WSR 14-08-013 PERMANENT RULES WENATCHEE VALLEY COLLEGE [Filed March 20, 2014, 2:13 p.m., effective April 20, 2014] Effective Date of Rule: Thirty-one days after filing.
Purpose: Amend existing rules to comply with college policies; adopt two new rules to comply with college policy.
Citation of Existing Rules Affected by this Order: Amending WAC 132W-105-020, 132W-112-040, 132W-112-050, 132W-112-060, 132W-115-070, 132W-115-080, 132W-115-090, 132W-115-100, 132W-117-020, 132W-117-100, 132W-117-110, 132W-117-120, 132W-117-130, 132W-117-150, 132W-117-180, 132W-117-210, 132W-117-220, 132W-117-240, 132W-117-260, 132W-134-010, 132W-141-010, 132W-141-020, 132W-141-030, 132W-141-040, 132W-141-060, 132W-141-070, 132W-141-080, 132W-141-090, 132W-277-010, 132W-277-050, 132W-277-060, 132W-277-080, 132W-277-100, and 132W-277-110.
Statutory Authority for Adoption: RCW 28B.50.140(13).
Adopted under notice filed as WSR 13-21-086 on October 10 [18], 2013.
Changes Other than Editing from Proposed to Adopted Version: The agency is not amending WAC 132W-115-110 or 132W-115-130. In WAC 132W-112-060, the phrase "See college policy 000.330 and 000.340 and procedure 1000.350 for more information," is removed as being unnecessary and to avoid having to change the WAC if the college policy numbers change in the future. In WAC 132W-115-080(2) the phrase "See college policy 000.330 nondiscrimination and harassment and policy 000.340 sexual harassment" is removed as being unnecessary and to avoid having to change the WAC if the college policy numbers change in the future. In WAC 132W-115-080(3) "See college policy 500.450 violence in the workplace" is removed as unnecessary. In WAC 132W-115-080(9), "see college policy 500.475 alcohol and drug-free workplace" is removed as unnecessary. In WAC 132W-115-080(13), "Unauthorized" was added immediately before "possession" and inserted (licensed or unlicensed) immediately after "firearm" in order to clarify that all firearms and named weapons are prohibited on campus whether licensed or not. In this section the word "policy" was replaced with the word "rule" to correctly reflect that this is a rule and not policy. In addition the phrase, "see college policy 000.270 weapons on campus" is removed as being unnecessary and to avoid having to change the WAC if the college policy numbers change in the future. In WAC 132W-115-080(14), a comma was inserted immediately after "computing equipment." In WAC 132W-115-090(2), the phrase "See college policy 500.450 violence in the workplace" is removed as being unnecessary and having to avoid changing the WAC in the future if the college policy numbers change. In WAC 132W-115(3) [132W-115-100(3)], added the phrase "or his/her designee" immediately after the phrase, "president of the college" in order to clarify that the president's designee also would have the power to act under this section. In WAC 132W-141-080(2), the word "Manager" is removed immediately after the phrase "Food Services" and replaced with the word "Provider" since the provider may designate who the cancellation notice should go to. In WAC 132W-145-010, "Unauthorized" was added immediately before "possession" and inserted (licensed or unlicensed) immediately after "firearm" in order to clarify that all firearms and named weapons are prohibited on campus whether licensed or not. In this section the word "policy" was replaced with the word "rule" to correctly reflect that this is a rule and not policy.
Number of Sections Adopted in Order to Comply with Federal Statute: New 0, Amended 0, Repealed 0; Federal Rules or Standards: New 0, Amended 0, Repealed 0; or Recently Enacted State Statutes: New 0, Amended 0, Repealed 0.
Number of Sections Adopted at Request of a Nongovernmental Entity: New 0, Amended 0, Repealed 0.
Number of Sections Adopted on the Agency's Own Initiative: New 2, Amended 36, Repealed 0.
Number of Sections Adopted in Order to Clarify, Streamline, or Reform Agency Procedures: New 2, Amended 36, Repealed 0.
