:

(a) All recementations of permanent indirect crowns only for clients from twelve to twenty years of age.

(b) Prefabricated stainless steel crowns with resin window, resin-based composite crowns, prefabricated esthetic coated stainless steel crowns, and fabricated resin crowns for primary anterior teeth once every three years:

(i) Only for clients from twelve to twenty years of age; and

(ii) Without prior authorization if the tooth requires a four or more surface restoration.

(c) Prefabricated stainless steel crowns for primary posterior teeth once every three years without prior authorization if:

(i) Decay involves three or more surfaces for a primary first molar;

(ii) Decay involves four or more surfaces for a primary second molar; or

(iii) The tooth had a pulpotomy.

(d) Prefabricated stainless steel crowns for permanent posterior teeth once every three years ((when)), for clients twenty years of age and younger, without prior ((authorized)) authorization.

(e) Prefabricated stainless steel crowns for clients of the division of developmental disabilities without prior authorization according to WAC ((388-535-1099)) 182-535-1099.

(f) Core buildup, including pins, only on permanent teeth, only for clients twenty years of age and younger, and only when prior authorized at the same time as the crown prior authorization.

(g) Cast post and core or prefabricated post and core, only on permanent teeth, only for clients twenty years of age and younger, and only when prior authorized at the same time as the crown prior authorization.

[11-14-075, recodified as 182-535-1084, filed 6/30/11, effective 7/1/11. Statutory Authority: RCW 74.08.090, 74.09.500, 74.09.520. 07-06-042, 388-535-1084, filed 3/1/07, effective 4/1/07.]


AMENDATORY SECTION(Amending WSR 11-14-075, filed 6/30/11, effective 7/1/11)

WAC 182-535-1086   Covered dental-related services ((for clients through age twenty))--Endodontic services.   ((The department covers medically necessary dental-related endodontic services, subject to the coverage limitations listed, for clients through age twenty as follows:)) Clients described in WAC 182-535-1060 are eligible to receive the dental-related endodontic services listed in this section, subject to coverage limitations, restrictions, and client-age requirements identified for a specific service.

(1) Pulp capping. The ((department)) agency considers pulp capping to be included in the payment for the restoration.

(2) Pulpotomy. The ((department)) agency covers:

(a) Therapeutic pulpotomy on primary posterior teeth only((; and)) for clients twenty years of age and younger.

(b) Pulpal debridement on permanent teeth only, excluding teeth one, sixteen, seventeen, and thirty-two. The ((department)) agency does not pay for pulpal debridement when performed with palliative treatment of dental pain or when performed on the same day as endodontic treatment.

(3) Endodontic treatment. The ((department)) agency:

(a) Covers endodontic treatment with resorbable material for primary maxillary incisor teeth D, E, F, and G, if the entire root is present at treatment.

(b) Covers endodontic treatment for permanent anterior, bicuspid, and molar teeth, excluding teeth one, sixteen, seventeen, and thirty-two for clients twenty years of age and younger.

(c) Considers the following included in endodontic treatment:

(i) Pulpectomy when part of root canal therapy;

(ii) All procedures necessary to complete treatment; and

(iii) All intra-operative and final evaluation radiographs for the endodontic procedure.

(d) Pays separately for the following services that are related to the endodontic treatment:

(i) Initial diagnostic evaluation;

(ii) Initial diagnostic radiographs; and

(iii) Post treatment evaluation radiographs if taken at least three months after treatment.

(e) ((Requires)) Covers endodontic retreatment for clients twenty years of age and younger when prior ((authorization for endodontic retreatment and)) authorized.

(f) The agency considers endodontic retreatment to include:

(i) The removal of post(s), pin(s), old root canal filling material, and all procedures necessary to prepare the canals;

(ii) Placement of new filling material; and

(iii) Retreatment for permanent anterior, bicuspid, and molar teeth, excluding teeth one, sixteen, seventeen, and thirty-two.

(((f))) (g) Pays separately for the following services that are related to the endodontic retreatment:

(i) Initial diagnostic evaluation;

(ii) Initial diagnostic radiographs; and

(iii) Post treatment evaluation radiographs if taken at least three months after treatment.

(((g))) (h) Does not pay for endodontic retreatment when provided by the original treating provider or clinic unless prior authorized by the ((department)) agency.

(((h))) (i) Covers apexification for apical closures for anterior permanent teeth only on a case-by-case basis and when prior authorized. Apexification is limited to the initial visit and three interim treatment visits and limited to clients twenty years of age and younger.

(((i))) (j) Covers apicoectomy and a retrograde fill for anterior teeth only for clients twenty years of age and younger.

[11-14-075, recodified as 182-535-1086, filed 6/30/11, effective 7/1/11. Statutory Authority: RCW 74.08.090, 74.09.500, 74.09.520. 07-06-042, 388-535-1086, filed 3/1/07, effective 4/1/07.]


AMENDATORY SECTION(Amending WSR 11-14-075, filed 6/30/11, effective 7/1/11)

WAC 182-535-1088   Covered dental-related services ((for clients through age twenty))--Periodontic services.   ((The department covers medically necessary periodontic services, subject to the coverage limitations listed, for clients through age twenty as follows:)) Clients described in WAC 182-535-1060 are eligible to receive the dental-related periodontic services listed in this section, subject to coverage limitations, restrictions, and client-age requirements identified for a specified service.

(1) Surgical periodontal services. The ((department)) agency covers the following surgical periodontal services, including all postoperative care:

(a) Gingivectomy/gingivoplasty only on a case-by-case basis and when prior authorized and only for clients twenty years of age and younger; and

(b) Gingivectomy/gingivoplasty for clients of the division of developmental disabilities according to WAC ((388-535-1099)) 182-535-1099.

(2) Nonsurgical periodontal services. The ((department)) agency:

(a) Covers periodontal scaling and root planing for clients from thirteen to eighteen years of age, once per quadrant, per client, in a two-year period, on a case-by-case basis, when prior authorized ((for clients ages thirteen through eighteen)), and only when:

(i) The client has radiographic evidence of periodontal disease;

(ii) The client's record includes supporting documentation for the medical necessity, including complete periodontal charting and a definitive diagnosis of periodontal disease;

(iii) The client's clinical condition meets current published periodontal guidelines; and

(iv) Performed at least two years from the date of completion of periodontal scaling and root planing or surgical periodontal treatment, or at least twelve calendar months from the completion of periodontal maintenance.

(b) Covers periodontal scaling and root planing once per quadrant, per client, in a two-year period for clients ((ages)) nineteen ((through twenty)) years of age and older. Criteria in (a)(i) through (iv) of this subsection must be met.

(c) Considers ultrasonic scaling, gross scaling, or gross debridement to be included in the procedure and not a substitution for periodontal scaling and root planing.

(d) Covers periodontal scaling and root planing only when the services are not performed on the same date of service as prophylaxis, periodontal maintenance, gingivectomy, or gingivoplasty.

(e) Covers periodontal scaling and root planing for clients of the division of developmental disabilities according to WAC ((388-535-1099)) 182-535-1099.

