PDFWAC 308-10-045

Costs of providing copies of public records.

(1) The department does not charge a fee for the inspection of public records.
(2) Pursuant to RCW 42.56.120(2), the department declares that, for the following reasons, it would be unduly burdensome to calculate the actual costs for providing copies of public records:
(a) Funds were not allocated to perform a study to calculate actual costs, and the agency lacks the necessary funds to perform a study;
(b) Staff resources are insufficient to perform a study and to calculate such actual costs;
(c) A study would interfere with and disrupt other essential department's functions.
(3) The department may charge fees for production of copies of public records consistent with the fee schedule established in RCW 42.56.120 and published in the fee schedule available on the department's website at www.dol.wa.gov.
(4) The department will charge the actual amount charged by an external vendor for records copied. This includes records in nonstandard sizes; or in formats identified in the department's fee schedule available on the department of licensing's website at www.dol.wa.gov.
(5) Before copying public records, the public records officer or designee may require the requestor to:
(a) Pay a deposit of up to 10 percent of the estimated costs to copy all the requested records;
(b) Pay the remainder of the copying costs before providing all the records; or
(c) Pay the costs of copying an installment before providing the installment.
(6) At the department's discretion, the department may provide:
(a) Customized data services if the request would require the time of specialized program staff to prepare data compilations; or
(b) Customized electronic access services when such compilations and customized access services are not used by department of licensing for other agency purposes.
(c) Customized data services incur an hourly fee based on the complexity of the service.
(7) At the discretion of the public records officer, the department may waive any charges for providing public records. This determination will be made on a case-by-case basis.
[Statutory Authority: RCW 46.01.110 and chapter 42.56 RCW. WSR 23-09-006, § 308-10-045, filed 4/6/23, effective 5/7/23. Statutory Authority: RCW 42.56.040, [42.56.]070, and 46.01.110. WSR 10-10-040, § 308-10-045, filed 4/27/10, effective 5/28/10. Statutory Authority: RCW 42.17.260, 42.17.250, and 46.01.110. WSR 06-16-039, § 308-10-045, filed 7/26/06, effective 8/26/06. Statutory Authority: RCW 46.01.110 and 42.17.260. WSR 99-09-045, § 308-10-045, filed 4/19/99, effective 5/20/99. Statutory Authority: RCW 42.17.250. WSR 96-05-036, § 308-10-045, filed 2/15/96, effective 3/17/96; WSR 92-09-107, § 308-10-045, filed 4/20/92, effective 5/21/92; Order MV 348, § 308-10-045, filed 12/24/75.]