WSR 98-20-044
PERMANENT RULES
DEPARTMENT OF
SOCIAL AND HEALTH SERVICES
(Health and Rehabilitative Services Administration)
[Filed September 30, 1998, 1:33 p.m., effective October 7, 1998]
Date of Adoption: September 30, 1998.
Purpose: Chapter 216, Laws of 1998 (SSB 6751) requires the Division of Developmental Disabilities (DDD) to establish rules to implement the following:
1. Provide information and outreach to all applicants and eligible DDD persons and their families of all services provided by DDD, including residential habilitation centers (RHC);
2. Eligibility criteria and process for offering eligible adults the choice of admission into available vacancies in the RHCs or alternative community services.
Citation of Existing Rules Affected by this Order: Amending WAC 275-27-020, 275-27-023, 275-27-040, 275-27-050, and 275-27-230.
Statutory Authority for Adoption: RCW 74.12A.030 and 71A.16.030.
Adopted under notice filed as WSR 98-16-091 on August 5, 1998.
Changes Other than Editing from Proposed to Adopted Version: 1. WAC 275-27-020 (1)(f) Definition of "best interest" has been changed to the following: "Provide the least-restrictive setting that best meets the person's medical and personal needs."
2. WAC 275-27-202(16) Clarified this definition by changing "or" to "and/or" i.e. "RHC means a state-operated facility certified to provide ICF/MR and/or nursing facility level of care …"
3. WAC 275-27-230 (4)(f) Changed the cost of community services from 75% to 70% of the RHC daily rate.
4. WAC 275-27-230(5) Added the phrase "and will not jeopardize federal funds" to the end of the sentence.
Number of Sections Adopted in Order to Comply with Federal Statute: New 0, amended 0, repealed 0; Federal Rules or Standards: New 0, amended 0, repealed 0; or Recently Enacted State Statutes: New 0, amended 5, repealed 0.
Number of Sections Adopted at Request of a Nongovernmental Entity: New 0, amended 0, repealed 0.
Number of Sections Adopted on the Agency's Own Initiative: New 0, amended 0, repealed 0.
Number of Sections Adopted in Order to Clarify, Streamline, or Reform Agency Procedures: New 0, amended 0, repealed 0.
Number of Sections Adopted Using Negotiated Rule Making: New 0, amended 0, repealed 0; Pilot Rule Making: New 0, amended 0, repealed 0; or Other Alternative Rule Making: New 0, amended 5, repealed 0.
Other Findings Required by Other Provisions of Law as Precondition to Adoption or Effectiveness of Rule: These rules need to be effective when the emergency rules expire on October 7, 1998.
Effective Date of Rule: October 7, 1998.
September 30, 1998
Marie Myerchin-Redifer, Manager
Rules and Policies Assistance Unit
AMENDATORY SECTION (Amending WSR 92-09-115, filed 4/21/92, effective 5/22/92)
WAC 275-27-020 Definitions. (1) "Adolescent" means a DDD eligible child age thirteen through seventeen years.
(2) "Best interest" includes, but is not limited to,
((individual)) client-centered benefits ((designed)) to:
(a) Prevent regression or loss of skills already acquired;
(b) Achieve or maintain economic self-support;
(c) Achieve or maintain self-sufficiency;
(d) Prevent or remedy neglect, abuse, or exploitation of individuals unable to protect their own interest;
(e) Preserve or reunite families; and
(f) ((Prevent or reduce inappropriate institutional care by
providing)) Provide the least-restrictive setting that will meet
the ((individual's)) person's medical and personal needs((, such
as community-based services, home-based services, or other forms
of less-intensive service)).
(((2))) (3) "Client or person" means a person the division
determines under RCW 71A.16.040 and WAC 275-27-026 eligible for
division-funded services.
(((3))) (4) "Community support services" means one or more
of the services listed in RCW 71A.12.040 including, but not
limited to the following services: Architectural, case
management, early childhood intervention, employment, counseling,
family support, respite care, information and referral, health
services and equipment, therapy services, and residential
support.
