In any proceeding, the presiding officer, upon their own motion or on the motion of one of the parties or their representatives, may direct the parties to appear in person or through electronic means at a specified time and place for a prehearing conference. Such conference may be held immediately prior to the community custody violation hearing. A prehearing conference is for the purpose of considering:

(1) Simplification of the issues;

(2) Amendments to any of the materials filed with the board;

(3) Obtaining stipulations, admissions of fact, and documents;

(4) Limiting the number of witnesses; and

(5) Such other matters as may aid in the disposition of the proceeding.