Number of Sections Adopted Using Negotiated Rule Making: New 0, Amended 0, Repealed 0; Pilot Rule Making: New 0, Amended 0, Repealed 0; or Other Alternative Rule Making: New 0, Amended 0, Repealed 0.
Date Adopted: February 26, 2014.
Jim Richardson
President
Reviser's note: Chapter 132W-115 WAC is referenced above, but was not filed by the agency. The agency will file chapter 132W-115 WAC in a separate filing. AMENDATORY SECTION (Amending WSR 01-12-015, filed 5/25/01, effective 6/25/01)
WAC 132W-105-020 Regular meetings.
Regular meetings of the board shall be held each month((; the dates of the regular meetings shall be)), typically on the ((second)) third Wednesday of each month at ((3:00 p.m)) such time and place as it may designate.
A regular meeting may be canceled by action of the board or the board chair. A special meeting may, however, be set for another date and time. When a special meeting is scheduled, notice thereof will be given in conformance with the notice requirements for special meetings contained in RCW 42.30.080.
The location of board meetings shall be ((held in the Wells Hall Board Room)) on one of the college campuses, 1300 Fifth St., Wenatchee, WA, or 116 West Apple Avenue, Omak, WA or at such other places as the board shall determine. The location, including building and room will be included in public notices.
AMENDATORY SECTION (Amending WSR 01-12-015, filed 5/25/01, effective 6/25/01)
WAC 132W-112-040 Confidentiality of student records.
Student records are managed in accordance with the Family Educational Rights and Privacy Act (FERPA). To minimize the risk of improper disclosure, academic and disciplinary records shall be separate. Transcripts of academic records shall contain only information about academic status, except when a student is dismissed for misconduct. Record of dismissal for misconduct shall be entered on a student transcript. Academic records, or information from disciplinary or counseling files, shall not be available to unauthorized persons on campus, or to individuals off campus, without the written consent of the student involved, except under legal compulsion or in cases where the safety of persons or property is involved. No records shall be kept which reflect the political activities or beliefs of students. Provision shall be made for the destruction of noncurrent disciplinary records after a period of three years. Administrative staff and faculty members shall respect confidential student information acquired in the course of their work.
AMENDATORY SECTION (Amending WSR 01-12-015, filed 5/25/01, effective 6/25/01)
WAC 132W-112-050 Freedom of association.
Students are free to organize and to participate in voluntary associations of their own choosing. To be officially recognized, the associated students of Wenatchee Valley College must grant student organizations an official charter. Procedures for obtaining an official charter ((are published in the student handbook and)) can be found in the ASWVC bylaws. To receive or maintain official recognition, a student organization must be open to all students without regard to race, color, gender, creed, national origin, mental or physical handicaps, age, or sexual orientation.
AMENDATORY SECTION (Amending WSR 01-12-015, filed 5/25/01, effective 6/25/01)
WAC 132W-112-060 Freedom from sexual harassment.
((Students at)) It is the responsibility of Wenatchee Valley College ((shall be free from sexual harassment)) to provide and maintain a work and academic community which is free from sexual harassment. Sexual harassment violates federal and state law and will not be tolerated by Wenatchee Valley College. Any student or employee in violation of this policy and who engages in unwelcome sexual advances, requests for sexual favors, and other verbal or physical conduct of a sexual nature, where such behavior offends the recipient, causes discomfort or humiliation, or interferes with job or academic performance, ((shall)) will be subject to disciplinary action((s)) up to and including expulsion from the school or dismissal from employment.
AMENDATORY SECTION (Amending WSR 01-12-015, filed 5/25/01, effective 6/25/01)
WAC 132W-117-020 Authority.
Pursuant to RCW 28B.50.140(10), the board is granted authority to establish rules and regulations for pedestrians and vehicular and nonvehicular traffic over property owned, operated, and/or maintained by the college.
The enforcement of these rules and regulations shall be the responsibility of the ((plant office.)) security officer designated by the president.