(3) Other periodontal services. The ((department)) agency:

(a) Covers periodontal maintenance for clients from thirteen to eighteen years of age once per client in a twelve-month period on a case-by-case basis, when prior authorized, ((for clients ages thirteen through eighteen,)) and only when:

(i) The client has radiographic evidence of periodontal disease;

(ii) The client's record includes supporting documentation for the medical necessity, including complete periodontal charting with location of the gingival margin and clinical attachment loss and a definitive diagnosis of periodontal disease;

(iii) The client's clinical condition meets current published periodontal guidelines; and

(iv) ((Performed at least)) The client has had periodontal scaling and root planing but not within twelve months ((from)) of the date of completion of periodontal scaling and root planing, or surgical periodontal treatment.

(b) Covers periodontal maintenance once per client in a twelve month period for clients ((ages)) nineteen ((through twenty)) years of age and older. Criteria in (a)(i) through (iv) of this subsection must be met.

(c) Covers periodontal maintenance only if performed ((on a different date of service as)) at least twelve calendar months after receiving prophylaxis, periodontal scaling and root planing, gingivectomy, or gingivoplasty.

(d) Covers periodontal maintenance for clients of the division of developmental disabilities according to WAC ((388-535-1099)) 182-535-1099.

[11-14-075, recodified as 182-535-1088, filed 6/30/11, effective 7/1/11. Statutory Authority: RCW 74.08.090, 74.09.500, 74.09.520. 07-06-042, 388-535-1088, filed 3/1/07, effective 4/1/07.]


AMENDATORY SECTION(Amending WSR 11-14-075, filed 6/30/11, effective 7/1/11)

WAC 182-535-1090   Covered dental-related services ((for clients through age twenty))--Prosthodontics (removable).   ((The department covers medically necessary prosthodontics (removable) services, subject to the coverage limitations listed, for clients through age twenty as follows:)) Clients described in WAC 182-535-1060 are eligible to receive the prosthodontics (removable) and related services, subject to the coverage limitations, restrictions, and client-age requirements identified for a specific service.

(1) Prosthodontics. The ((department)) agency:

(a) Requires prior authorization for all removable prosthodontic and prosthodontic-related procedures((, except as stated in (c)(ii)(B) of this subsection)). Prior authorization requests must meet the criteria in WAC ((388-535-1220)) 182-535-1220. In addition, the ((department)) agency requires the dental provider to submit:

(i) Appropriate and diagnostic radiographs of all remaining teeth.

(ii) A dental record which identifies:

(A) All missing teeth for both arches;

(B) Teeth that are to be extracted; and

(C) Dental and periodontal services completed on all remaining teeth.

(((iii) A prescription written by a dentist when a denturist's prior authorization request is for an immediate denture or a cast metal partial denture.))

(b) Covers complete dentures, as follows:

(i) A complete denture, including an ((immediate denture or)) overdenture, is covered when prior authorized.

(ii) An immediate denture for clients twenty years of age and younger when prior authorized.

(iii) Three-month post-delivery care (e.g., adjustments, soft relines, and repairs) from the seat (placement) date of the complete denture, is considered part of the complete denture procedure and is not paid separately.

(((iii) Replacement)) (iv) Reline of an immediate denture with a complete denture is covered for clients twenty years of age and younger, if the ((complete denture)) reline is prior authorized at least six months after the seat date of the immediate denture.

(((iv))) (v) Replacement of an immediate denture with a complete denture is covered, if the complete denture is prior authorized at least six months after the seat date of the immediate denture.

(vi) Replacement of a complete denture or overdenture is covered only if prior authorized, and only if the replacement occurs at least five years after the seat date of the complete denture or overdenture being replaced. The replacement denture must be prior authorized.

(vii) Complete dentures for clients twenty-one years of age and older are limited to:

(A) One initial maxillary complete denture and one initial mandibular complete denture per client, per the client's lifetime; and

(B) One replacement maxillary complete denture and one replacement mandibular complete denture per client, per client's lifetime.

(c) Covers partial dentures, as follows:

(i) A partial denture, including a resin ((or flexible base)) partial denture, is covered for anterior and posterior teeth when the partial denture meets the following ((department)) agency coverage criteria.

(A) The remaining teeth in the arch must have a reasonable periodontal diagnosis and prognosis;

(B) The client has established caries control;

(C) One or more anterior teeth are missing or four or more posterior teeth are missing (excluding teeth one, two, fifteen, sixteen, seventeen, eighteen, thirty-one, and thirty-two);

(D) There is a minimum of four stable teeth remaining per arch; and

(E) There is a three-year prognosis for retention of the remaining teeth.

(ii) Prior authorization ((of)) is required for partial dentures((:

(A) Is required for clients ages nine and younger; and

(B) Not required for clients ages ten through twenty. Documentation supporting the medical necessity for the service must be included in the client's file)).

(iii) Three-month post-delivery care (e.g., adjustments, soft relines, and repairs) from the seat date of the partial denture, is considered part of the partial denture procedure and is not paid separately.

(iv) Replacement of a ((resin or flexible base)) resin-based denture with any prosthetic is covered only if prior authorized at least three years after the seat date of the resin or flexible base partial denture being replaced. The replacement denture must be prior authorized and meet ((department)) agency coverage criteria in (c)(i) of this subsection.

(d) Covers cast-metal framework partial dentures((, as follows:)).

(i) Cast-metal framework with resin-based partial dentures, including any conventional clasps, rests, and teeth, are covered for clients ((ages)) from eighteen ((through)) to twenty years of age:

(A) Only once in a five-year period((,));

(B) On a case-by-case basis((,));

(C) When prior authorized; and ((department))

(D) When agency coverage criteria listed in subsection (d)(v) of this subsection are met.

(ii) Cast-metal framework partial dentures are not covered for:

(A) Clients ((ages)) seventeen years of age and younger ((are not covered)); or

(B) Clients twenty-one years of age and older.

(iii) Three-month post-delivery care (e.g., adjustments, soft relines, and repairs) from the seat date of the cast metal partial denture is considered part of the partial denture procedure and is not paid separately.

(iv) Replacement of a cast metal framework partial denture, with any prosthetic, is covered on a case-by-case basis and only if placed at least five years after the seat date of the partial denture being replaced. The replacement denture must be ((prior authorized)) a covered prosthetic and meet ((department)) agency coverage criteria listed in (((d)(v) of)) this ((subsection)) chapter.

(v) ((Department)) Agency authorization and payment for cast metal framework partial dentures is based on the following criteria:

(A) The remaining teeth in the arch must have a stable periodontal diagnosis and prognosis;

(B) The client has established caries control;

(C) All restorative and periodontal procedures must be completed before the request for prior authorization is submitted;

(D) There are fewer than eight posterior teeth in occlusion;

(E) There is a minimum of four stable teeth remaining per arch; and

(F) There is a five-year prognosis for the retention of the remaining teeth.

(vi) The ((department)) agency may consider resin partial dentures as an alternative if the ((department)) agency determines the criteria for cast metal framework partial dentures listed in (d)(v) of this subsection are not met.

(e) Does not cover replacement of a cast-metal framework partial denture, with any type of denture, within five years of the initial seat date of the partial denture.

