EASTERN WASHINGTON UNIVERSITY

[Filed December 11, 2020, 2:27 p.m., effective January 11, 2021]

Effective Date of Rule: Thirty-one days after filing.

Purpose: The modifications are necessary to comply with updates to RCW 28B.10.293.

Citation of Rules Affected by this Order: Amending WAC 172-191-050.

Statutory Authority for Adoption: RCW 28B.35.120(12).

Adopted under notice filed as WSR 20-22-051 on October 29, 2020.

Number of Sections Adopted in Order to Comply with Federal Statute: New 0, Amended 0, Repealed 0; Federal Rules or Standards: New 0, Amended 0, Repealed 0; or Recently Enacted State Statutes: New 0, Amended 1, Repealed 0.

Number of Sections Adopted at the Request of a Nongovernmental Entity: New 0, Amended 0, Repealed 0.

Number of Sections Adopted on the Agency's own Initiative: New 0, Amended 1, Repealed 0.

Number of Sections Adopted in Order to Clarify, Streamline, or Reform Agency Procedures: New 0, Amended 0, Repealed 0.

Number of Sections Adopted using Negotiated Rule Making: New 0, Amended 1, Repealed 0; Pilot Rule Making: New 0, Amended 0, Repealed 0; or Other Alternative Rule Making: New 0, Amended 0, Repealed 0.

Date Adopted: December 11, 2020.

Associate Vice President

for Civil Rights, Compliance

and Enterprise Risk Management

AMENDATORY SECTION(Amending WSR 09-19-064, filed 9/14/09, effective 10/15/09)

WAC 172-191-050Obtaining copies of records.

Students may obtain copies of their education records. The office of the registrar is the only office which may issue an official transcript of the student's academic record. Charges for copies shall not exceed the cost normally charged by the university copy center (except in cases where charges have previously been approved for certain specified services).

(1) The university may refuse to provide copies of education records including transcripts and diplomas in the following circumstances:

(a) If the record is a secure exam as determined by the department that maintains the exam, so that the integrity of such exams may be protected; and/or

(b) ((If the student has outstanding debts owed to the university, so that the university may facilitate collection of such debts; and/or

(c))) If disciplinary action is pending or sanctions are not completed.

(2) The university must provide copies of education records, subject to the provisions of subsection (1) of this section, in the following circumstances:

(a) If failure to do so would effectively prevent the student from inspecting and reviewing a record;

(b) When records are released pursuant to a student's consent and the student requests copies; and/or

(c) When the records are transferred to another educational institution where the student seeks to attend or intends to enroll and the student requests copies.