The security officer or designees are authorized to issue parking and traffic citations, impound and/or immobilize vehicles, and control and regulate facilities use, traffic, and parking as prescribed in these rules and regulations.
Any person interfering with a college security officer or designees in the discharge of the provisions of these rules and regulations shall be in violation of RCW 9A.76.020, Obstructing governmental operation, and may be subject to arrest by a peace officer.
Failure by students to abide by these rules and regulations may be considered to be a violation of the code of student conduct.
AMENDATORY SECTION (Amending WSR 01-12-015, filed 5/25/01, effective 6/25/01)
WAC 132W-117-100 Report of accidents.
The operator of any vehicle involved in an accident on campus where injury or death of any person results, or where either or both vehicles is damaged in any amount, shall within twenty-four hours make a written report of the accident to the ((dean)) vice-president of administrative services within one business day. This report does not relieve any person so involved in an accident from his or her responsibility to file a state of Washington motor vehicle accident report.
AMENDATORY SECTION (Amending WSR 01-12-015, filed 5/25/01, effective 6/25/01)
WAC 132W-117-110 Enforcement.
(1) ((Enforcement of the parking rules and regulations will begin the first week of classes of fall quarter and will continue until the end of summer quarter.)) These rules and regulations will not be enforced Saturdays, Sundays and official college holidays.
(2) The security officer or his or her designee(s) shall be responsible for the enforcement of the rules and regulations contained in this chapter.
AMENDATORY SECTION (Amending WSR 01-12-015, filed 5/25/01, effective 6/25/01)
WAC 132W-117-120 Permits required for motor vehicles on campus.
Students, ((faculty members, staff members)) employees, guests and visitors shall not stop, park or leave a vehicle whether attended or unattended upon the campus without a parking permit issued pursuant to this chapter; provided, the permit shall not be required of visitors who park in specifically marked visitor areas and the exemptions from traffic and parking restrictions set forth in this chapter.
AMENDATORY SECTION (Amending WSR 01-12-015, filed 5/25/01, effective 6/25/01)
WAC 132W-117-130 Authorization for issuance of permits.
Parking permits shall be issued to students, ((faculty members, staff members)) employees, guests and visitors of the college pursuant to the following regulations:
(1) The ((dean)) vice-president of administrative services is authorized to issue parking permits to students upon the registration of their vehicle with the college at the beginning of each academic period.
(2) ((Faculty, staff, and)) Employees may be issued parking permits if they register their vehicle upon employment with the college.
(3) Temporary visitor parking permits or special parking permits may be issued by the ((dean)) vice-president of administrative services or his or her designee(s) if issuance enhances the business or operation of the college.
AMENDATORY SECTION (Amending WSR 01-12-015, filed 5/25/01, effective 6/25/01)
WAC 132W-117-150 Valid permits.
The following are valid parking permits, provided they are properly displayed and unexpired:
A ((permanent)) student or employee permit.
A temporary permit.
A handicapped permit.
A visitor's permit.
AMENDATORY SECTION (Amending WSR 01-12-015, filed 5/25/01, effective 6/25/01)
WAC 132W-117-180 Permit revocation.
Parking permits are the property of the college and may be recalled by the ((dean)) vice-president of administrative services or his or her designee(s) for any of the following reasons:
(1) When the purpose for which the permit was issued changes or no longer exists;
(2) When a permit is used by an unregistered vehicle or by an unauthorized individual;
(3) Falsification on a parking permit application;
(4) Continued violations of parking regulations; or
(5) Counterfeiting or altering a parking permit.
AMENDATORY SECTION (Amending WSR 01-12-015, filed 5/25/01, effective 6/25/01)
WAC 132W-117-210 Right to refuse permit.
The ((dean)) vice-president of administrative services may refuse to issue a parking permit when it is deemed in the best interests of the college to do so.
AMENDATORY SECTION (Amending WSR 01-12-015, filed 5/25/01, effective 6/25/01)
WAC 132W-117-220 Allocation of parking spaces.
