Brief Description: Establishing a work group to evaluate creating a centralized identification number system.

Sponsors: Representatives Haigh, Armstrong and Miloscia.

Hearing Date: 3/4/03

Staff: Katie Blinn (786-7114).

Background:

State agencies use a variety of methods to assign identification numbers for persons and businesses that provide services to the state, receive services or benefits from the state, file claims with or against the state, enter into contracts with the state, make payments to the state, or otherwise conduct business with the state. A variety of state and federal laws prohibit agencies from using social security numbers as identification numbers or account numbers. A variety of state and federal privacy laws prohibit agencies from releasing personally identifiable information to anyone who is not authorized to have access to such information.

The 2002 Statewide Accountability Report issued by the Office of the State Auditor (SAO) recommends that the Legislature consider requiring any person receiving state resources to be given, on first contact, an individual identifying number. From then on, individuals would be required to present this number whenever applying for any other state assistance or for employment with the state. The goal of the SAO is to allow a state agency to perform data matches for any of its clients with any other state agency to determine if continuing or additional assistance is proper or necessary.

Summary of Bill:

The Office of Financial Management (OFM) must convene an identification number workgroup to evaluate the feasibility and challenges to creating a centralized process for the state to issue identification numbers to persons and businesses that conduct business with the state. The identification number workgroup must include at least one representative from the following state agencies:

•    The Office of Financial Management;

•    The Department of Social and Health Services;

•    The Department of Revenue;

•    The Dpartment of Labor and Industries;

•    The Health Care Authority;

•    The Employment Security Department;

•    The Higher Education Coordinating Board;

•    The Department of Corrections;

•    The Department of Personnel;

•    The Department of Retirement Systems;

•    The Department of Financial Institutions;

•    The Department of Licensing;

•    The Department of Health;

•    The Department of Veterans' Affairs;

•    The Department of Information Services;

•    The Office of the Superintendent of Public Instruction;

•    The Secretary of State;

•    The Department of Community, Trade, and Economic Development;

•    The Department of Fish and Wildlife;

•    The Office of the State Auditor; and

•    The Workforce Training and Education Coordinating Board.

The identification number workgroup must examine the following topics:

•    The system that each agency uses to issue identification numbers;

•    The information associated with each number, including personally identifying information;

•    The requirements and procedures provided in state and federal law to protect privacy and to prevent the unauthorized release of information;

•    The processes each agency has in place to prevent the unauthorized release of information;

•    The processes each agency has in place to lawfully exchange information with other state agencies, local government agencies, the federal government, and other authorized parties;

•    The challenges of creating a centralized system;

•    The challenges of creating a consistent, centralized process for state agencies to issue identification numbers to persons and businesses that conduct business with the state; and

•    The processes necessary to ensure that the information associated with each identification number is only accessible to those persons authorized to have access.

The identification number workgroup must issue a progress report to the Legislature no later than January 31, 2004, that includes findings and recommendations on the feasibility of creating a centralized identification number system, whether to create such a system and, if so, how.

Appropriation: None.

Fiscal Note: Requested on February 26, 2003.

Effective Date: The bill takes effect 90 days after adjournment of session in which bill is passed.