(5) "Department" means the department of social and health services of the state of Washington.
(((4))) (6) "Director" means the director of the division of
developmental disabilities.
(((5))) (7) "Division or DDD" means the division of
developmental disabilities of the department of social and health
services.
(((6))) (8) "Emergency" means a sudden, unexpected
occurrence demanding immediate action.
(((7))) (9) "Exemption" means the department's approval of a
written request for an exception to a rule in this chapter.
(((8))) (10) "ICF/MR" means a facility certified as an
intermediate care facility for the mentally retarded by Title XIX
to provide services to the mentally retarded or persons with
related conditions.
(((9))) (11) "ICF/MR Eligible" for admission to an ICF/MR
means a person is determined by DDD as needing active treatment
as defined in CFR 483.440. Active treatment requires:
(a) Twenty-four hour supervision; and
(b) Continuous training and physical assistance in order to function on a daily basis due to deficits in the following areas: Toilet training, personal hygiene, dental hygiene, self-feeding, bathing, dressing, grooming, and communication.
(12) "Individual" means ((the)) a person applying for
((whom)) services from the division ((services are requested)).
(((10) "Informed consent" means an agreement obtained from a
person or the person's authorized representative, for such
person's participation in an activity other than health care.
Informed consent for health care shall be provided under RCW
7.70.065. The following information is necessary to informed
consent:
(a) An explanation of the procedures to be followed
including an identification of experimental procedures;
(b) A description of the attendant discomforts and risks;
(c) A description of the expected benefits;
(d) A disclosure of appropriate alternative procedures;
(e) An offer to answer inquiries concerning the procedures;
and
(f) Instruction that consent may be withdrawn and
participation discontinued at any time.
(11))) (13) "Intelligence quotient score" means a full scale
score on the Wechsler, or the intelligence quotient score on the
Stanford-Binet or the Leiter International Performance Scale.
(((12))) (14) "Nonresidential programs" means programs
including, but not limited to, county-funded habilitation
services.
(((13))) (15) "Nursing facility eligible" means a person is
assessed by DDD as meeting the requirements for admission to a
licensed nursing home as defined in WAC 388-97-235. The person
must require twenty-four hour care provided by or under the
supervision of a licensed nurse.
(16) "Residential habilitation center" or "RHC" means a state-operated facility certified to provide ICF/MR and/or nursing facility level of care for persons with developmental disabilities.
(17) "RHC capacity" means the maximum number of eligible persons that can reside in a residential habilitation center without exceeding its 1997 legislated budgeted capacity.
(18) "Residential programs" means ((those)) programs
providing domiciliary care or other residential services,
including, but not limited to, state residential facilities,
group homes, nursing ((homes)) facilities, ICF/MRs, tenant
support services, congregate care facilities, boarding homes,
children's foster homes, adult family homes, and group training
homes.
(((14))) (19) "Respite care" means temporary residential
services provided to a ((developmentally disabled)) person and
((the person's))/or the person's family on ((either)) an
emergency or planned basis ((without which the individual may
need an alternative living environment)).
(((15))) (20) "Secretary" means the secretary of the
department of social and health services or the secretary's
designee.
(21) "Vacancy" means an opening at a RHC, which when filled, would not require the RHC to exceed its 1997 biannually budgeted capacity, minus:
(a) Twenty-six beds designated for respite care use; and
(b) Any downsizing related to negotiations with the Department of Justice regarding community placements.
[Statutory Authority: RCW 71A.14.030 and 71A.16.020. 92-09-115 (Order 3373), § 275-27-020, filed 4/21/92, effective 5/22/92. Statutory Authority: RCW 71A.16.020. 91-17-005 (Order 3230), § 275-27-020, filed 8/9/91, effective 9/9/91. Statutory Authority: RCW 71.20.070. 89-06-049 (Order 2767), § 275-27-020, filed 2/28/89; 84-15-058 (Order 2124), § 275-27-020, filed 7/18/84. Statutory Authority: RCW 72.01.090, 72.33.040, 72.33.125 and 72.33.165. 78-04-033 (Order 1280), § 275-27-020, filed 3/16/78; Order 1143, § 275-27-020, filed 8/11/76.]