(f) Requires a provider to bill for removable prosthetic procedures only after the seating of the prosthesis, not at the impression date. Refer to subsection (2)(e) and (f) of this section for what the ((department)) agency may pay if the removable prosthesis is not delivered and inserted.

(((f))) (g) Requires a provider to submit the following with a prior authorization request for removable prosthetics for a client residing in an alternate living facility (ALF) as defined in WAC 388-513-1301 or in a nursing facility:

(i) The client's medical diagnosis or prognosis;

(ii) The attending physician's request for prosthetic services;

(iii) The attending dentist's or denturist's statement documenting medical necessity;

(iv) A written and signed consent for treatment from the client's legal guardian when a guardian has been appointed; and

(v) A completed copy of the denture/partial appliance request for skilled nursing facility client form (DSHS 13-788) available from the ((department's)) agency's published billing instructions.

(((g))) (h) Limits removable partial dentures to resin-based partial dentures for all clients residing in one of the facilities listed in (f) of this subsection. ((The department may consider cast metal partial dentures if the criteria in subsection (1)(d) are met.

(h))) (i) Requires a provider to deliver services and procedures that are of acceptable quality to the ((department)) agency. The ((department)) agency may recoup payment for services that are determined to be below the standard of care or of an unacceptable product quality.

(2) Other services for removable prosthodontics. The ((department)) agency covers:

(a) Adjustments to complete and partial dentures three months after the date of delivery.

(b) Repairs to complete and partial dentures, once in a twelve-month period. The cost of repairs cannot exceed the cost of the replacement denture or partial denture. The ((department)) agency covers additional repairs on a case-by-case basis and when prior authorized.

(c) A laboratory reline or rebase to a complete or ((cast-metal)) partial denture, once in a three-year period when performed at least six months after the seating date. An additional reline or rebase may be covered for complete or ((cast-metal)) partial dentures on a case-by-case basis when prior authorized.

(d) Up to two tissue conditionings, only for clients twenty years of age and younger, and only when performed within three months after the seating date.

(e) Laboratory fees, subject to the following:

(i) The ((department)) agency does not pay separately for laboratory or professional fees for complete and partial dentures; and

(ii) The ((department)) agency may pay part of billed laboratory fees when the provider obtains prior authorization, and the client:

(A) Is not eligible at the time of delivery of the prosthesis;

(B) Moves from the state;

(C) Cannot be located;

(D) Does not participate in completing the complete, immediate, or partial dentures; or

(E) Dies.

(f) A provider must submit copies of laboratory prescriptions and receipts or invoices for each claim when billing for laboratory fees.

[11-14-075, recodified as 182-535-1090, filed 6/30/11, effective 7/1/11. Statutory Authority: RCW 74.08.090, 74.09.500, 74.09.520. 07-06-042, 388-535-1090, filed 3/1/07, effective 4/1/07.]


AMENDATORY SECTION(Amending WSR 11-14-075, filed 6/30/11, effective 7/1/11)

WAC 182-535-1092   Covered dental-related services ((for clients through age twenty))--Maxillofacial prosthetic services.   ((The department covers medically necessary maxillofacial prosthetic services, subject to the coverage limitations listed, for clients through age twenty as follows:)) Clients described in WAC 182-535-1060 are eligible to receive the maxillofacial prosthetic services listed in this section, subject to the following:

(1) Maxillofacial prosthetics are covered only for clients twenty years of age and younger on a case-by-case basis and when prior authorized; and

(2) The ((department)) agency must preapprove a provider qualified to furnish maxillofacial prosthetics.

[11-14-075, recodified as 182-535-1092, filed 6/30/11, effective 7/1/11. Statutory Authority: RCW 74.08.090, 74.09.500, 74.09.520. 07-06-042, 388-535-1092, filed 3/1/07, effective 4/1/07.]


AMENDATORY SECTION(Amending WSR 11-14-075, filed 6/30/11, effective 7/1/11)

WAC 182-535-1094   Covered dental-related services ((for clients through age twenty))--Oral and maxillofacial surgery services.   ((The department covers medically necessary oral and maxillofacial surgery services,)) Clients described in WAC 182-535-1060 are eligible to receive the oral and maxillofacial surgery services listed in this section, subject to the coverage limitations ((listed, for clients through age twenty as follows:)), restrictions, and client-age requirements identified for a specific service.

(1) Oral and maxillofacial surgery services. The ((department)) agency:

(a) Requires enrolled providers who do not meet the conditions in WAC ((388-535-1070)) 182-535-1070(3) to bill claims for services that are listed in this subsection using only the current dental terminology (CDT) codes.

(b) Requires enrolled providers (oral and maxillofacial surgeons) who meet the conditions in WAC ((388-535-1070)) 182-535-1070(3) to bill claims using current procedural terminology (CPT) codes unless the procedure is specifically listed in the ((department's)) agency's current published billing instructions as a CDT covered code (e.g., extractions).

(c) Covers nonemergency oral surgery performed in a hospital or ambulatory surgery center only for:

(i) Clients ((ages)) eight years of age and younger;

(ii) Clients ((ages)) from nine ((through)) to twenty years of age only on a case-by-case basis and when the site-of-service is prior authorized by the agency; and

(iii) Clients any age of the division of developmental disabilities ((according to WAC 388-535-1099)).

(d) Requires the client's dental record to include supporting documentation for each type of extraction or any other surgical procedure billed to the ((department)) agency. The documentation must include:

(i) Appropriate consent form signed by the client or the client's legal representative;

(ii) Appropriate radiographs;

(iii) Medical justification with diagnosis;

(iv) Client's blood pressure, when appropriate;

(v) A surgical narrative and complete description of each service performed beyond surgical extraction or beyond code definition;

(vi) A copy of the post-operative instructions; and

(vii) A copy of all pre- and post-operative prescriptions.

(e) Covers routine and surgical extractions.

(f) Requires prior authorization for complicated surgical extractions.

(g) Covers tooth reimplantation/stabilization of accidentally evulsed or displaced teeth for clients twenty years of age and younger.

(h) Covers surgical extraction of unerupted teeth for clients twenty years of age and younger.

(i) Covers debridement of a granuloma or cyst that is five millimeters or greater in diameter. The ((department)) agency includes debridement of a granuloma or cyst that is less than five millimeters as part of the global fee for the extraction.

(((g))) (j) Covers ((biopsy, as follows)) the following without prior authorization:

(i) Biopsy of soft oral tissue ((or));

(ii) Brush biopsy ((do not require prior authorization; and

(ii))) for clients twenty years of age and younger.

(k) Requires providers to keep all biopsy reports or findings ((must be kept)) in the client's dental record.

(((h))) (l) Covers alveoloplasty for clients twenty years of age and younger only on a case-by-case basis and when prior authorized. The ((department)) agency covers alveoplasty only when not performed in conjunction with extractions.

(((i))) (m) Covers surgical excision of soft tissue lesions only on a case-by-case basis and when prior authorized.

(((j))) (n) Covers only the following excisions of bone tissue in conjunction with placement of ((immediate,)) complete((,)) or partial dentures for clients twenty years of age and younger when prior authorized:

(i) Removal of lateral exostosis;

(ii) Removal of torus palatinus or torus mandibularis; and

(iii) Surgical reduction of soft tissue ((or)) osseous tuberosity.

