POL 110.008 - Reporting Quinto, Lotto and Lucky for Life Results (Revision)

Added that the director and the public information officer or designee are notified by the headquarters drawing official (HDO) when there is a Lotto jackpot, Quinto cashpot, or Lucky for Life grand prize winner. When verification of a game is delayed past 11:00 p.m., the HDO notifies the Associated Press and the results will be provided "as soon as possible" (rather than "by 7:00") the following morning.

Signed February 3, 2000.

POL 120.003 - Conditions of Employment for Exempt Employees (Revision)

Salaries for exempt WSL positions are now tied to exempt management bands. Removed the reference to appointments being made upon successful completion of a panel interview.

Added the factors considered when establishing/adjusting exempt salaries:

•	Salary alignment with jobs with similar responsibilities within the agency.
•	Salary compression (salaries of subordinate employees are approaching the salary of the exempt employee).
•	Salary alignment with similar jobs in the state or in other jurisdictions.
•	Difficulties in recruiting for or retaining employees in the position.
•	Changes to the scope of the job or increases to duties and responsibilities.
•	Progression adjustments (recognizing growth, development, training, or additional education obtained by the incumbent).

Added a section and a procedure on evaluating salaries.

Performance evaluations are no longer done on an MDPP form; they are done every June, using key annual objectives identified by the employee and supervisor the previous June.

Clarified that:

•	The time off that can be granted by the director is "exchange" time; and
•	The WSL "considers" affirmative action candidates (they are not necessarily interviewed for every position).

Signed January 4, 2000.

POL 220.006 - Coffee and/or Light Refreshments at Lottery-Sponsored Events (Revision)

Updated the OFM regulation numbers referenced in the policy.

Signed March 6, 2000.

POL 220.007 - Meal Reimbursement at Meetings and Formal Training Sessions (Revision)

Added a note to clarify that this policy applies to employees only - the lottery does not reimburse vendors for meals at meetings and formal training sessions. Also refers to a new policy being written on the appropriateness of reimbursing lottery retailers for meals.

Signed March 6, 2000.

POL 240.001 - Power Protectors/Dedicated Power for On-Line Terminals (Revision)

The retailer support manager and the assistant director of retailer services no longer have the ability to make exceptions to the requirements in the policy. Clarified that district sales representatives/regional designees maintain copies of contracts in regional files.

Signed February 15, 2000.

POL 240.006 - Check-A-Ticket (CHAT) Placement (Revision)

This new policy establishes guidelines for placing and removing CHATs in retail locations. Priorities are as follows:

1.	All corporate and independent supermarket locations.
2.	Other trade style locations ranked by the twenty-six week on-line sales average (from highest to lowest).

The location of the CHAT within the retail location is negotiated with the retailer but must: a) Be highly visible; b) be in close proximity to the lottery information center; c) be within thirty feet of the on-line terminal; d) be within nine feet of a standard electrical power outlet; e) meet accessibility requirements of the Americans with Disabilities Act (ADA); and f) not create congestion or a bottleneck effect in high-traffic areas. The retailer must also agree to allow a minimum amount of drilling at the retail location to accommodate installation of the CHAT unit.

The CHAT manager will establish and maintain an inventory management system, conduct analyses to determine if the additional CHAT units will be leased, and ensure acquisition of all units is in compliance with the appropriate contract.

CHAT units are removed when the CHAT manager determines an alternate location will maximize usage by lottery players and benefits to retailers and players. The CHAT manager will also consider impact of the CHAT unit on the retailer's sales and the amount of CHAT usage when determining if a unit should be removed. Units are always removed when: a) The unit is negatively impacting the account and/or lottery relations or sales; b) the retailer's on-line terminal is removed; and/or c) the retailer requests removal.

Signed February 22, 2000.

POL 310.014 - Instant Ticket Vending Machine (ITVM) Placement (Revision)

Clarified that:

•	RSMs make placement recommendation on an ITVM action request form, and
•	Account cooperation and support is partially based on the willingness to train at least two employees.