AMENDATORY SECTION (Amending WSR 97-13-051, filed 6/13/97, effective 7/14/97)
WAC 275-27-023 Exemptions. (1) The department may approve
an exemption to a specific rule in this chapter as defined under
WAC 275-27-020(((7)))(9) provided an:
(a) Assessment of the exemption shall not undermine the legislative intent of Title 71A RCW; and
(b) Evaluation of the exemption request shows granting the exemption shall not adversely effect the quality of the services, supervision, health, and safety of department-served persons.
(2) Agencies and individual providers shall retain a copy of each department-approved exemption.
(3) Exemption requests are not subject to appeal.
[Statutory Authority: RCW 71A.12.030, 71A.12.040 and Title 71A RCW. 97-13-051, § 275-27-023, filed 6/13/97, effective 7/14/97. Statutory Authority: RCW 71A.16.020. 91-17-005 (Order 3230), § 275-27-023, filed 8/9/91, effective 9/9/91.]
AMENDATORY SECTION (Amending WSR 84-15-058, filed 7/18/84)
WAC 275-27-040 Application for services. (1) ((All
applications)) Individuals applying for division services ((shall
be filed)) shall file an application with one of the division
field services offices in the form and manner required by the
director.
(2) An ((application may be made by an)) individual, ((or))
advocate ((for)), ((or)) parent ((or parents)), or guardian of
such an individual may file an application for services.
(3) DDD shall inform all applicants about the complete spectrum of service options provided by the division, including the existence and availability of residential habilitation centers and community support services.
[Statutory Authority: RCW 71.20.070. 84-15-058 (Order 2124), § 275-27-040, filed 7/18/84. Statutory Authority: RCW 72.01.090, 72.33.040, 72.33.125 and 72.33.165. 78-04-033 (Order 1280), § 275-27-040, filed 3/16/78; Order 1143, § 275-27-040, filed 8/11/76.]
AMENDATORY SECTION (Amending WSR 86-18-049, filed 8/29/86)
WAC 275-27-050 Determination for necessary services. (1)
Within sixty days from the date of the division's decision that
((an individual is developmentally disabled)) a person is
eligible for division funded services, the appropriate division
field services office shall evaluate the ((individual's))
person's needs to determine which services, if any, are necessary
to serve the client's best interest. DDD shall explain to the
person/family their available service options. In addition, DDD
shall do what is reasonable to:
(a) Provide choice of service options within available funding that assists people to remain in their homes and communities;
(b) Plan and develop community support services that take into consideration the unique needs of the individual and family.
(2) ((Upon completion of)) After the evaluation is
completed, and if appropriate, the division will develop an
individual service plan ((with determination of necessary
services shall be prepared)) pursuant to WAC 275-27-060 ((or
other department forms as appropriate)).
(3) Determination of necessary services ((shall not be
regarded as)) is not a guarantee of service authorization or
delivery. Service authorization and delivery of services ((shall
be)) are pursuant to WAC 275-27-230.
(4) The department will develop an outreach program to ensure that eligible persons are aware of all of the services provided by DDD, including community support services and residential habilitation centers.
[Statutory Authority: RCW 71.20.070. 86-18-049 (Order 2418), § 275-27-050, filed 8/29/86; 84-15-058 (Order 2124), § 275-27-050, filed 7/18/84. Statutory Authority: RCW 72.01.090, 72.33.040, 72.33.125 and 72.33.165. 78-04-033 (Order 1280), § 275-27-050, filed 3/16/78; Order 1143, § 275-27-050, filed 8/11/76.]
