SENATE BILL REPORT
SHB 2155



As Reported By Senate Committee On:
Government Operations & Elections, February 20, 2006
Ways & Means, February 22, 2006

Title: An act relating to state publication preservation by state library services within the office of the secretary of state.

Brief Description: Regarding preservation of state publications by the state library services.

Sponsors: House Committee on State Government Operations & Accountability (originally sponsored by Representatives Lantz and Shabro; by request of Secretary of State).

Brief History: Passed House: 1/25/06, 98-0.

Committee Activity: Government Operations & Elections: 2/20/06 [DPA].

Ways & Means: 2/22/06 [DPA(GO)].


SENATE COMMITTEE ON GOVERNMENT OPERATIONS & ELECTIONS

Majority Report: Do pass as amended.Signed by Senators Kastama, Chair; Berkey, Vice Chair; Roach, Ranking Minority Member; Benton, Fairley, Haugen, Kline and Pridemore.

Staff: Cindy Fazio (786-7405)


SENATE COMMITTEE ON WAYS & MEANS

Majority Report: Do pass as amended by Committee on Government Operations & Elections.Signed by Senators Prentice, Chair; Fraser, Vice Chair, Capital Budget Chair; Doumit, Vice Chair, Operating Budget; Zarelli, Ranking Minority Member; Brandland, Fairley, Kohl-Welles, Parlette, Pflug, Pridemore, Rasmussen, Regala, Rockefeller, Schoesler and Thibaudeau.

Staff: Steve Jones (786-7440)

Background: The state Publications Distribution Center (Center) was established in 1963 as part of the State Library to serve as the official repository of state publications. Every state agency must promptly deposit copies of its publications with the Center. The Secretary of State may regulate how many copies of each publication are submitted. The publications include reports, periodicals, magazines, books, pamphlets, and leaflets issued by the state, the Legislature, constitutional officers, or other state agencies supported by state funds, not including typewritten correspondence and interoffice memoranda.

Laws pertaining to state publications do not contain any provisions for electronic records.

Summary of Amended Bill: The State Library must ensure permanent public access to public state government publications, regardless of the format.

"Electronic repository" and "format" are defined. The definition of "state publication" is revised.

State agencies must submit copies of published information that qualifies as state publications to the State Library. If the publication is in print format only, the agency must provide a minimum of two copies of the publication to the library. The agency may provide more copies for the library to distribute to additional depository libraries. If the publication is in electronic format only, the agency must provide one copy of the publication to the library. If the publication is available in both print and electronic format, the agency must provide an electronic copy of the publication to the library, in addition to the two print copies.

Each state agency will provide the State Library with an annual list of all the publications the agency made available to the public and to state government during the preceding year. The list includes publications provided in print or electronic formats. State agencies may elect to have copies of state publications printed by the public printer delivered directly to the State Library.

Amended Bill Compared to Original Bill: The substitute bill as referred to committee was not considered.

Appropriation: None.

Fiscal Note: Available.

Committee/Commission/Task Force Created: No.

Effective Date: Ninety days after adjournment of session in which bill is passed.

Testimony For: Technology allows the very easy deletion of documents. Lost documents mean we have gaps in our history. These documents must be captured before they are lost so they can provide us with our history, and provide the public with the information they need. This is the same language that was passed out of this committee. The Governor's policy office is in agreement.

Testimony Against: None.

Who Testified: PRO: Representative Pat Lantz, Sponsor; Shane Hamlin, Secretary of State's Office.