(2) Surgical incisions. The ((department)) agency covers the following surgical incision-related services:

(a) Uncomplicated intraoral and extraoral soft tissue incision and drainage of abscess. The ((department)) agency does not cover this service when combined with an extraction or root canal treatment. Documentation supporting medical necessity must be in the client's record.

(b) Removal of foreign body from mucosa, skin, or subcutaneous alveolar tissue for clients twenty years of age and younger when prior authorized. Documentation supporting the medical necessity for the service must be in the client's record.

(c) Frenuloplasty/frenulectomy for clients ((through age)) six years of age and younger without prior authorization. ((The department covers))

(d) Frenuloplasty/frenulectomy for clients ((ages)) from seven ((through)) to twelve years of age only on a case-by-case and when prior authorized. Documentation supporting the medical necessity for the service must be in the client's record.

(3) Occlusal orthotic devices. (Refer to WAC ((388-535-1098 (5))) 182-535-1098 (4)(c) for occlusal guard coverage and limitations on coverage.) The ((department)) agency covers:

(a) Occlusal orthotic devices for clients ((ages)) from twelve ((through)) to twenty years of age only on a case-by-case basis and when prior authorized.

(b) An occlusal orthotic device only as a laboratory processed full arch appliance.

[11-14-075, recodified as 182-535-1094, filed 6/30/11, effective 7/1/11. Statutory Authority: RCW 74.08.090, 74.09.500, 74.09.520. 07-06-042, 388-535-1094, filed 3/1/07, effective 4/1/07.]


AMENDATORY SECTION(Amending WSR 11-14-075, filed 6/30/11, effective 7/1/11)

WAC 182-535-1096   Covered dental-related services ((for clients through age twenty))--Orthodontic services.   (1) The ((department)) agency covers orthodontic services, subject to the coverage limitations listed, for clients ((through age)) twenty years of age and younger, according to chapter ((388-535A)) 182-535A WAC.

(2) The agency does not cover orthodontic services for clients twenty-one years of age and older.

[11-14-075, recodified as 182-535-1096, filed 6/30/11, effective 7/1/11. Statutory Authority: RCW 74.08.090, 74.09.500, 74.09.520. 07-06-042, 388-535-1096, filed 3/1/07, effective 4/1/07.]


AMENDATORY SECTION(Amending WSR 11-14-075, filed 6/30/11, effective 7/1/11)

WAC 182-535-1098   Covered dental-related services ((for clients through age twenty))--Adjunctive general services.   ((The department covers medically necessary dental-related adjunctive general services, subject to the coverage limitations listed, for clients through age twenty as follows:)) Clients described in WAC 182-535-1060 are eligible to receive the adjunctive general services listed in this section, subject to coverage limitations, restrictions, and client-age requirements identified for a specific service.

(1) Adjunctive general services. The ((department)) agency:

(a) Covers palliative (emergency) treatment, not to include pupal debridement (see WAC ((388-535-1086)) 182-535-1086 (2)(b)), for treatment of dental pain, for clients twenty years of age and younger, limited to once per day, per client, as follows:

(i) The treatment must occur during limited evaluation appointments;

(ii) A comprehensive description of the diagnosis and services provided must be documented in the client's record; and

(iii) Appropriate radiographs must be in the client's record supporting the medical necessity of the treatment.

(b) Covers local anesthesia and regional blocks as part of the global fee for any procedure being provided to clients.

(c) Covers office-based oral or parenteral conscious sedation, deep sedation, or general anesthesia, as follows:

(i) The provider's current anesthesia permit must be on file with the ((department)) agency.

(ii) For clients ((of the division of developmental disabilities, the services must be performed according to WAC 388-535-1099.

(iii) For clients ages)) eight years of age and younger, and for clients any age of the division of developmental disabilities, documentation supporting the medical necessity of the anesthesia service must be in the client's record.

(((iv))) (iii) For clients ((ages)) from nine ((through)) to twenty years of age, deep sedation or general anesthesia services are covered on a case-by-case basis and when prior authorized, except for oral surgery services. Oral surgery services listed in WAC ((388-535-1094)) 182-535-1094 do not require prior authorization.

(((v))) (iv) Prior authorization is not required for oral or parenteral conscious sedation for any dental service for clients twenty years of age and younger, and for clients any age of the division of developmental disabilities. Documentation supporting the medical necessity of the service must be in the client's record.

(((vi))) (v) For clients ((ages)) from nine ((through eighteen)) to twenty years of age who have a diagnosis of oral facial cleft, the ((department)) agency does not require prior authorization for deep sedation or general anesthesia services when the dental procedure is directly related to the oral facial cleft treatment.

(((vii) For clients through age twenty, the)) (vi) A provider must bill anesthesia services using the CDT codes listed in the ((department's)) agency's current published billing instructions.

(d) Covers inhalation of nitrous oxide ((for clients through age twenty)), once per day.

(e) Requires providers of oral or parenteral conscious sedation, deep sedation, or general anesthesia to meet:

(i) The prevailing standard of care;

(ii) The provider's professional organizational guidelines;

(iii) The requirements in chapter 246-817 WAC; and

(iv) Relevant department of health (DOH) medical, dental, or nursing anesthesia regulations.

(f) Pays for dental anesthesia services according to WAC ((388-535-1350)) 182-535-1350.

(g) Covers professional consultation/diagnostic services as follows:

(i) A dentist or a physician other than the practitioner providing treatment must provide the services; and

(ii) A client must be referred by the ((department)) agency for the services to be covered.

(2) ((Nonemergency dental services. The department covers nonemergency dental services performed in a hospital or ambulatory surgical center only for:

(a) Clients ages eight and younger.

(b) Clients ages nine through twenty only on a case-by-case basis and when prior authorized.

(c) Clients of the division of developmental disabilities according to WAC 388-535-1099.

(3))) Professional visits. The ((department)) agency covers:

(a) Up to two house/extended care facility calls (visits) per facility, per provider. The ((department)) agency limits payment to two facilities per day, per provider.

(b) One hospital call (visit), including emergency care, per day, per provider, per client, and not in combination with a surgical code unless the decision for surgery is a result of the visit.

(c) Emergency office visits after regularly scheduled hours. The ((department)) agency limits payment to one emergency visit per day, per client, per provider.

(((4))) (3) Drugs and/or medicaments (pharmaceuticals). The ((department)) agency covers drugs and/or medicaments only when used with parenteral conscious sedation, deep sedation, or general anesthesia for clients twenty years of age and younger. The ((department's)) agency's dental program does not pay for oral sedation medications.

(((5))) (4) Miscellaneous services. The ((department)) agency covers:

(a) Behavior management when the assistance of one additional dental staff other than the dentist is required((,)) for the following clients and documentation supporting the need for the behavior management must be in the client's record:

(i) Clients ((ages)) eight years of age and younger;

(ii) Clients ((ages)) from nine ((through)) to twenty years of age, only on a case-by-case basis and when prior authorized;

(iii) Clients any age of the division of developmental disabilities ((according to WAC 388-535-1099)); and

(iv) Clients who reside in an alternate living facility (ALF) as defined in WAC 388-513-1301 or in a nursing facility.