AMENDATORY SECTION (Amending WSR 91-17-005, filed 8/9/91, effective 9/9/91)
WAC 275-27-230 Authorization of services. (1) The
division's field services section shall be responsible for
authorizing services ((received by eligible persons)) agreed to
by the person/family including, but not limited to:
(a) Placement to and from residential habilitation centers;
(b) ((Other)) Community residential services;
(c) Family support services; and
(d) Nonresidential programs.
(2) The division's authorization of services shall be based on the availability of services and funding.
(3) The division ((shall)) will include the following
persons when determining authorized services:
(a) The person;
(b) The person's parent or guardian and may include:
(i) The person's advocate; or
(ii) Other responsible parties.
(4) ((The division shall not make an emergency or temporary
admission of a person to a residential habilitation center for
thirty-one days or more without the written approval of the
division director or the director's designee.
(5))) Per RCW 71A.116.010 the division shall offer adults
the choice of admittance to a residential habilitation center if
all of the following conditions exist:
(a) An RHC vacancy is available;
(b) Funding, specifically designated for this purpose in the state operating budget, is available for alternative community support services;
(c) The person or their family is requesting residential services;
(d) The person meets ICF/MR or nursing facility eligibility for the available RHC vacancy;
(e) The person is the most in need of residential services as determined by DDD after reviewing all persons determined eligible for ICF/MR or nursing facility level of care. DDD will make this selection based on the following criteria:
(i) The person is age eighteen or older;
(ii) The person's/family's health and safety is in jeopardy due to the lack of necessary residential support and supervision:
(A) Priority is given to eligible persons/families currently without necessary residential supports;
(B) Other eligible persons will be considered based on their risk of losing residential supports due to unstable or deteriorating circumstances.
(f) The person's alternative DDD funded community support services would cost seventy percent or more of the average RHC rate, assuming a minimum household size of three persons.
(5) If RHC capacity is not being used for permanent residents, the division will make these vacancies available for respite care or any other services the department determines are needed and allowable within the rules governing the use of federal funds.
(a) Admission of a child or adolescent to an RHC for respite care requires the written approval of the division director or designee.
(b) Respite care exceeding thirty days in a calendar year is subject to subsection (6) of this section.
(6) The division shall not make an emergency or temporary admission of a person to a residential habilitation center for thirty-one days or more without the written approval of the division director or the director's designee if the admission is not a choice provided under subsection (4) of this section.
(a) Children twelve years of age and younger shall not be admitted to an RHC.
(b) Admission of an adolescent to an RHC can only occur if:
(i) DDD determines that foster placement services cannot meet the emergency needs of the child/family; and
(ii) A voluntary placement plan is in place with DDD with the goal of community placement or family reunification; and
(iii) Progress towards placement planning is reported to the division director at least every ninety days.
(7) The division shall authorize county-funded services only when the:
(a) Service is included in a department contract; and
(b) Person is at least twenty-one years of age and graduated from school during their twenty-first year; or
(c) Person is twenty-two years of age or older; or
(d) Person is two years of age or younger and eligible for early intervention services.
(((6))) (8) The department shall require a person to
participate in defraying the cost of services provided when
mandated by state or federal regulation or statute.
[Statutory Authority: RCW 71A.16.020. 91-17-005 (Order 3230), § 275-27-230, filed 8/9/91, effective 9/9/91. Statutory Authority: RCW 71.20.070. 86-18-049 (Order 2418), § 275-27-230, filed 8/29/86; 84-15-058 (Order 2124), § 275-27-230, filed 7/18/84. Statutory Authority: RCW 71.20.070, 72.33.125 and 72.33.850. 82-06-034 (Order 1771), § 275-27-230, filed 3/1/82. Statutory Authority: RCW 72.01.090, 72.33.040, 72.33.125 and 72.33.165. 78-04-033 (Order 1280), § 275-27-230, filed 3/16/78; Order 1143, § 275-27-230, filed 8/11/76.]