Washington State House of Representatives Office of Program Research | BILL ANALYSIS |
Judiciary Committee |
HB 2393
This analysis was prepared by non-partisan legislative staff for the use of legislative members in their deliberations. This analysis is not a part of the legislation nor does it constitute a statement of legislative intent. |
Title: An act relating to federal new hire reporting requirements.
Brief Description: Concerning employer reporting to the state support registry.
Sponsors: Representatives Rodne, Pedersen, Moscoso and Condotta; by request of Department of Social and Health Services.
Brief Summary of Bill |
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Hearing Date: 1/16/12
Staff: Trudes Tango (786-7384).
Background:
As a condition of receiving federal funds for Temporary Assistance for Needy Families and the state's child support enforcement program, states must comply with federal requirements regarding child support laws.
For the purposes of enforcing child support obligations, federal law requires states to have employer "new hire reporting" requirements. The new hire reporting requirements have been in effect since the 1990s.
All employers doing business in Washington must report to the state support registry the hiring of any new employee and the rehiring of any employee who was laid off, furloughed, separated, granted a leave without pay, or terminated from employment. The employer must provide the employee's name, social security number, and date of birth. Failure to report may result in civil sanctions on the employer. Employers may report by mailing a copy of the employee's W-4 form or by other means authorized by the registry, including electronically.
The registry retains information on an employee only if the registry is responsible for establishing, enforcing, or collecting a support debt of the employee. The registry may keep information on an employee for as long as may be necessary to share the information with the national directory of new hires as required under federal law or to provide the information to other state agencies for comparison with records possessed by those agencies. For example, the Employment Security Department obtains information in the new hire registry to assist it in monitoring the unlawful collection of unemployment benefits. Information that is not permitted to be retained is destroyed.
Last year, Congress enacted legislation that requires states to amend their new hire reporting registries in two ways: (1) employers must report the employee's hire date; and (2) the federal law's definition of "newly-hired employee" must be used.
Summary of Bill:
Employers must report to the registry the hiring of any person who has not previously been employed by the employer or who was previously employed by the employer but has been separated from that employment for at least 60 consecutive days. Employers must report the date the employee first performed services for pay.
Employers must report, to the extent practicable, by W-4 form, or at the option of the employer, an equivalent form, and may mail the form, or may transmit it electronically, or by other means authorized by the registry.
Appropriation: None.
Fiscal Note: Requested on January 13, 2012.
Effective Date: The bill takes effect 90 days after adjournment of the session in which the bill is passed.