(b) Treatment of post-surgical complications (e.g., dry socket). Documentation supporting the medical necessity of the service must be in the client's record.

(c) Occlusal guards when medically necessary and prior authorized. (Refer to WAC ((388-535-1094)) 182-535-1094(3) for occlusal orthotic device coverage and coverage limitations.) The ((department)) agency covers:

(i) An occlusal guard only for clients ((ages)) from twelve ((through)) to twenty years of age when the client has permanent dentition; and

(ii) An occlusal guard only as a laboratory processed full arch appliance.

[11-14-075, recodified as 182-535-1098, filed 6/30/11, effective 7/1/11. Statutory Authority: RCW 74.08.090, 74.09.500, 74.09.520. 07-06-042, 388-535-1098, filed 3/1/07, effective 4/1/07.]


AMENDATORY SECTION(Amending WSR 11-14-075, filed 6/30/11, effective 7/1/11)

WAC 182-535-1099   Covered dental-related services for clients of the division of developmental disabilities.   Subject to coverage limitations, restrictions, and client-age requirements identified for a specific service, the ((department)) agency pays for the dental-related services listed under the categories of services ((listed)) in this section ((for)) that are provided to clients of the division of developmental disabilities((, subject to the coverage limitations listed)). Except for WAC 182-535-1065, this chapter ((388-535 WAC)) also applies to clients of the division of developmental disabilities, regardless of age, unless otherwise stated in this section.

(1) Preventive services.

(a) Dental prophylaxis. The ((department)) agency covers dental prophylaxis or periodontal maintenance up to three times in a twelve-month period (see subsection (3) of this section for limitations on periodontal scaling and root planing).

(b) Topical fluoride treatment. The ((department)) agency covers topical fluoride varnish, rinse, foam or gel, up to three times within a twelve-month period.

(c) Sealants. The ((department)) agency covers sealants:

(i) Only when used on the occlusal surfaces of:

(A) Primary teeth A, B, I, J, K, L, S, and T; or

(B) Permanent teeth two, three, four, five, twelve, thirteen, fourteen, fifteen, eighteen, nineteen, twenty, twenty-one, twenty-eight, twenty-nine, thirty, and thirty-one.

(ii) Once per tooth in a two-year period.

(2) Crowns. The ((department)) agency covers stainless steel crowns every two years for the same tooth and only for primary molars and permanent premolars and molars, as follows:

(a) For clients ages twenty and younger, the ((department)) agency does not require prior authorization for stainless steel crowns. Documentation supporting the medical necessity of the service must be in the client's record.

(b) For clients ((ages)) twenty-one years of age and older, the ((department)) agency requires prior authorization for stainless steel crowns when the tooth has had a pulpotomy and only for:

(i) Primary first molars when the decay involves three or more surfaces; and

(ii) Second molars when the decay involves four or more surfaces.

(3) Periodontic services.

(a) Surgical periodontal services. The ((department)) agency covers:

(i) Gingivectomy/gingivoplasty once every three years. Documentation supporting the medical necessity of the service must be in the client's record (e.g., drug induced gingival hyperplasia).

(ii) Gingivectomy/gingivoplasty with periodontal scaling and root planing or periodontal maintenance when the services are performed:

(A) In a hospital or ambulatory surgical center; or

(B) For clients under conscious sedation, deep sedation, or general anesthesia.

(b) Nonsurgical periodontal services. The ((department)) agency covers:

(i) Periodontal scaling and root planing, up to two times per quadrant in a twelve-month period.

(ii) Periodontal scaling (four quadrants) substitutes for an eligible periodontal maintenance or oral prophylaxis, twice in a twelve-month period.

(4) Adjunctive general services. (((a) Adjunctive general services.)) The ((department)) agency covers:

(((i))) (a) Oral parenteral conscious sedation, deep sedation, or general anesthesia for any dental services performed in a dental office or clinic. Documentation supporting the medical necessity must be in the client's record.

(((ii))) (b) Sedations services according to WAC ((388-535-1098)) 182-535-1098 (1)(c) and (e).

(((b))) (5) Nonemergency dental services. The ((department)) agency covers nonemergency dental services performed in a hospital or an ambulatory surgical center for services listed as covered in WAC ((388-535-1082, 388-535-1084, 388-535-1086, 388-535-1088, and 388-535-1094)) 182-535-1082, 182-535-1084, 182-535-1086, 182-535-1088, and 182-535-1094. Documentation supporting the medical necessity of the service must be included in the client's record.

(((5))) (6) Miscellaneous services--Behavior management. The ((department)) agency covers behavior management provided in dental offices or dental clinics ((for clients of any age)). Documentation supporting the medical necessity of the service must be included in the client's record.

[11-14-075, recodified as 182-535-1099, filed 6/30/11, effective 7/1/11. Statutory Authority: RCW 74.08.090, 74.09.500, 74.09.520. 07-06-042, 388-535-1099, filed 3/1/07, effective 4/1/07.]


AMENDATORY SECTION(Amending WSR 11-14-075, filed 6/30/11, effective 7/1/11)

WAC 182-535-1100   Dental-related services not covered ((for clients through age twenty)).   (1) The ((department)) agency does not cover the following ((for clients through age twenty)):

(a) The dental-related services described in subsection (2) of this section unless the services are covered under the early periodic screening, diagnosis and treatment (EPSDT) program. See WAC ((388-534-0100)) 182-534-0100 for information about the EPSDT program.

(b) Any service specifically excluded by statute.

(c) More costly services when less costly, equally effective services as determined by the ((department)) agency are available.

(d) Services, procedures, treatment, devices, drugs, or application of associated services:

(i) ((Which)) That the ((department)) agency or the Centers for Medicare and Medicaid Services (CMS) considers investigative or experimental on the date the services were provided.

(ii) That are not listed as covered in one or both of the following:

(A) Washington Administrative Code (WAC).

(B) The ((department's)) agency's current published documents.

(2) The ((department)) agency does not cover dental-related services listed under the following categories of service ((for clients through age twenty)) (see subsection (1)(a) of this section for services provided under the EPSDT program):

(a) Diagnostic services. The ((department)) agency does not cover:

(i) Detailed and extensive oral evaluations or reevaluations.

(ii) Extraoral radiographs.

(((ii) Comprehensive periodontal evaluations.)) (iii) Posterior-anterior or lateral skull and facial bone survey films.

(iv) Any temporomandibular joint films.

(v) Tomographic surveys.

(vi) Cephalometric films, for clients twenty-one years of age and older.

(vii) Oral/facial photographic images, for clients twenty-one years of age and older.

(viii) Comprehensive periodontal evaluations.

(ix) Occlusal intraoral radiographs, for clients twenty-one years of age and older.

(x) Viral cultures, genetic testing, caries susceptibility tests, or adjunctive prediagnostic tests.

(xi) Pulp vitality tests, for clients twenty-one years of age and older.

(xii) Diagnostic casts, for clients twenty-one years of age and older.

