(1) Some records are exempt from disclosure, in whole or in part.

(2) If the department believes that a record is exempt from disclosure and should be withheld, the public records officer will provide:

(a) The specific exemption; and

(b) A written explanation of why the record or a portion of the record is being withheld.

(3) If only a portion of a record is exempt from disclosure, but the remainder is not exempt, the public records officer will:

(a) Redact the exempt portions;

(b) Provide the nonexempt portions; and

(c) Indicate to the requestor in writing why portions of the record are being redacted.