The parking space available on campus shall be allocated by the ((dean)) vice-president of administrative services or his or her designee(s), in such a manner as will best effectuate the objectives (([of])) of this chapter.
(1) Faculty and staff reserved spaces will be so designated for their use; and
(2) Student and staff spaces will be so designated for their use; provided, physically handicapped students may be granted special permits to park in close proximity to the classrooms used by such students; and
(3) Parking space will be designated for use of visitors on campus.
Reviser's note: The brackets and enclosed material in the text of the above section occurred in the copy filed by the agency. AMENDATORY SECTION (Amending WSR 01-12-015, filed 5/25/01, effective 6/25/01)
WAC 132W-117-240 Special traffic and parking regulations authorized.
Upon special occasions causing additional and/or heavy traffic and during emergencies, the ((dean)) vice-president of administrative services or his or her designee(s) is authorized to impose additional traffic and parking regulations to achieve the objectives of this chapter.
AMENDATORY SECTION (Amending WSR 01-12-015, filed 5/25/01, effective 6/25/01)
WAC 132W-117-260 Fines and penalties.
The ((dean)) vice-president of administrative services or his or her designee(s) is authorized to impose fines and penalties for the violation of rules and regulations contained in this chapter.
(1) ((The following $5.00)) Citations will be issued for any of the following violations of the campus parking regulations. The ((fee will)) amount of the fines and penalties will be set annually by the board of trustees. Fines may be reduced ((to $2.50)) if paid within twenty-four hours.
(a) No valid parking permit displayed.
(b) Parking out of designated parking space.
(c) Overtime parking.
(d) Occupying more than one parking space.
(e) Blocking traffic.
(f) Parking in a reserved or restricted area.
(g) Parking in a driveway or walkway.
(h) Parking on grass or landscaped area.
(i) Failure to display handicapped permit.
(j) Use of forged, stolen, or transferred parking permits.
(k) Parking in a loading zone.
(l) Parked in any space designated as handicapped parking where the parked vehicle does not have a valid handicapped permit visible.
(m) Parked at an area designated as a fire lane.
(2) The ((dean)) vice-president of administrative services or his or her designee(s) shall be authorized to impound vehicles parked on college property.
(a) Vehicles left abandoned on college property for an unreasonable duration are subject to impoundment by the college, pursuant to state law. An unreasonable duration is a period greater than five working days.
(b) Vehicles involved in more than two violations of these regulations within a twelve-month period are subject to impoundment.
(c) Impoundment and storage expenses shall be borne by the owner of the impounded vehicle.
(d) The college shall not be liable for loss or damage of any kind resulting from such impoundment and storage.
(e) Impoundment of a vehicle does not remove the obligation for any fines associated with the citation.
(3) An accumulation of traffic violations by a student will be cause for disciplinary action, and the ((dean)) vice-president of administrative services shall initiate disciplinary proceedings against such student pursuant to WAC 132W-109-050.
(4) Fines will be paid at the cashier's office.
(5) Unpaid fines will be referred to the registration office for notation. When fines are unpaid, transcripts, quarterly grade reports, or permission to reregister may be withheld.
AMENDATORY SECTION (Amending WSR 01-12-015, filed 5/25/01, effective 6/25/01)
WAC 132W-125-010 Statement of policy.
The college expects that students who receive services for which a financial obligation is incurred will exercise responsibility in meeting these obligations. Appropriate college staff ((is)) are empowered to act in accordance with regularly adopted procedures to carry out the intent of this policy, and if necessary to initiate legal action to insure that collection matters are brought to a timely and satisfactory conclusion.
Admission to or registration with the college, conferring of degrees and issuance of academic transcripts may be withheld for failure to meet financial obligations to the college.
AMENDATORY SECTION (Amending WSR 01-12-015, filed 5/25/01, effective 6/25/01)
WAC 132W-125-020 Withholding services for outstanding debts.