(b) Preventive services. The ((department)) agency does not cover:

(i) Nutritional counseling for control of dental disease.

(ii) Tobacco counseling for the control and prevention of oral disease.

(iii) Removable space maintainers of any type.

(iv) Oral hygiene instructions for clients nine years of age and older. This is included as part of the global fee for oral prophylaxis.

(v) Sealants placed on a tooth with the same-day occlusal restoration, preexisting occlusal restoration, or a tooth with occlusal decay.

(((v))) (vi) Sealants, for clients twenty years of age and older. For clients of the division of developmental disabilities, see WAC 182-535-1099.

(vii) Space maintainers, for clients ((ages)) nineteen ((through twenty)) years of age and older.

(viii) Recementation of space maintainers, for clients twenty-one years of age and older.

(ix) Fluoride trays of any type, for clients twenty-one years of age and older.

(c) Restorative services. The ((department)) agency does not cover:

(i) Restorations for wear on any surface of any tooth without evidence of decay through the dentoenamel junction (DEJ) or on the root surface.

(ii) Gold foil restorations.

(((ii))) (iii) Metallic, resin-based composite, or porcelain/ceramic inlay/onlay restorations.

(((iii))) (iv) Prefabricated resin crowns, for clients twenty-one years of age and older.

(v) Preventive restorations.

(vi) Crowns for cosmetic purposes (e.g., peg laterals and tetracycline staining).

(((iv))) (vii) Permanent indirect crowns for ((third molars one, sixteen, seventeen, and thirty-two)) molar teeth.

(((v))) (viii) Temporary or provisional crowns (including ion crowns).

(((vi))) (ix) Labial veneer resin or porcelain laminate restorations.

(((vii))) (x) Recementation of any crown, inlay/onlay, or any other type of indirect restoration, for clients twenty-one years of age and older.

(xi) Sedative fillings.

(xii) Any type of core buildup, cast post and core, or prefabricated post and core, for clients twenty-one years of age and older.

(xiii) Any type of coping.

(((viii))) (xiv) Crown repairs.

(((ix))) (xv) Polishing or recontouring restorations or overhang removal for any type of restoration.

(d) Endodontic services. The ((department)) agency does not cover:

(i) The following endodontic services for clients twenty-one years of age and older:

(A) Endodontic therapy on permanent bicuspids;

(B) Any apexification/recalcification procedures; or

(C) Any apicoectomy/periradicular service.

(ii) Apexification/recalcification for root resorption of permanent anterior teeth.

(iii) The following endodontic services:

(A) Indirect or direct pulp caps.

(B) Any endodontic therapy on primary teeth, except as described in WAC ((388-535-1086)) 182-535-1086 (3)(a).

(((ii) Apexification/recalcification for root resorption of permanent anterior teeth.

(iii))) (C) Endodontic therapy on molar teeth.

(D) Any apexification/recalcification procedures for bicuspid or molar teeth.

(((iv))) (E) Any apicoectomy/periradicular services for bicuspid teeth or molar teeth.

(((v))) (F) Any surgical endodontic procedures including, but not limited to, retrograde fillings (except for anterior teeth), root amputation, reimplantation, and hemisections.

(e) Periodontic services. The ((department)) agency does not cover:

(i) Surgical periodontal services including, but not limited to:

(A) Gingival flap procedures.

(B) Clinical crown lengthening.

(C) Osseous surgery.

(D) Bone or soft tissue grafts.

(E) Biological material to aid in soft and osseous tissue regeneration.

(F) Guided tissue regeneration.

(G) Pedicle, free soft tissue, apical positioning, subepithelial connective tissue, soft tissue allograft, combined connective tissue and double pedicle, or any other soft tissue or osseous grafts.

(H) Distal or proximal wedge procedures.

(ii) Nonsurgical periodontal services including, but not limited to:

(A) Intracoronal or extracoronal provisional splinting.

(B) Full mouth or quadrant debridement.

(C) Localized delivery of chemotherapeutic agents.

(D) Any other type of nonsurgical periodontal service.

(f) Removable prosthodontics. The ((department)) agency does not cover:

(i) Removable unilateral partial dentures.

(ii) Adjustments to any removable prosthesis.

(iii) Any interim complete or partial dentures.

(((iii))) (iv) Flexible base partial dentures.

(v) Any type of permanent soft reline (e.g., molloplast).

(vi) Precision attachments.

(((iv))) (vii) Replacement of replaceable parts for semi-precision or precision attachments.

(g) Implant services. The ((department)) agency does not cover:

(i) Any type of implant procedures, including, but not limited to, any tooth implant abutment (e.g., periosteal implants, eposteal implants, and transosteal implants), abutments or implant supported crowns, abutment supported retainers, and implant supported retainers.

(ii) Any maintenance or repairs to procedures listed in (g)(i) of this subsection.

(iii) The removal of any implant as described in (g)(i) of this subsection.

(h) Fixed prosthodontics. The ((department)) agency does not cover any type of:

(i) ((Any type of)) Fixed partial denture pontic ((or)).

(ii) Fixed partial denture retainer.

(((ii) Any type of)) (iii) Precision attachment, stress breaker, connector bar, coping, cast post, or any other type of fixed attachment or prosthesis.

(((i))) (iv) Occlusal orthotic splint or device, bruxing or grinding splint or device, temporomandibular joint splint or device, or sleep apnea splint or device.

(v) Orthodontic service or appliance, for clients twenty-one years of age and older.

(i) Oral maxillofacial prosthetic services. The agency does not cover any type of oral or facial prosthesis other than those listed in WAC 182-535-1092.

(j) Oral and maxillofacial surgery. The ((department)) agency does not cover:

(i) Any oral surgery service not listed in WAC ((388-535-1094)) 182-535-1094.

(ii) Any oral surgery service that is not listed in the ((department's)) agency's list of covered current procedural terminology (CPT) codes published in the ((department's)) agency's current rules or billing instructions.

(((j))) (iii) Vestibuloplasty.

(iv) Frenuloplasty/frenulectomy, for clients twenty-one years of age and older.

(k) Adjunctive general services. The ((department)) agency does not cover:

(i) Anesthesia, including, but not limited to:

(A) Local anesthesia as a separate procedure.

(B) Regional block anesthesia as a separate procedure.

(C) Trigeminal division block anesthesia as a separate procedure.

(D) Medication for oral sedation, or therapeutic intramuscular (IM) drug injections, including antibiotic and injection of sedative.

(E) Application of any type of desensitizing medicament or resin.

(ii) Other general services including, but not limited to:

(A) Fabrication of an athletic mouthguard.

(B) Occlusal guards for clients twenty-one years of age and older.

(C) Nightguards.

(D) Occlusion analysis.

(((C))) (E) Occlusal adjustment, tooth or restoration adjustment or smoothing, or odontoplasties.

(((D))) (F) Enamel microabrasion.

(((E))) (G) Dental supplies such as toothbrushes, toothpaste, floss, and other take home items.

(((F))) (H) Dentist's or dental hygienist's time writing or calling in prescriptions.

(((G))) (I) Dentist's or dental hygienist's time consulting with clients on the phone.

