PDFWAC 110-300-0115

Staff records.

(1) An early learning provider must establish a records system for themselves, household members, staff, and volunteers that complies with the requirements of this chapter. Early learning program staff records must be:
(a) Verified by the licensee, center director, assistant director, or program supervisor;
(b) Entered and maintained in the electronic workforce registry, if applicable. Paper records may be discarded once entered into the electronic workforce registry and confirmed by the department;
(c) Updated to delete staff names from the electronic workforce registry when no longer employed at the early learning program; and
(d) Kept on-site or in the program's administrative office in a manner that allows the department to review the records.
(2) Records for each early learning provider and staff member must include:
(a) First and last name;
(b) Date of birth;
(c) Job title;
(d) First and last day of employment, if applicable;
(e) Proof of professional credentials, requirements, and training for each early learning staff member, pursuant to WAC 110-300-0100 through 110-300-0110.
(3) A licensee, center director, assistant director, or program supervisor must maintain the following records for each early learning provider and program staff in a confidential manner. These records must be reviewable by the department and must include at a minimum:
(a) A copy of current government issued photo identification;
(b) Emergency contact information;
(c) Completed employment application or resume;
(d) Annual observation, evaluation, and feedback information;
(e) The licensee's Social Security number, federal EIN, or a written document stating the licensee does not possess either; and
(f) Immunization records including exemption documents (center early learning programs only).
[Statutory Authority: RCW 43.216.055, 43.216.065, 43.216.250 and chapter 43.216 RCW. WSR 19-22-103, § 110-300-0115, filed 11/6/19, effective 12/7/19. WSR 18-15-001, recodified as § 110-300-0115, filed 7/5/18, effective 7/5/18. Statutory Authority: RCW 43.215.070, 43.215.201 and chapter 42.56 RCW. WSR 18-14-079, § 170-300-0115, filed 6/30/18, effective 8/1/19.]