(1) The completed application will include all necessary documentation.

(2) The board will treat all applications in a confidential manner.

(3) Applications will be made available through several means including:

(a) Mailings to institutions of higher education;

(b) Mailings to related teacher and school organizations;

(c) Posting on the HECB web site at http://www.hecb.wa.gov;

(d) Direct mailing to individuals.

(4) The board will annually set a deadline for the receipt of applications and documentation for reimbursement from that year's funds.