(1) Upon receipt of a request for services where there is an outstanding debt owed to the college from the requesting person, the college shall notify the person((, in writing by certified mail to the last known address,)) by the most expedient means that the services will not be provided since there is an outstanding debt, and further that until that debt is satisfied, no such services will be provided to the individual. The notice shall include a statement to inform the college that he or she has a right to a hearing before a person designated by the president of the college if he or she believes that no debt is owed. The notice shall state that the request for the hearing must be made within twenty-one days from the date of notification.
(2) Upon receipt of a timely request for a hearing, the person designated by the president shall have the records and files of the college available for review and, at that time, shall hold a brief adjudicative proceeding concerning whether the individual owes or owed any outstanding debts to the institution. After the brief adjudicative proceeding, a decision shall be rendered by the president's designee indicating whether the college is correct in withholding services and/or applying offset for the outstanding debt.
(a) If the outstanding debt is found to be owed by the individual involved, no further services shall be provided.
(b) Notice of the decision shall be sent to the individual within five days after the hearing.
AMENDATORY SECTION (Amending WSR 01-14-016, filed 6/25/01, effective 7/26/01)
WAC 132W-134-010 Rules coordinator.
The rules coordinator for Wenatchee Valley College as designated by the president is:
((Dean)) Vice President of Administrative Services
Wenatchee Valley College
1300 Fifth St.
Wenatchee, WA 98801
AMENDATORY SECTION (Amending WSR 01-14-016, filed 6/25/01, effective 7/26/01)
WAC 132W-141-010 Policy statement.
The college is committed to providing quality educational and cultural services to the people of the college district. ((On this basis)) To that end, college facilities are made available for use by organizations conducting educational, cultural, civic, or community activities. College related activities of public educational, cultural or community service nature shall be given first priority consideration for the use of college facilities. Exemptions to the rental fee must be authorized by the president or designee, if deemed to further the best interests of the college, its ((faculty, staff)) employees or students.
The college reserves the right to deny an application by any group, organization, or individual which discriminates in their membership or limits participation in a manner inconsistent with the college's nondiscrimination policy.
College facilities may not be used for religious worship, exercise, or instruction (Washington State Constitution, Article 1, Section 11). College facilities may not be used in ways which interfere with the college's teaching, research, public service or support programs or interfere with the flow of pedestrian or vehicular traffic.
College facilities may be used for activities of a commercial nature or by commercial firms provided that the activity does not conflict with college functions and that charges are levied reflecting the full cost of the facility usage.
Unauthorized camping on Wenatchee Valley College District property is not permitted. "Camping" is defined to include use of tents, RVs, sleeping bags, or other outdoor sleeping arrangements (including overnight occupancy of a vehicle parked on college property). Exceptions to this policy can only be approved by the president or designee.
The college reserves the right to deny any application or to revoke any permit at any time if actions resulting from such application or permission constitute unlawful activity; or, if in the judgment of the administration, present imminent danger of unlawful activity, or if a prospective user has previously violated the provisions or rules and regulations of the college; or if activities which, in the judgment of the president or designee, conflict with, directly compete with, or are incompatible with the programs or mission of the college.
AMENDATORY SECTION (Amending WSR 01-14-016, filed 6/25/01, effective 7/26/01)
WAC 132W-141-020 Scheduling.
(1) College facilities are made available for outside agencies or individuals by scheduling through the room ((calendar coordinator)) scheduler on each campus with approval by the ((dean)) vice-president of administrative services. Students must request facility usage with the student programs office, which will schedule requests through room scheduling. Any organization wishing to use college facilities on the college campus shall provide the following information:
(a) Name of sponsoring organization;
(b) Name of person in charge of arrangements;
(c) Number of participating individuals;
(d) Nature of proposed meeting;
(e) Desired dates and times;
(f) Type of facilities desired;
(g) Desired special optional equipment or arrangements.
(2) If the desired facility is available, a contract for the use of the facility is prepared by the office of the ((dean)) vice-president of administrative services and is to be completed and returned by the user group representative. Requests for scheduling will normally not be allowed more than two months in advance or beyond the end of the quarter in which a request is made. All applications shall be presented in time to allow consideration by the college board of trustees if needed.
