PREPROPOSAL STATEMENT OF INQUIRY
Subject of Possible Rule Making: Management and long-term storage of electronic records.
Statutes Authorizing the Agency to Adopt Rules on this Subject: RCW 40.14.020(6).
Reasons Why Rules on this Subject may be Needed and What They Might Accomplish: State and local government agencies are creating and utilizing public records that exist only in electronic form. Some of these records must be retained for an extended period of time. These rules will provide standards and practices to protect the future accessibility of these public records as required by law.
Other Federal and State Agencies that Regulate this Subject and the Process Coordinating the Rule with These Agencies: None.
Process for Developing New Rule: Negotiated rule making.
Interested parties can participate in the decision to adopt the new rule and formulation of the proposed rule before publication by contacting Phil Coombs, State Archivist, P.O. Box 40238, Olympia, WA 98504-0238, phone (360) 586-2660, fax (360) 664-8814, e-mail pcoombs@secstate.wa.gov. There may be work sessions in December and January on proposed rules. Call (360) 753-5485 to sign up to receive notice.
November 20, 2000
Donald F. Whiting
Assistant Secretary of State