BILL REQ. #:  H-4382.2 

Read first time 01/19/10.   Referred to Committee on General Government Appropriations.

     AN ACT Relating to promoting efficiencies in the services provided by the office of the public printer; amending RCW 43.78.110 and 43.78.080; adding new sections to chapter 43.78 RCW; adding a new section to chapter 43.01 RCW; and creating new sections.

BE IT ENACTED BY THE LEGISLATURE OF THE STATE OF WASHINGTON:

NEW SECTION.  Sec. 1   The legislature finds that the current state printing enterprise approach should be reviewed and modified to accommodate new technology, changing industry trends, and agency practices of distributing more information electronically rather than using paper documents. The business model used by the public printer should be revised as needed to more efficiently provide printing services and competitive pricing. The legislature intends to facilitate the public printer's efforts in this regard through the changes and study in this act.

NEW SECTION.  Sec. 2   A new section is added to chapter 43.78 RCW to read as follows:
     (1) The public printer shall provide a program of managed print services to state agencies that are required to utilize these services under section 2 of this act and to other agencies that choose to utilize these services. The managed print services shall be similar to the model currently used by the public printer on the effective date of this section, and may be modified as necessary to efficiently provide this service.
     (2) All state agencies with total annual average full-time equivalent staff that exceeds one thousand as determined by the office of financial management shall utilize managed print services provided through the public printer unless exempted by the director of financial management. The director of financial management may exempt a state agency, or a program within a state agency, if the director deems it unfeasible or the public printer and agency could not reasonably reach an agreement on managed print services.

NEW SECTION.  Sec. 3   A new section is added to chapter 43.78 RCW to read as follows:
     (1) The public printer shall consult with the office of financial management and state agencies to more efficiently manage the use of envelopes by standardizing them to the extent feasible given the business needs of state agencies.
     (2) All state agencies with total annual average full-time equivalent staff that exceeds one thousand as determined by the office of financial management shall cooperate with the public printer in efforts to standardize envelopes under subsection (1) of this section.

NEW SECTION.  Sec. 4   A new section is added to chapter 43.01 RCW to read as follows:
     (1) All state agencies with total annual average full-time equivalent staff that exceeds one thousand as determined by the office of financial management shall:
     (a) Utilize managed print services provided through the public printer under section 2 of this act unless exempted by the director of financial management. The director of financial management may exempt a state agency, or a program within a state agency, if the director deems it unfeasible or the public printer and agency could not reasonably reach an agreement on managed print services; and
     (b) Consult with the public printer to more efficiently and cost- effectively use envelopes by standardizing the types of envelopes to the extent consistent with the agency's business needs as provided in section 3 of this act.
     (2) Agencies not included in subsection (1) of this section are encouraged to use managed print services under subsection (1)(a) of this section and standardize envelopes under subsection (1)(b) of this section.

NEW SECTION.  Sec. 5   The public printer shall report to the legislature by December 1, 2010, on:
     (1) Progress in implementing section 2 of this act and a detailed analysis of savings to date and potential future savings given continued implementation efforts;
     (2) Progress in standardizing envelopes under section 3 of this act, especially the reduction in the types of envelopes used and a detailed analysis of savings to date and potential future savings as efforts to standardize envelopes continue to be implemented; and
     (3) An updated strategic plan by the public printer describing changes to its business model to make its operations and services more enterprise focused within the parameters of its mission, and describing more transparent pricing practices.

Sec. 6   RCW 43.78.110 and 2009 c 486 s 12 are each amended to read as follows:
     (1) Whenever in the judgment of the public printer certain printing, ruling, binding, or supplies can be secured from private sources more economically than by doing the work or preparing the supplies in the state printing plant, the public printer may obtain such work or supplies from such private sources. The solicitation for the contract opportunity must be posted on the state's common vendor registration and bid notification system. The public printer shall develop procurement policies and procedures, such as unbundled contracting and subcontracting, that encourage and facilitate the purchase of such services or supplies from Washington small businesses to the maximum extent practicable and consistent with international trade agreement commitments.
     (2) In event any work or supplies are secured on behalf of the state under this section the state printing plant shall not be entitled to add ((up to five percent to the cost thereof to cover the handling of the orders which shall be added to the bills and charged to the respective authorities ordering the work or supplies. The five percent handling charge shall not apply to contracts with institutions of higher education)) an additional charge.
     (3) The definitions in this subsection apply throughout this section.
     (a) "Common vendor registration and bid notification system" has the definition in RCW 39.29.006.
     (b) "Small business" has the definition in RCW 39.29.006.

Sec. 7   RCW 43.78.080 and 1972 ex.s. c 1 s 1 are each amended to read as follows:
     All printing, ruling, binding, and other work done or supplies furnished by the state printing plant for the various state departments, commissions, institutions, boards, and officers shall be paid for on an actual cost basis as determined from a standard cost finding system to be maintained by the state printing plant. In no event shall the price charged the various state departments, commissions, institutions, boards, and officers exceed those established by the ((Porte Publishing Company's)) Franklin Printing Catalogue for similar and comparable work. All bills for printing, ruling, binding, and other work done or for supplies furnished by the state printing plant shall be certified and sworn to by the public printer.
     The public printing shall be divided into the following classes:
     FIRST CLASS. The bills, resolutions, and other matters that may be ordered by the legislature, or either branch thereof, in bill form, shall constitute the first class, and shall be printed in such form as the legislature shall provide.
     SECOND CLASS. The second class shall consist of printing and binding of journals of the senate and house of representatives, and the annual and biennial reports of the several state officers, state commissions, boards, and institutions, with the exception of the reports of the attorney general and the governor's message to the legislature, which shall be printed and bound in the same style as heretofore. Said journals and reports shall be printed in such form as the senate and house of representatives and the various state officers, commissions, boards, and institutions shall respectively provide.
     THIRD CLASS. The third class shall consist of all reports, communications, and all other documents that may be ordered printed in book form by the legislature or either branch thereof, and all reports, books, pamphlets, and other like matter printed in book form required by all state officers, boards, commissions, and institutions shall be printed in such form and style, and set in such size type, and printed on such grade of paper as may be desired by the state officer, board, commission, or institution ordering them, and which they think will best serve the purpose for which intended.
     FOURTH CLASS. The fourth class shall consist of the session laws, and shall be printed and bound in such form as the statute law committee shall provide.
     FIFTH CLASS. The fifth class shall consist of the printing of all stationery blanks, record books, and circulars, and all printing and binding required by the respective state officers, boards, commissions, and institutions not covered by classes one, two, three, and four.