Purpose of the Proposal and Its Anticipated Effects, Including Any Changes in Existing Rules: The purpose of the proposal is to remove the annual print management strategy reporting requirement on state agencies, boards and commissions, and higher education institutions.

Reasons Supporting Proposal: In 2016, the department of enterprise services (DES) put in place chapter 200-380 WAC in response to state law, which aims to improve efficiency and minimize costs associated with agency-based printing. While statutory rule-making requirements on DES do not address reporting, reporting to DES was an important aspect of initial implementation of the statute, including helping DES identify how to best support agencies' implementation efforts.

Now that initial implementation of RCW 43.19.742 has completed, removing the reporting requirement reduces redundancy and frees up state resources better committed to the legislature's goals to increase efficiencies and reduce costs.

Statutory Authority for Adoption: RCW 43.19.742 Agency management of print operations—Department rules and guidelines.

Statute Being Implemented: RCW 43.19.742 Agency management of print operations—Department rules and guidelines.

Name of Agency Personnel Responsible for Drafting: Jack Zeigler, 1500 Jefferson [Street S.E.], Olympia, WA, 360-407-9209; Implementation: Jason Bippert, 7580 New Market Street S.W., Tumwater, [WA], 360-664-4332; and Enforcement: MariJane Kirk, 1500 Jefferson [Street S.E.], Olympia, WA, 360-407-9392.

Agency Comments or Recommendations, if any, as to Statutory Language, Implementation, Enforcement, and Fiscal Matters: Statutory rule-making requirements on DES do not address reporting. DES and other interested stakeholders determined an annual print management strategy reporting requirement was an important aspect of initial implementation of the statute, including helping DES identify how to best support agencies' implementation efforts.

Agencies are encouraged to continue to track, manage and reduce their agency-based printing costs, and have the information available to provide upon request to the governor, the office of financial management, the state auditor or the legislature. DES remains available to discuss this topic and other print related topics and provide support as needed.

Explanation of the Reason the Agency Believes the Expedited Rule-Making Process is Appropriate: This rule applies only to governmental actions of state agencies, boards and commissions, and higher education institutions.

THIS RULE IS BEING PROPOSED UNDER AN EXPEDITED RULE-MAKING PROCESS THAT WILL ELIMINATE THE NEED FOR THE AGENCY TO HOLD PUBLIC HEARINGS, PREPARE A SMALL BUSINESS ECONOMIC IMPACT STATEMENT, OR PROVIDE RESPONSES TO THE CRITERIA FOR A SIGNIFICANT LEGISLATIVE RULE. IF YOU OBJECT TO THIS USE OF THE EXPEDITED RULE-MAKING PROCESS, YOU MUST EXPRESS YOUR OBJECTIONS IN WRITING AND THEY MUST BE SENT TO Jack Zeigler, DES, 1500 Jefferson [Street S.E.], Olympia, WA 98501, phone 360-407-9209, email jack.zeigler@des.wa.gov, AND RECEIVED BY October 18, 2021.

In order to fully implement the requirements of this chapter:

(1) Agencies must adopt agency wide policies, standards and procedures governing the management of their print operations.

(2) Agencies must determine baseline print costs using life cycle cost analysis as defined by RCW 39.26.010(15). Where applicable, agencies must include the costs of equipment relocation and redeployment.

(((3) Agencies must annually submit an agency print management strategy report to the department.))