Washington State

House of Representatives

Office of Program Research

BILL

ANALYSIS

Local Government Committee

HB 1576

This analysis was prepared by non-partisan legislative staff for the use of legislative members in their deliberations. This analysis is not a part of the legislation nor does it constitute a statement of legislative intent.

Brief Summary of Bill

Authorizes county assessors to send via electronic means any assessment, notice, or other information that would otherwise be sent via regular mail, as long as the person entitled to the information: (1) agrees to receive information electronically, and (2) the assessor takes measures to protect confidential information from unauthorized disclosure.
Exempts from disclosure under the Public Records Act information obtained by the assessor for purposes of this section, such as taxpayer e-mail addresses, waivers, and passwords.

Background:

County assessors (assessors) determine the value of all taxable real and personal property in the applicable county for the purpose of determining the tax liabilities of property owners. The assessor also calculates the tax rate necessary to raise the correct amount of property taxes for each taxing district and administers a variety of tax exemptions.

The assessor is required to send certain notices and information by mail. This includes notices sent to taxpayers regarding:

any change in the true and fair value of taxpayers' real property;
the assessed value of taxpayers' personal property;
the imposition of an additional tax or penalty in cases of disqualification for valuation of historic property; and
the amount of a compensating tax owed when a designation of land as forest land has been removed.

The assessor is currently authorized to mail or electronically transmit notices related to valuing personal property. Assessors may send electronic notice to persons in the county with personal property that must be assessed and who must make and deliver to the assessor a correct list and statement of his or her personal property.

Summary of Bill:

County assessors are authorized to send by electronic means (i.e., by e-mail or other electronic means reasonably calculated to apprise the person of the information) assessments, notices, or other information that they would otherwise be required to send, or would customarily send, by regular mail. To send notice electronically, assessors must:

receive authorization from the recipient to send any such assessment, notice, or other information electronically; and
use methods reasonably designed to protect certain confidential information from unauthorized disclosure, unless the taxpayer has executed a written waiver.

Authorizations to receive assessments, notices, or other information electronically remain in effect unless or until revoked in writing. Information that is electronically transmitted is deemed to have been mailed on the date that the assessor electronically sends the information or electronically notifies the person that the information is available and accessible.

Information obtained by the assessor for purposes of providing electronic notice and protecting taxpayer information, such as taxpayer e-mail addresses, waivers, or passwords are not subject to disclosure under the Public Records Act.