(3) No publicity may be released until the college receives copy of the contract signed by the user. Publicity for all noncollege sponsored events must include the name of the sponsoring organization. This publicity must not imply Wenatchee Valley College sponsorship.
(4) The possession or consumption of alcoholic beverages on college premises or at college-related activities is prohibited except when preapproved by the board of trustees or the president in accordance with state board for liquor control regulations.
AMENDATORY SECTION (Amending WSR 01-14-016, filed 6/25/01, effective 7/26/01)
WAC 132W-141-030 Rental fees, additional charges, payment.
The following fees and charges are applicable to all noncollege use of college facilities.
(1) Rental fees include routine custodial services during normal working hours. Any custodial/security/technical services required in addition to the routine service normally provided shall be paid by the user at current rates which may include overtime.
(2) User organizations using campus facilities ((after 10:00 p.m. on weekdays, or on weekends, or college holidays)) outside of regular public hours will be charged custodial/security/technical services at current hourly rates of time and one-half for a minimum of two hours.
(3) The rental schedule shall apply to ((by)) all noncollege groups. Exemption and/or reduction in fees are allowed under WAC 132W-141-090. The ((dean)) vice-president of administrative services is responsible for financial negotiations regarding custodial and rental expenses.
(4) The business office prepares and issues invoices for rental fees and any required guarantee or bond (WAC 132W-141-060). All fees will be made payable to Wenatchee Valley College at least one week before the use of the facility.
AMENDATORY SECTION (Amending WSR 01-14-016, filed 6/25/01, effective 7/26/01)
WAC 132W-141-040 Optional services.
The user shall arrange food and beverage services in advance with the college food services ((manager)) provider. Outside food service is not permitted without prior written approval from the food services ((manager)) provider. For a fee, college-owned ((audio-visual)) equipment may be used on campus by any group using college facilities when arranged in advance through college media services.
AMENDATORY SECTION (Amending WSR 01-14-016, filed 6/25/01, effective 7/26/01)
WAC 132W-141-060 Liability.
(1) The ((dean)) vice-president of administrative services may require that any user post ((of)) an adequate bond, deposit or a certificate of insurance before any rental agreement is consummated.
(2) The amount of the insurance for liability and property damage is at the discretion of the ((dean)) vice-president of administrative services((, proof of coverage must be presented to the dean at least fourteen days prior to the date of the event)). The college may request it be named as an additional insured on such liability insurance policy or certificate.
(3) In consideration of the permission granted to the user of college facilities, the user shall release the college and its agents, employees, or officers from all debts, claims, demands, damages, actions and causes of action whatsoever, which may occur as a result of the use of college facilities. The user shall further agree to protect, indemnify, and hold harmless the district, college, and its agents, employees, and officers from any claims, demands, actions, damages or causes of action directly or indirectly arising out of the use of the facilities or premises. Any group or individual applying for the use of a college facility shall accept financial responsibility and liability. Application for college facility use shall constitute acceptance by said group/individual of the responsibility stated above and willingness to comply with all rules and regulations regarding the use of college facilities.
AMENDATORY SECTION (Amending WSR 01-14-016, filed 6/25/01, effective 7/26/01)
WAC 132W-141-070 Damages.
The user organization is responsible for and shall be liable for any repairs or replacement occasioned or made necessary by negligence or misuse of the facility. Repairs for damage to college equipment((, including stage, audio-visual, or lighting equipment,)) during and by reason of the occupancy of the premises by the user((,)) shall be ((paid from the guarantee deposit. The balance, if any, shall be returned to the organization making the deposit. If the guarantee deposit is not sufficient to cover the damage, the group using the facilities will be billed for the difference)) the responsibility of the user.
AMENDATORY SECTION (Amending WSR 01-14-016, filed 6/25/01, effective 7/26/01)
WAC 132W-141-080 Cancellations.