(((H))) (J) Educational supplies.

(((I))) (K) Nonmedical equipment or supplies.

(((J))) (L) Personal comfort items or services.

(((K))) (M) Provider mileage or travel costs.

(((L))) (N) Fees for no-show, ((cancelled)) canceled, or late arrival appointments.

(((M))) (O) Service charges of any type, including fees to create or copy charts.

(((N))) (P) Office supplies used in conjunction with an office visit.

(((O))) (Q) Teeth whitening services or bleaching, or materials used in whitening or bleaching.

[11-14-075, recodified as 182-535-1100, filed 6/30/11, effective 7/1/11. Statutory Authority: RCW 74.08.090, 74.09.500, 74.09.520. 07-06-042, 388-535-1100, filed 3/1/07, effective 4/1/07. Statutory Authority: RCW 74.04.050, 74.04.057, 74.08.090, 74.09.530, 2003 1st sp.s. c 25, P.L. 104-191. 03-19-078, 388-535-1100, filed 9/12/03, effective 10/13/03. Statutory Authority: RCW 74.08.090, 74.09.035, 74.09.500, 74.09.520, 42 U.S.C. 1396d(a), 42 C.F.R. 440.100 and 440.225. 02-13-074, 388-535-1100, filed 6/14/02, effective 7/15/02. Statutory Authority: RCW 74.08.090, 74.09.035, 74.09.520 and 74.09.700, 42 USC 1396d(a), CFR 440.100 and 440.225. 99-07-023, 388-535-1100, filed 3/10/99, effective 4/10/99. Statutory Authority: Initiative 607, 1995 c 18 2nd sp.s. and 74.08.090. 96-01-006 (Order 3931), 388-535-1100, filed 12/6/95, effective 1/6/96.]


AMENDATORY SECTION(Amending WSR 11-14-075, filed 6/30/11, effective 7/1/11)

WAC 182-535-1220   Obtaining prior authorization for dental-related services ((for clients through age twenty)).   (1) The ((department)) agency uses the determination process for payment described in WAC ((388-501-0165)) 182-501-0165 for covered dental-related services ((for clients through age twenty)) that require prior authorization.

(2) The ((department)) agency requires a dental provider who is requesting prior authorization to submit sufficient objective clinical information to establish medical necessity. The request must be submitted in writing on ((an American Dental Association (ADA) claim form, which may be obtained by writing to the American Dental Association, 211 East Chicago Avenue, Chicago, Illinois 60611)) DSHS form 13-835, available on the agency's web site.

(3) The ((department)) agency may request additional information as follows:

(a) Additional radiographs (X rays) (refer to WAC ((388-535-1080)) 182-535-1080(2))((.));

(b) Study models;

(c) Photographs; and

(d) Any other information as determined by the ((department)) agency.

(4) The ((department)) agency may require second opinions and/or consultations before authorizing any procedure.

(5) When the ((department)) agency authorizes a dental-related service for a client, that authorization indicates only that the specific service is medically necessary; it is not a guarantee of payment. The authorization is valid for six months and only if the client is eligible for covered services on the date of service.

(6) The ((department)) agency denies a request for a dental-related service when the requested service:

(a) Is covered by another ((department)) agency program;

(b) Is covered by an agency or other entity outside the ((department)) agency; or

(c) Fails to meet the program criteria, limitations, or restrictions in this chapter ((388-535 WAC)).

[11-14-075, recodified as 182-535-1220, filed 6/30/11, effective 7/1/11. Statutory Authority: RCW 74.08.090, 74.09.500, 74.09.520. 07-06-042, 388-535-1220, filed 3/1/07, effective 4/1/07. Statutory Authority: RCW 74.04.050, 74.04.057, 74.08.090, 74.09.530, 2003 1st sp.s. c 25, P.L. 104-191. 03-19-078, 388-535-1220, filed 9/12/03, effective 10/13/03. Statutory Authority: RCW 74.08.090, 74.09.035, 74.09.500, 74.09.520, 42 U.S.C. 1396d(a), 42 C.F.R. 440.100 and 440.225. 02-13-074, 388-535-1220, filed 6/14/02, effective 7/15/02. Statutory Authority: RCW 74.08.090, 74.09.035, 74.09.520 and 74.09.700, 42 USC 1396d(a), CFR 440.100 and 440.225. 99-07-023, 388-535-1220, filed 3/10/99, effective 4/10/99.]


AMENDATORY SECTION(Amending WSR 11-14-075, filed 6/30/11, effective 7/1/11)

WAC 182-535-1350   Payment methodology for dental-related services.   The ((medical assistance administration (MAA))) agency uses the description of dental services described in the American Dental Association's Current Dental Terminology, and the American Medical Association's Physician's Current Procedural Terminology (CPT).

(1) For covered dental-related services provided to eligible clients, ((MAA)) the agency pays dentists and other eligible providers on a fee-for-service or contractual basis, subject to the exceptions and restrictions listed under WAC ((388-535-1100)) 182-535-1100 and ((388-535-1400)) 182-535-1400.

(2) ((MAA)) The agency sets maximum allowable fees for dental services ((provided to children)) as follows:

(a) ((MAA's)) The agency's historical reimbursement rates for various procedures are compared to usual and customary charges.

(b) ((MAA)) The agency consults with representatives of the provider community to identify program areas and concerns that need to be addressed.

(c) ((MAA)) The agency consults with dental experts and public health professionals to identify and prioritize dental services and procedures for their effectiveness in improving or promoting ((children's)) dental health.

(d) Legislatively authorized vendor rate increases and/or earmarked appropriations for ((children's)) dental services are allocated to specific procedures based on the priorities identified in (c) of this subsection and considerations of access to services.

(e) Larger percentage increases may be given to those procedures which have been identified as most effective in improving or promoting ((children's)) dental health.

(f) Budget-neutral rate adjustments are made as appropriate based on the ((department's)) agency's evaluation of utilization trends, effectiveness of interventions, and access issues.

(3) ((MAA)) The agency reimburses dental general anesthesia services for eligible clients on the basis of base anesthesia units plus time. Payment for dental general anesthesia is calculated as follows:

(a) Dental procedures are assigned an anesthesia base unit of five;

(b) Fifteen minutes constitute one unit of time. When a dental procedure requiring dental general anesthesia results in multiple time units and a remainder (less than fifteen minutes), the remainder or fraction is considered as one time unit;

(c) Time units are added to the anesthesia base unit of five and multiplied by the anesthesia conversion factor;

(d) The formula for determining payment for dental general anesthesia is: (5.0 base anesthesia units + time units) x conversion factor = payment.

(4) When billing for anesthesia, the provider must show the actual beginning and ending times on the claim. Anesthesia time begins when the provider starts to physically prepare the client for the induction of anesthesia in the operating room area (or its equivalent), and ends when the provider is no longer in constant attendance (i.e., when the client can be safely placed under postoperative supervision).

(5) ((MAA)) The agency pays eligible providers listed in WAC ((388-535-1070)) 182-535-1070 for conscious sedation with parenteral and multiple oral agents, or for general anesthesia when the provider meets the criteria in this chapter and other applicable WAC.

