SENATE BILL REPORT

                   SB 6024

                    As of January 11, 2000

 

Title:  An act relating to the collection of personally identifiable information by state agencies.

 

Brief Description:  Monitoring personal information collected by state agencies.

 

Sponsors:  Senators Kline, Patterson, McCaslin and Gardner.

 

Brief History:

Committee Activity:  State & Local Government:  1/13/2000.

 

SENATE COMMITTEE ON STATE & LOCAL GOVERNMENT

 

Staff:  Roger Brodniak (786-7445)

 

Background:  The Department of Information Services (DIS) coordinates the planning and management of state information services.  DIS is also responsible for managing the computing and telecommunications services for state government agencies.  These agencies maintain databases or lists containing information relevant to their respective duties, including personally identifiable information.

 

There is no statutory provision for the state government to create and maintain a central list of state agency databases containing personally identifiable information.

 

Summary of Bill:  The Department of Information Services is required to create and maintain a central registry of state agency databases or lists containing personally identifiable informa­tion.  At the minimum, the Department of Information Service=s central registry must include the following information for each state agency database:  (1) a description of the purpose for the database; (2) a description of the type of information included; (3) the number of records kept; (4) the statutory authorization for the database; (5) the methods by which information is collected or updated by the agency; (6) how long the database is kept by the state agency; and (7) a list of other databases with which the state agency database is merged or matched.

 

Databases containing personally identifiable information relating to public officials acting in their official capacity need not be included in the registry.

 

State agencies must provide information necessary to create and maintain the registry.

 

Appropriation:  None.

 

Fiscal Note:  Requested on January 5, 2000.

 

Effective Date:  Ninety days after adjournment of session in which bill is passed.