(1) Cancellations for facility rentals should be made at least forty-eight hours in advance. Notice of cancellation must be directed to the ((Dean)) vice-president of administrative services((, Wenatchee Valley College, 1300 Fifth Street, Wenatchee, WA 98801-1799, telephone number 509-662-1651 ext. 2133)) by telephone, e-mail, or mail. Failure to cancel at least forty-eight hours in advance may result in the forfeiture of rental fees.
(2) Cancellations for catering services are the responsibility of the applicant and must be made at least forty-eight hours in advance. Notice of cancellation must be directed to the Food Services ((Manager)) Provider, Wenatchee Valley College((, 1300 Fifth Street, Wenatchee, WA 98801-1799, telephone number 509-662-1651 ext. 2410)) by telephone, e-mail, or mail. Failure to cancel at least forty-eight hours in advance may require the user to reimburse the college for preparation and personnel expenses.
(3) Cancellations for audio/visual services are the responsibility of the applicant and must be made at least forty-eight hours in advance. Notice of cancellations must be directed to the Office of Media Services, ((Wenatchee Valley College, 1300 Fifth Street, Wenatchee, WA 98801-1799, telephone number 509-662-1651 ext. 2802)) by telephone, e-mail, or mail. Failure to cancel at least forty-eight hours in advance may result in the forfeiture of rental fees.
AMENDATORY SECTION (Amending WSR 01-14-016, filed 6/25/01, effective 7/26/01)
WAC 132W-141-090 Exemptions from or reduction in rental fees.
(1) WAC 132W-141-010 allows for exemptions from rental fees. Such exemptions or reductions in rental fees must be authorized by the president or designee, if the planned use is deemed to further the best interests of the college ((and its)).
Applications for reductions or exemptions must be made in writing to the ((dean)) vice-president of administrative services two weeks prior to the event. The application must cite why the exemption meets the best interests and educational mission of the college.
(2) If space is available, exemptions for classroom use are normally granted to state-supported educational institutions with charges only to recover direct costs. A WVC facility use agreement addendum will outline such cost recoveries.
Chapter 132W-145 WAC
WEAPONS ON CAMPUS NEW SECTION
WAC 132W-145-010 Weapons on campus.
Wenatchee Valley College prohibits, on college property or in college facilities, the possession or use of firearms (licensed or unlicensed), explosives, dangerous chemicals, or other dangerous weapons or instruments. Legal defense sprays are not covered by this rule. Exceptions to this policy are permitted when the weapon is used in conjunction with an approved college instructional program or is carried by a duly commissioned law enforcement officer. Violators of this rule will be subject to appropriate disciplinary and/or legal action.
AMENDATORY SECTION (Amending WSR 01-12-015, filed 5/25/01, effective 6/25/01)
WAC 132W-277-010 Purpose.
The purpose of this chapter is to ensure that Wenatchee Valley College complies with the provisions of chapter ((42.17)) 42.56 RCW and in particular with those sections of that chapter dealing with public records.
AMENDATORY SECTION (Amending WSR 01-12-015, filed 5/25/01, effective 6/25/01)
WAC 132W-277-050 Public records available.
All public records of the district, as defined in this chapter, are deemed to be available for public inspection and copying pursuant to these rules, except as otherwise provided by RCW ((42.17.310)) 42.56.210 or other statutes.
AMENDATORY SECTION (Amending WSR 01-12-015, filed 5/25/01, effective 6/25/01)
WAC 132W-277-060 Public records officer.
The district's public records shall be in the charge of the public records officer designated by the chief administrative officer of the district. The public records officer shall be responsible for implementation of the district's rules regarding release of public records, coordinating district employees in this regard, and generally ensuring compliance by district employees with the public records disclosure requirements in chapter ((42.17)) 42.56 RCW.
AMENDATORY SECTION (Amending WSR 01-12-015, filed 5/25/01, effective 6/25/01)
WAC 132W-277-080 Requests for public records.
