The digital archives must develop a transmittal agreement for the transfer of electronic records from state and local government agencies to the digital archives. At a minimum, a transmittal agreement between the digital archives and a state or local government agency must contain:

(1) Identification of the record series;

(2) Disposition authority;

(3) Number of records to be transferred;

(4) Method, schedule, and frequency of record transmittal;

(5) Relevant metadata/indexing fields;

(6) The decryption means for any record transmitted in an encrypted format;

(7) Media file format;

(8) Identification of any access restriction and the statutory authority for such restriction;

(9) Other technical information, such as backend database management systems, necessary for ingestion of electronic data into the digital archives repository; and

(10) Procedures for collecting any fees for public copies as provided by statute or ordinance.