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SENATE BILL 6718
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AS AMENDED BY THE HOUSE
Passed Legislature - 1996 Regular Session
State of Washington 54th Legislature 1996
Regular Session
By
Read first time 01/26/96. Referred to Committee
on Ways & Means.
Funding local government archives
and records management.
AN ACT Relating to
archives and records management; amending RCW 40.14.025 and 40.14.027; adding a
new section to chapter 36.22 RCW; creating a new section; providing an
effective date; and providing an expiration date.
BE IT ENACTED BY THE LEGISLATURE OF THE STATE OF
WASHINGTON:
NEW SECTION. Sec.
1. A new section is added
to chapter 36.22 RCW to read as follows:
In addition to any
other charge authorized by law, the county auditor shall charge a surcharge of
one dollar per instrument for each document recorded. Revenue generated
through this surcharge shall be transmitted monthly to the state treasurer for
deposit in the archives and records management account. These funds shall be
used solely for providing records scheduling, security microfilm inspection and
storage, archival preservation, cataloging, and indexing for local government
records through the regional branch archives of the division. This section
shall expire June 30, 2001.
NEW SECTION. Sec.
2. It is the intent of the
legislature that the fee imposed under section 1 of this act be reviewed before
the expiration date of that section. The legislature may continue or modify
the fee as necessary for adequate and proper funding of the archives and
records management account.
Sec. 3. RCW 40.14.025 and 1991
sp.s. c 13 s 5 are each amended to read as follows:
(1) The
secretary of state and the director of financial management shall jointly
establish a ((schedule of fees and charges governing the)) procedure
and formula for allocating the costs of services provided by the division
of archives and records management to ((other)) state agencies((,
offices, departments, and other entities. The schedule shall be determined
such that the fees and charges will provide the division with funds to meet its
anticipated expenditures)). The total amount allotted for services to
state agencies shall not exceed the appropriation to the archives and records
management account during any allotment period.
There is created the
archives and records management account in the state treasury which shall
consist of all fees and charges collected under this section, section 1 of
this act, and section 4 of this act. The account shall be appropriated
exclusively for ((use by the secretary of state for)) the payment of
costs and expenses incurred in the operation of the division of archives and
records management as specified by law.
Sec. 4. RCW 40.14.027 and 1995 c
292 s 17 are each amended to read as follows:
State agencies shall
collect a surcharge of twenty dollars from the judgment debtor upon the
satisfaction of a warrant filed in superior court for unpaid taxes or
liabilities. The surcharge is imposed on the judgment debtor in the form of a
penalty in addition to the filing fee provided in RCW 36.18.012(3). The
surcharge revenue shall be transmitted to the state treasurer for deposit in
the archives and records management account((, or procedures for the
collection and transmittal of surcharge revenue to the archives and records
management account shall be established cooperatively between the filing
agencies and clerks of superior court)).
Surcharge revenue
deposited in the archives and records management account shall be expended by
the secretary of state exclusively for ((the payment of costs and expenses
incurred in the provision of public archives and records management services to))
disaster recovery, essential records protection services, and records
management training for local government agencies by the division of
archives and records management. The secretary of state shall ((work)),
with local government representatives ((to)), establish a
committee to advise the state archivist on the local government archives and
records management program. ((Surcharge revenue shall be allocated
exclusively to:
(1) Appraise,
process, store, preserve, and provide public research access to original
records designated by the state archivist as archival which are no longer
required to be kept by the agencies which originally made or filed them;
(2) Protect
essential records, as provided by chapters 40.10 and 40.20 RCW. Permanent
facsimiles of essential records shall be produced and placed in security
storage with the state archivist;
(3) Coordinate
records retention and disposition management and provide support for the
following functions under RCW 40.14.070:
(a) Advise and
assist individual agencies on public records management requirements and
practices; and
(b) Compile,
maintain, and regularly update general records retention schedules and
destruction authorizations; and
(4) Develop and
maintain standards for the application of recording media and records storage
technologies.))
NEW SECTION. Sec.
5. This act takes effect on
July 1, 1996.