Requests for public records shall be made at the administrative office of the district at Wenatchee Valley College, 1300 5th St, Wenatchee, WA 98801. In accordance with the requirements of RCW ((42.17.290)) 42.56.100 that agencies prevent unreasonable invasions of privacy, protect public records from damage or disorganization, and prevent excessive interference with essential functions of the agency, public records are obtainable by members of the public only when those members of the public comply with the following procedures:
(1) A request shall be made in writing upon a form prescribed by the district which shall be available at the district administrative office. The form shall be presented to the public records officer or, if the public records officer is not available, to any member of the district's staff at the district administrative office during customary office hours. The request shall include the following information:
(a) The name of the person requesting the record;
(b) The time of day and calendar date on which the request was made;
(c) The nature of the request;
(d) If the information requested is referenced within the current index maintained by the public records officer, a reference to the requested record as it is described in such current index((')); and
(e) If the requested information is not identifiable by reference to the current index, an appropriate description of the record requested.
(2) In all cases in which a member of the public is making a request, it shall be the obligation of the public records officer, or person to whom the request is made, to assist the member of the public in succinctly identifying the public record requested.
AMENDATORY SECTION (Amending WSR 01-12-015, filed 5/25/01, effective 6/25/01)
WAC 132W-277-100 Determination regarding exempt records.
(1) The district reserves the right to determine that a public record requested in accordance with the procedures outlined in WAC 132W-277-080 is exempt pursuant to the provisions set forth in RCW ((42.17.310)) 42.56.210 or other statute. Such determination may be made in consultation with the public records officer, president of the college district, or an assistant attorney general assigned to the district.
(2) Pursuant to RCW ((42.17.260)) 42.56.070, the district reserves the right to delete identifying details when it makes available or publishes any public record when there is reason to believe that disclosure of such details would be an unreasonable invasion of personal privacy or impair a vital governmental interest: Provided, however, In each case, the justification for the deletion shall be explained fully in writing.
(3) Response to requests for a public record must be made promptly. For the purposes of this section, a prompt response occurs if the college, within five business days, either:
(a) Provides the record;
(b) Acknowledges receipt of the request and provides a reasonable estimate of the time the college will require to respond to the request; or
(c) Denies the request.
(4) All denials of request for public records must be accompanied by a written statement, signed by the public records officer or designee, specifying the reason for the denial, a statement of the specific exemption authorizing the withholding of the record and a brief explanation of how the exemption applies to the public record withheld.
AMENDATORY SECTION (Amending WSR 01-12-015, filed 5/25/01, effective 6/25/01)
WAC 132W-277-110 Review of denials of public records requests.
(1) Any person who objects to the denial of a request for a public record may petition for prompt review of such decision by tendering a written request for review. The written request shall specifically refer to the written statement which constituted or accompanied the denial.
(2) The written request by a person demanding prompt review of a decision denying a public record shall be submitted to the president of the district or the president's designee.
(3) Within two business days after receiving the written request by a person petitioning for a prompt review of a decision denying a public record, the president or designee, shall complete such review.
(4) During the course of the review the president or designee shall consider the obligations of the district to comply with the intent of chapter ((42.17)) 42.56 RCW insofar as it requires providing full public access to official records, but shall also consider the exemptions provided in RCW ((42.17.310)) 42.56.210 or other pertinent statutes, and the provisions of the statute which require the district to protect public records from damage or disorganization, prevent excessive interference with essential functions of the agency, and prevent any unreasonable invasion of personal privacy by deleting identifying details.
Chapter 132W-280 WAC
VIOLENCE IN THE WORKPLACE NEW SECTION
WAC 132W-280-010 Violence in the workplace.
Wenatchee Valley College prohibits acts of intimidation as well as actual or threatened violence against co-workers, students, visitors, or any other persons who are either on campus or have contact with college employees in the course of their duties. The prohibited acts include behavior that interferes with an individual's legal rights of movement, or expression, disrupts the workplace, the academic environment or the college's ability to provide service to the public.
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