WSR 15-01-169 PROPOSED RULES SUPERINTENDENT OF PUBLIC INSTRUCTION [Filed December 23, 2014, 11:42 a.m.]
Original Notice.
Preproposal statement of inquiry was filed as WSR 14-21-121.
Title of Rule and Other Identifying Information: Appeal process for students with special, unavoidable circumstances.
Hearing Location(s): Office of Superintendent of Public Instruction (OSPI), Policy Conference Room, 600 Washington Street, Olympia, WA 98504, on January 28, 2015, at 9:30 a.m.
Date of Intended Adoption: January 29, 2015.
Submit Written Comments to: Collette Mason, Old Capitol Building, 600 Washington Avenue S.E., Olympia, WA 98504, e-mail collette.mason@k12.wa.us, fax (360) 725-0424, by January 27, 2015.
Assistance for Persons with Disabilities: Contact Kristin Murphy by January 21, 2015, TTY (360) 664-3631 or (360) 725-6133.
Purpose of the Proposal and Its Anticipated Effects, Including Any Changes in Existing Rules: The additional language for the WACs has been drafted to include situations whereby a student had special, unavoidable circumstances that prevented the student, during the student's eleventh grade year, from successfully demonstrating his or her skills and knowledge on the state high school assessment, on an objective alternate assessment authorized in RCW 28A.655.061 or 28A.655.065, or on a Washington alternate assessment available to student[s] eligible for special education services. For purposes of this subsection, a special, unavoidable circumstance is a major irregularity in the administration of the assessment that meets the following criteria:
(i) The major irregularity was caused by school district personnel,
(ii) The student was not at fault for the irregularity, and
(iii) The school district has taken appropriate disciplinary action against the school district personnel.
We are also shifting the transfer date eligibility and making general language updates consistent with shifts in the overall testing program.
Reasons Supporting Proposal: To address special unavoidable circumstances that were a result of major irregularities in the administration of the assessment.
Statutory Authority for Adoption: RCW 28A.665.065 and 28A.665.061.
Rule is not necessitated by federal law, federal or state court decision.
Name of Agency Personnel Responsible for Drafting and Implementation: Michael Middleton, OSPI, (360) 725-6434; and Enforcement: Robin Munson, OSPI, (360) 725-6334.
No small business economic impact statement has been prepared under chapter 19.85 RCW. Not applicable.
A cost-benefit analysis is not required under RCW 34.05.328. OSPI is not subject to RCW 34.05.328 per subsection (5)(a)(i). Additionally, this rule is not a significant legislative rule per subsection (5)(c)(iii).
December 23, 2014
Randy Dorn
State Superintendent
of Public Instruction
AMENDATORY SECTION (Amending WSR 10-01-053, filed 12/9/09, effective 1/9/10)
WAC 392-501-601 Eligibility and application requirements.
(1) A student, or a student's parent or guardian may file an appeal to the superintendent of public instruction if the student has special, unavoidable circumstances that prevented the student, during the student's twelfth grade year (eleventh grade year under a specific circumstance where an educator has caused a testing irregularity), from successfully demonstrating his or her skills and knowledge on the ((Washington)) state high school assessment ((of student learning (WASL))), on ((an)) any of the objective alternative assessments authorized in RCW 28A.655.061 or 28A.655.065, or ((on a Washington alternate)) alternative assessments available to students eligible for special education services.
(2) Special, unavoidable circumstances shall include the following:
(a) Not being able to take or complete an assessment because of:
(i) The death of a parent, guardian, sibling or grandparent;
(ii) An unexpected and/or severe medical condition. The condition must be documented by a medical professional and included with the application, within the constraints of the Health Insurance Portability and Accountability Act (HIPAA); or
(iii) Another unavoidable event of a similarly compelling magnitude that ((reasonably)) district administrators determine prevented the student from sitting for or completing the assessment.
(b) A major irregularity in the administration of the assessment;
(c) Loss of the assessment material;
(d) Failure to receive an accommodation during administration of the assessment that was documented in the student's individualized education program that is required in the federal Individuals with Disabilities Education Act, as amended, or in a plan required under Section 504 of the Rehabilitation Act of 1973;
(e) For students enrolled in the state transitional bilingual instructional program, failure to receive an accommodation during the administration of the assessment that was scheduled to be provided by the school district; ((or))
(f) Students who transfer from an out-of-state ((or)), out-of-country, or nonpublic (including home-school environment) school to a Washington public school in the twelfth grade year after ((March 1)) December 31st.
(3) A school district superintendent may file an appeal to the superintendent of public instruction if the student has special, unavoidable circumstances that prevented the student, during the student's eleventh grade year, from successfully demonstrating his or her skills and knowledge on the state high school assessment, on an objective alternative assessment authorized in RCW 28A.655.061 or 28A.655.065, or alternative assessments available to students eligible for special education services. For purposes of this subsection, a special, unavoidable circumstance is a major irregularity in the administration of the assessment that meets the following criteria:
(a) The major irregularity was caused by school district personnel;
(b) The student was not at fault for the irregularity; and
(c) The school district has taken documented disciplinary action against the school district personnel.