(6) Dental hygienists who have a contract with ((MAA)) the agency are paid at the same rate as dentists who have a contract with ((MAA)) the agency, for services allowed under The Dental Hygienist Practice Act.

(7) Licensed denturists who have a contract with ((MAA)) the agency are paid at the same rate as dentists who have a contract with ((MAA)) the agency, for providing dentures and partials.

(8) ((MAA)) The agency makes fee schedule changes whenever the legislature authorizes vendor rate increases or decreases.

(9) ((MAA)) The agency may adjust maximum allowable fees to reflect changes in services or procedure code descriptions.

(10) ((MAA)) The agency does not pay separately for chart or record setup, or for completion of reports, forms, or charting. The fees for these services are included in ((MAA's)) the agency's reimbursement for comprehensive oral evaluations or limited oral evaluations.

[11-14-075, recodified as 182-535-1350, filed 6/30/11, effective 7/1/11. Statutory Authority: RCW 74.04.050, 74.04.057, 74.08.090, 74.09.530, 2003 1st sp.s. c 25, P.L. 104-191. 03-19-080, 388-535-1350, filed 9/12/03, effective 10/13/03. Statutory Authority: RCW 74.08.090, 74.09.035, 74.09.500, 74.09.520, 42 U.S.C. 1396d(a), 42 C.F.R. 440.100 and 440.225. 02-13-074, 388-535-1350, filed 6/14/02, effective 7/15/02. Statutory Authority: RCW 74.08.090, 74.09.035, 74.09.520 and 74.09.700, 42 USC 1396d(a), CFR 440.100 and 440.225. 99-07-023, 388-535-1350, filed 3/10/99, effective 4/10/99. Statutory Authority: Initiative 607, 1995 c 18 2nd sp.s. and 74.08.090. 96-01-006 (Order 3931), 388-535-1350, filed 12/6/95, effective 1/6/96.]


AMENDATORY SECTION(Amending WSR 11-14-075, filed 6/30/11, effective 7/1/11)

WAC 182-535-1400   Payment for dental-related services.   (1) The ((medical assistance administration (MAA))) agency considers that a provider who furnishes covered dental services to an eligible client has accepted ((MAA's)) the agency's rules and fees.

(2) Participating providers must bill ((MAA)) the agency their usual and customary fees.

(3) Payment for dental services is based on ((MAA's)) the agency's schedule of maximum allowances. Fees listed in the ((MAA)) agency's fee schedule are the maximum allowable fees.

(4) ((MAA)) The agency pays the provider the lesser of the billed charge (usual and customary fee) or ((MAA's)) the agency's maximum allowable fee.

(5) ((MAA)) The agency pays "by report" on a case-by-case basis, for a covered service that does not have a set fee.

(6) Participating providers must bill a client according to WAC ((388-502-0160)) 182-502-0160, unless otherwise specified in this chapter.

(7) If the client's eligibility for dental services ends before the conclusion of the dental treatment, payment for any remaining treatment is the client's responsibility. The exception to this is dentures and partial dentures as described in WAC ((388-535-1240)) 182-535-1240 and ((388-535-1290)) 182-535-1290.

[11-14-075, recodified as 182-535-1400, filed 6/30/11, effective 7/1/11. Statutory Authority: RCW 74.04.050, 74.04.057, 74.08.090, 74.09.530, 2003 1st sp.s. c 25, P.L. 104-191. 03-19-080, 388-535-1400, filed 9/12/03, effective 10/13/03. Statutory Authority: RCW 74.08.090, 74.09.035, 74.09.500, 74.09.520, 42 U.S.C. 1396d(a), 42 C.F.R. 440.100 and 440.225. 02-13-074, 388-535-1400, filed 6/14/02, effective 7/15/02. Statutory Authority: RCW 74.08.090, 74.09.035, 74.09.520 and 74.09.700, 42 USC 1396d(a), CFR 440.100 and 440.225. 99-07-023, 388-535-1400, filed 3/10/99, effective 4/10/99. Statutory Authority: Initiative 607, 1995 c 18 2nd sp.s. and 74.08.090. 96-01-006 (Order 3931), 388-535-1400, filed 12/6/95, effective 1/6/96.]


AMENDATORY SECTION(Amending WSR 11-14-075, filed 6/30/11, effective 7/1/11)

WAC 182-535-1450   Payment for denture laboratory services.   This section applies to payment for denture laboratory services. The ((medical assistance administration (MAA))) agency does not directly reimburse denture laboratories. ((MAA's)) The agency's reimbursement for complete dentures, ((immediate dentures,)) partial dentures, and overdentures includes laboratory fees. The provider is responsible to pay a denture laboratory for services furnished at the request of the provider.

[11-14-075, recodified as 182-535-1450, filed 6/30/11, effective 7/1/11. Statutory Authority: RCW 74.04.050, 74.04.057, 74.08.090, 74.09.530, 2003 1st sp.s. c 25, P.L. 104-191. 03-19-080, 388-535-1450, filed 9/12/03, effective 10/13/03. Statutory Authority: RCW 74.08.090, 74.09.035, 74.09.500, 74.09.520, 42 U.S.C. 1396d(a), 42 C.F.R. 440.100 and 440.225. 02-13-074, 388-535-1450, filed 6/14/02, effective 7/15/02. Statutory Authority: RCW 74.08.090, 74.09.035, 74.09.520 and 74.09.700, 42 USC 1396d(a), CFR 440.100 and 440.225. 99-07-023, 388-535-1450, filed 3/10/99, effective 4/10/99. Statutory Authority: Initiative 607, 1995 c 18 2nd sp.s. and 74.08.090. 96-01-006 (Order 3931), 388-535-1450, filed 12/6/95, effective 1/6/96.]


AMENDATORY SECTION(Amending WSR 11-14-075, filed 6/30/11, effective 7/1/11)

WAC 182-535-1500   Payment for dental-related hospital services.   The ((medical assistance administration (MAA))) agency pays for medically necessary dental-related ((hospital)) services provided in an inpatient ((and)) or outpatient ((services in accord with)) hospital setting according to WAC ((388-550-1100)) 182-550-1100.

[11-14-075, recodified as 182-535-1500, filed 6/30/11, effective 7/1/11. Statutory Authority: RCW 74.08.090, 74.09.035, 74.09.500, 74.09.520, 42 U.S.C. 1396d(a), 42 C.F.R. 440.100 and 440.225. 02-13-074, 388-535-1500, filed 6/14/02, effective 7/15/02. Statutory Authority: RCW 74.08.090, 74.09.035, 74.09.520 and 74.09.700, 42 USC 1396d(a), CFR 440.100 and 440.225. 99-07-023, 388-535-1500, filed 3/10/99, effective 4/10/99. Statutory Authority: Initiative 607, 1995 c 18 2nd sp.s. and 74.08.090. 96-01-006 (Order 3931), 388-535-1500, filed 12/6/95, effective 1/6/96.]


REPEALER

     The following section of the Washington Administrative Code is repealed:
WAC 182-535-1065 Coverage limits for dental-related services provided under the GA-U and ADATSA programs.

Washington State Code Reviser's Office