AN ACT Relating to an annual leave sharing program for state employees; and adding new sections to chapter 41.04 RCW.

BE IT ENACTED BY THE LEGISLATURE OF THE STATE OF WASHINGTON:

NEW SECTION. Sec. 1. A new section is added to chapter 41.04 RCW to read as follows:

The legislature finds that: (1) State employees historically have joined together to help their fellow employees who suffer from, or have relatives or household members suffering from, an extraordinary or severe illness, injury, impairment, or physical or mental condition which prevents the individual from working and causes great economic and emotional distress to the employee and his or her family; and (2) these circumstances may be exacerbated because the affected employees use all their accrued sick leave and annual leave and are forced to take leave without pay or terminate their employment. Therefore, the legislature intends to provide for the establishment of a leave contribution program.

NEW SECTION. Sec. 2. A new section is added to chapter 41.04 RCW to read as follows:

As used in sections 1 through 3 of this act, "employee" means any employee of the state entitled to accrue sick leave or annual leave and for whom accurate leave records are maintained. The term does not include employees of school districts created and operated under Title 28A RCW.

NEW SECTION. Sec. 3. A new section is added to chapter 41.04 RCW to read as follows:

The Washington state leave contribution program is hereby created. The purpose of the Washington state leave contribution program is to permit employees, at no cost to the state, to come to the aid of a fellow employee who is suffering from or has a relative or household member suffering from an extraordinary or severe illness, injury, impairment, or physical or mental condition which has caused or is likely to cause the employee to take leave without pay or terminate his or her employment.

NEW SECTION. Sec. 4. A new section is added to chapter 41.04 RCW to read as follows:

(1) An agency head may permit an employee to receive leave under this section if the agency head finds that:

(a) The employee suffers from, or has a relative or household member suffering from, an illness, injury, impairment, or physical or mental condition which is of an extraordinary or severe nature and which has caused, or is likely to cause, the employee to:

(i) Go on leave without pay status; or

(ii) Terminate state employment;

(b) The employee's absence and the use of contributed leave are justified;

(d) The employee has diligently attempted to accrue sick leave reserves; and

(e) The employee has diligently pursued and been found to be ineligible for benefits under chapter 51.32 RCW.

(2) The agency head shall determine the amount of leave, if any, which an employee may receive under this section. However, an employee shall not receive a total of more than two hundred sixty-one days of leave.

(3) An employee who has an accrued annual leave balance of more than ten days may request that the head of the agency for which the employee works transfer a specified value of annual leave to another employee authorized to receive leave under subsection (1) of this section.

(4) Transfers of leave made by an agency head under subsection (3) of this section shall be revenue neutral to the state and may not exceed: (a) The value of the amount of leave accrued in excess of ten days by the employee requesting the transfer, or (b) the value of the amount of annual leave specified by the employee requesting the transfer.

(5) Leave transferred under this section may be transferred from employees of one agency to an employee of the same agency or, with the approval of the heads of both agencies, to an employee of another state agency.

(6) While an employee is on leave transferred under this section, he or she shall continue to be classified as a state employee and shall receive the same treatment in respect to salary, wages, and employee benefits as the employee would normally receive if using accrued annual leave or sick leave.

(a) All salary and wage payments made to employees while on leave transferred under this section shall be made by the agency employing the person receiving the leave.

(b) In the case of leave transferred by an employee of one agency to an employee of another agency, the agencies involved shall arrange for the transfer of funds and credit for the appropriate value of leave.

(i) Pursuant to rules adopted by the office of financial management, funds shall not be transferred under this section if the transfer would violate any constitutional or statutory restrictions on the funds being transferred.

(ii) The office of financial management may adjust the appropriation authority of an agency receiving funds under this section only if and to the extent that the agency's existing appropriation authority would prevent it from expending the funds received.

(iii) Where any questions arise in the transfer of funds or the adjustment of appropriation authority, the director of financial management shall determine the appropriate transfer or adjustment.

(7) Leave transferred under this section shall not be used in any calculation to determine an agency's allocation of full time equivalent staff positions.

(8) The value of any leave transferred under this section which remains unused shall be returned to the employee or employees who transferred the leave when the agency head finds that the leave is no longer needed or will not be needed at a future time in connection with the illness or injury for which the leave was transferred. The value of unused leave which was transferred by more than one employee shall be returned on a pro rata basis.

NEW SECTION. Sec. 5. A new section is added to chapter 41.04 RCW to read as follows:

The state personnel board and the higher education personnel board shall adopt joint rules: (1) Establishing parameters for the leave contribution program which are consistent with the provisions of sections 1 through 4 of this act and which they deem appropriate; (2) establishing a method to determine a value for the leave of each donor and recipient of leave so that the leave transfer is revenue neutral for the state; and (3) providing for the administration of the program. The joint rules adopted under this section shall apply to all employees as defined under section 2 of this act.

NEW SECTION. Sec. 6. If any provision of this act or its application to any person or circumstance is held invalid, the remainder of the act or the application of the provision to other persons or circumstances is not affected.