(1) What is SIEDRS? SIEDRS is a computer system that collects claim data electronically from self-insurers. Effective July 1, 2008, all self-insurers must send timely and accurate claim data to SIEDRS in the required format.
(2) How often must a self-insurer report claim data to SIEDRS? All claims opened during a calendar month, as well as any updates made during that month to claims opened after the self-insurer's enrollment date (postenrollment claims), must be reported to SIEDRS by the tenth calendar day of the following month. Data can be submitted more often, but not more than once per day.
Newly certified self-insurers must begin submitting data by the tenth calendar day of the month following their date of certification. For example, if an employer is certified to self-insure effective January 1st, data must be submitted to SIEDRS by February 10th.
(3) What is the required format? Data submitted to SIEDRS must comply with all requirements outlined in the SIEDRS Enrollment Package (Publication F207-194-000).
(4) When must a self-insurer correct errors? Error corrections must be submitted to SIEDRS within ten calendar days of notification of the error. Notification occurs on the date SIEDRS provides the error report to the self-insurer.
(5) What happens if a self-insurer doesn’t comply with SIEDRS requirements?
(a) The department may assess penalties for failure to comply with SIEDRS requirements. The department will consider penalties when a self-insurer:
(i) Refuses or fails to send data files to SIEDRS.
(ii) Repeatedly reports late.
(iii) Repeatedly fails to correct errors on time.
(iv) Demonstrates repeated and uncorrected inaccuracies in reporting format.
(b) Repeated failure to comply with SIEDRS requirements may result in increased sanctions, up to and including withdrawal of self-insurance certification.
(6) How will penalties be assessed?
(a) Penalties are assessed for any occurrences within a twelve-month period, and need not be consecutive. An occurrence is defined as a failure to comply with any part of this section, and is attributed to an individual file regardless of the number of claims it contains. For example, a failure to submit a data file (of any size) for one particular month results in one occurrence.
(b) Penalties are cumulative. For example, failure to send data files for twelve occurrences results in twelve penalties with a cumulative total of seventy-one thousand dollars.
(c) The department has the discretion to consider withdrawal of certification at any time, based on the self-insurer's compliance record.
(d) Penalty table:
Occurrence | Failure to Send Data Files | Late Reporting | Failure to Correct Errors on Time | Uncorrected Reporting Format Inaccuracies |
1st | | $500 | | $250 | | $250 | | $500 | |
2nd | | $500 | | $250 | | $250 | | $500 | |
3rd | | $1,000 | | $500 | | $500 | | $1,000 | |
4th | | $2,000 | | $1,000 | | $1,000 | | $2,000 | |
5th | | $4,000 | | $1,500 | | $1,500 | | $4,000 | |
6th | | $6,000 | | $2,000 | | $2,000 | | $6,000 | |
7th | | $7,000 | | $3,000 | | $3,000 | | $7,000 | |
8th | | $8,000 | | $4,000 | | $4,000 | | $8,000 | |
9th | | $9,000 | | $5,000 | | $5,000 | | $9,000 | |
10th | | $10,000 | | $6,500 | | $6,500 | | $10,000 | |
11th | | $11,000 | | $8,000 | | $8,000 | | $11,000 | |
12th | | $12,000 | | $10,000 | | $10,000 | | $12,000 | |
(i) 1st and 2nd occurrences may be waived at the department's discretion for good cause.
(ii) For any waived occurrence, a notification is sent to the employer indicating noncompliance subject to penalty on repeat violation.
(iii) Any occurrence waived counts against the employer's overall SIEDRS compliance record.
(iv) If the department waives two occurrences then the 3rd occurrence results in a penalty equal in amount to the 3rd occurrence.