In reference to a retailer's account sales potential, added that the WSL considers propensity to play and services provided (in addition to foot traffic and store size).

Added information on maintaining or exceeding ITVM sales of $200 per week per machine (twenty-six week average). The ITVM operating agreement was updated.

Signed January 5, 2000.

POL 320.054 - Quinto/Lucky for Life Third Drawing Promotion (New)

This policy establishes guidelines for conducting a promotion associated with the third weekly drawing for Quinto and Lucky for Life, which begins January 26, 2000. Consumers who purchase a ticket for the Quinto or Lucky for Life Monday drawings from 7:01 p.m. the Saturday before each drawing, through 6:52 p.m. the day of the drawing will receive one trailing eight-digit bonus ticket. On the Tuesday immediately following the Monday drawing, the lottery will conduct a computerized drawing to select five winning bonus ticket numbers. Each of the winning tickets entitles the consumer to a $1,000 prize. In addition, each retailer who sells a winning promotional ticket receives $500.

Signed January 19, 2000.

POL 320.055 - Lottomobile II (New)

From March 26, 2000, through 6:52 p.m. on June 17, 2000, consumers who purchase a single $5 Lotto ticket have the chance to win a 4-door, 4-wheel drive, 2000 Ford Explorer-Eddie Bauer (tropical green clearcoat metallic with leather interior), including sales tax, a full tank of gas, one year's license and title fees, and the 28% federal withholding tax required by the IRS.

The policy and procedure outline specific information on ensuring qualifying consumers are entered into the weekly drawing, performing the drawing, and claiming/awarding the vehicle.

Signed March 13, 2000.

POL 320.056 - $1 My Oh My 2000/$2 Double Header Second Chance Drawing (for Consumers) (New)

Consumers who submit $6 (and only $6) worth of valid nonwinning tickets from games 291 and/or 292 by 5:00 April 28, 2000, will be entered into a drawing to receive various prizes, such as tickets to a major league baseball game, official major league baseball merchandise, and a road trip to California to view a major league baseball game. The policy spells out additional rules and outlines the drawing/claiming/awarding processes.

Signed March 14, 2000.

POL 320.057 - $1 My Oh My 2000/$2 Double Header Promotion (for Retailers) (New)

Lottery retailers who activate packs of game numbers 291 and 292 from 12:00 a.m., March 27, 2000, through 11:59 p.m. April 28, 2000, will be entered into drawings to receive various prizes, such as cash, major league baseball tickets and merchandise, and a road trip to California to view a major league baseball game. The policy/procedure spells out additional criteria for entry and outlines the drawing/awarding processes.

Signed March 16, 2000.

POL 420.001 - Using Lottery and Motor Pool Vehicles (Revision)

Users of temporarily-assigned vehicles are now required to refuel vehicles when they are 1/2 or less full (used to be 1/4 full). The deputy director, in addition to the director, can now approve: a) Requests to transport other persons in state vehicles; b) all permanently-assigned vehicles; or c) commuting from the employee's official duty station to official residence if it is beneficial to the agency and the state.

Signed March 6, 2000.

POL 440.015 - SCAN Lines, SCAN Plus Cards and Agency-Owned Telephones (Revision)

Removed reference to internal auditor. Now, supervisors will review employees' SCAN bills and investigate potential misuse/correct any problems. If misuse is confirmed, the supervisor notifies the financial services manager, consults with the ethics advisor, and if the supervisor thinks corrective action is necessary, consults with the employee services manager.

Only SCAN bills with a discrepancy are returned to accounts payable (with the discrepancy noted). Supervisors will store the SCAN bills until the information services customer service supervisor notifies them that the records can be destroyed.

Signed February 28, 2000.

To receive a copy of any of these policies, contact Becky Zopolis, Washington State Lottery, P.O. Box 43000, Olympia, WA 98504-3000, phone (360) 664-4816, fax (360) 664-4817.

May 1, 2000

Merritt D. Long

Director

© Washington State Code Reviser's Office