The board shall prepare every case thoroughly prior to fixing the new minimum term or establishing the next board action on a case. Preparation includes:

(1) Establishing case file;

(2) Reviewing all pertinent documents;

(3) Scoring all cases to determine the standard range pursuant to RCW 9.94A.040;

(4) Entering data into the offender based tracking system.

The board will take whatever amount of time is necessary for appropriate deliberation and decision on each case.