(4) To file an appeal, the student or the student's parent or guardian, with appropriate assistance from school staff, must complete and submit to the principal of the student's school an appeal application on a form developed by the superintendent of public instruction.
(((4))) (5) The application shall require that the following be submitted: All available score reports from prior standardized assessments taken by the student during his or her high school years, the medical condition report (if applicable), IEP, 504 or transitional bilingual education program documentation pertinent to decisions about student access to available assessment type and/or testing accommodations, enrollment/transfer information, and the student's transcript. The principal of the school shall review the application and accompanying material and certify that, to the best of his or her knowledge, the information in the application is accurate and complete.
(((5))) (6) Once the principal certifies that the application and accompanying material is accurate and complete, the principal shall transmit the application to the school district's assessment coordinator who will conduct an independent review for completeness prior to transmitting the application to the state superintendent of public instruction.
(((6))) (7) Applications must be received by the superintendent of public instruction on or before May 1st or October 1st.
AMENDATORY SECTION (Amending WSR 10-01-053, filed 12/9/09, effective 1/9/10)
WAC 392-501-602 Special, unavoidable circumstance appeal review board and approval criteria.
(1) The special, unavoidable circumstance appeal review board shall be created to review and make recommendations to the superintendent of public instruction on all special, unavoidable circumstance appeal applications.
(2) The superintendent of public instruction shall appoint seven members total to the board, five voting members and two alternates (for cases of unanticipated absenteeism or potential conflict of interest on the part of a regular voting member). The board, where membership and panel experience allows, shall be chaired by a current or former high school principal and shall consist of current or former district administrators, teachers, school department heads, and/or school district assessment directors with experience and expertise ((in)) with the Washington ((essential academic learning requirements)) learning standards. Each member shall be appointed for a three-year term, provided that the initial terms may be staggered as the superintendent deems appropriate. As needed, the superintendent may elect to reappoint previous members if new candidates are not available to assume review board positions.
(3) The ((high school graduation certificate)) special, unavoidable circumstance appeals review board shall review applicable special, unavoidable circumstance appeal applications submitted to it by the superintendent of public instruction. The board shall:
(a) Review the written information submitted ((to the superintendent)) to determine whether sufficient evidence was presented that the student has the required knowledge and skills; and
(b) Make a recommendation to the superintendent, based on the criteria in subsection (6) of this section, regarding whether or not the appeal should be granted.
(4) Staff from the office of superintendent of public instruction (OSPI) shall coordinate and assist the work of the board. In this capacity, staff from ((the)) OSPI shall prepare a preliminary analysis of each application and accompanying information that evaluates the extent in which the criteria in subsection (6) of this section have been met.
(5) If the board determines that additional information on a particular student is needed in order to fulfill its duties, the chair of the board shall contact the OSPI staff to request the information.
(6) The board shall recommend to the superintendent of public instruction that the appeal be granted if it finds that:
(a) The student, due to special, unavoidable circumstances as defined in WAC 392-501-601(2), was not able to successfully demonstrate his or her skills on ((the WASL,)) a state high school assessment or on an objective alternative assessment((, or on a Washington alternate assessment available to students eligible for special education services));
(b) No other recourse or remedy exists to address the special, unavoidable circumstance prior to the student's expected graduation date;
(c) ((The student has met, or is on track to meet, all other state and local graduation requirements; and
(d))) After considering the criteria below, in the board's best judgment, the student more likely than not possesses the skills and knowledge required to meet the state standard. The board shall consider the following criteria:
(i) Trends indicated by prior ((WASL or alternate)) state high school assessment or alternative assessment results;
(ii) How near the student has been in achieving the standard;
(iii) Scores on other assessments, as available;
(iv) Participation and successful completion of remediation courses and other academic assistance opportunities;
(v) Cumulative grade point average;
(vi) Whether the student has taken advanced placement, honors, or other higher-level courses; and
(vii) Other available information deemed relevant by the board.
(7) Based upon the recommendation of the ((high school graduation)) special, unavoidable circumstance appeals board and any other information that the superintendent deems relevant, the superintendent of public instruction shall decide, based on the criteria established in subsection (6) of this section, whether to:
(a) Grant the appeal and waive the requirement that a student earn a certificate to graduate;
(b) Deny the appeal and not waive the certificate; or
(c) Remand the appeal back to the appeals board for further information or deliberation.
(8) The superintendent of public instruction shall act upon the student's application and notify the student, the student's school principal or designee, and the school district assessment coordinator whether the application was approved or denied within thirty days of ((the deadline for)) receiving the recommendation from the certificate appeals review board. ((This deadline)) The timeline for acting on the application recommendation may be extended if additional information is required from the student or the school district.
(9) If approved, the student's transcript shall indicate that the applicable ((certificate)) content area assessment was waived.
(10) School staff shall include a copy of the application, supporting information, and the superintendent's decision in the student's cumulative folder.
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