BILL REQ. #: S-1120.1
State of Washington | 60th Legislature | 2007 Regular Session |
Read first time 01/26/2007. Referred to Committee on Labor, Commerce, Research & Development.
AN ACT Relating to family and medical leave insurance; adding a new section to chapter 82.04 RCW; adding a new chapter to Title 49 RCW; and providing for submission of this act to a vote of the people.
BE IT ENACTED BY THE LEGISLATURE OF THE STATE OF WASHINGTON:
NEW SECTION. Sec. 1
NEW SECTION. Sec. 2
(1) "Application year" means the twelve-month period beginning on
the first day of the calendar week in which an individual files an
application for family and medical leave insurance benefits and,
thereafter, the twelve-month period beginning with the first day of the
calendar week in which the individual next files an application for
family and medical leave insurance benefits after the expiration of the
individual's last preceding application year.
(2) "Calendar quarter" means the same as in RCW 50.04.050.
(3) "Child," "department," "director," "health care provider,"
"parent," "serious health condition," and "spouse" mean the same as in
RCW 49.78.020.
(4) "Domestic partner" means an unmarried person eighteen years of
age or older: (a) With whom the individual entered into a close
personal relationship when both parties were mentally competent and has
maintained a close personal relationship solely with that person for a
minimum of six continuous months; (b) with whom the individual shares
a regular and permanent residence; (c) with whom the individual has
agreed to be jointly responsible for basic living expenses incurred
during the domestic partnership; and (d) to whom the individual is not
related by blood as would bar marriage.
(5) "Employer" means: (a) The same as in RCW 50.04.080; and (b)
the state and its political subdivisions.
(6) "Employment" has the meaning provided in RCW 50.04.100.
(7) "Family and medical leave" means leave for a family member's
serious health condition or leave for the birth or placement of a
child, as defined in RCW 49.78.020 and described in RCW 49.78.220.
(8) "Family and medical leave insurance benefits" means the
benefits payable under sections 6 and 7 of this act.
(9) "Family member" means a child, spouse or domestic partner, or
the parent of the individual.
(10) "Premium" or "premiums" means payments required by this
chapter to be made to the department for the family and medical leave
insurance account under section 19 of this act.
(11) "Qualifying year" means the first four of the last five
completed calendar quarters or the last four completed calendar
quarters immediately preceding the first day of the individual's
application year.
(12) "Regularly working" means the average number of hours per work
week that an individual worked in the two quarters of the individual's
qualifying year in which total wages were highest.
NEW SECTION. Sec. 3
(2) The department shall establish procedures and forms for filing
claims for benefits under this chapter. The department shall notify
the employer within five business days of a claim being filed under
section 4 of this act.
(3) The department may require that a claim for benefits under this
chapter be supported by a certification issued by the health care
provider providing health care to the individual or individual's family
member, as applicable.
(4) The department shall use information sharing and integration
technology to facilitate the disclosure of relevant information or
records by the employment security department, so long as an individual
consents to the disclosure as required under section 4(4) of this act.
(5) Information contained in the files and records pertaining to an
individual under this chapter are confidential and not open to public
inspection, other than to public employees in the performance of their
official duties. However, the individual or an authorized
representative of an individual may review the records or receive
specific information from the records on the presentation of the signed
authorization of the individual. An employer or the employer's duly
authorized representative may review the records of an individual
employed by the employer in connection with a pending claim. At the
department's discretion, other persons may review records when such
persons are rendering assistance to the department at any stage of the
proceedings on any matter pertaining to the administration of this
chapter.
(6) The department shall develop and implement an outreach program
to ensure that individuals who may be eligible to receive family and
medical leave insurance benefits under this chapter are made aware of
these benefits. Outreach information shall explain, in an easy to
understand format, eligibility requirements, the claims process, weekly
benefit amounts, maximum benefits payable, notice and medical
certification requirements, reinstatement and nondiscrimination rights,
confidentiality, and the relationship between benefits under this
chapter and other leave rights and benefits. Outreach information
shall be available in English and other primary languages as defined in
RCW 74.04.025.
NEW SECTION. Sec. 4
(1) Files a claim for benefits in each week in which the individual
is on family and medical leave, and as required by rules adopted by the
director;
(2) Has been employed for at least six hundred eighty hours in
employment during the individual's qualifying year;
(3) Establishes an application year. An application year may not
be established if the qualifying year includes hours worked before
establishment of a previous application year;
(4) Consents to the disclosure of information or records deemed
private and confidential under chapter 50.13 RCW. Initial disclosure
of this information and these records by the employment security
department to the department is solely for purposes related to the
administration of this chapter. Further disclosure of this information
or these records is subject to sections 3(4) and 13(2)(b) of this act;
(5) Discloses whether or not he or she owes child support
obligations as defined in RCW 50.40.050;
(6) Documents that he or she has provided the employer from whom
family and medical leave is to be taken with written notice of the
individual's intention to take family and medical leave as follows:
(a) If the necessity for family and medical leave was foreseeable
based on an expected birth or placement, notice was given at least
thirty days before the family and medical leave was to begin, stating
the anticipated starting date and ending date of the family and medical
leave. However, if the date of birth or placement required family and
medical leave to begin in less than thirty days or if the date of birth
or placement required family and medical leave to be changed or
extended, as much notice as practicable was given; and
(b) If the necessity for family and medical leave was foreseeable
based on planned medical treatment:
(i) Notice was given at least thirty days before the family and
medical leave was to begin, stating the anticipated starting date and
ending date of the family and medical leave. However, if the date of
the treatment required family and medical leave to begin in less than
thirty days or if the date of the treatment required family and medical
leave to be changed or extended, as much notice as practicable was
given; and
(ii) The individual made reasonable efforts to schedule the
treatment so as not to disrupt unduly the operations of the employer,
subject to the approval of the health care provider of the individual
or family member, as applicable; and
(7) Is not receiving benefits under the unemployment compensation,
industrial insurance, crime victims' compensation, or disability
insurance laws of this state, any other state, or the United States.
NEW SECTION. Sec. 5
(1) Willfully made a false statement or misrepresentation regarding
a material fact, or willfully failed to report a material fact, to
obtain benefits under this chapter; or
(2) With respect to family and medical leave, is suffering from a
serious health condition resulting from the individual's perpetration
of a gross misdemeanor or felony.
NEW SECTION. Sec. 6
(2)(a) The first payment of benefits must be made to an individual
within two weeks after the claim is filed or the family and medical
leave began, whichever is later, and subsequent payments must be made
semimonthly thereafter.
(b) The payment of benefits under this chapter shall not be
considered a binding determination of the obligations of the department
under this chapter. The acceptance of compensation by the individual
shall likewise not be considered a binding determination of his or her
rights under this chapter. Whenever any payment of benefits under this
chapter has been made and timely appeal therefrom has been made where
the final decision is that the payment was improper, the individual
shall repay it and recoupment may be made from any future payment due
to the individual on any claim under this chapter. The director may
exercise his or her discretion to waive, in whole or in part, the
amount of any such payments where the recovery would be against equity
and good conscience.
(c) If an individual dies before he or she receives a payment of
benefits, the payment shall be made to the surviving spouse or domestic
partner, or the child or children if there is no surviving spouse or
domestic partner. If there is no surviving spouse or domestic partner,
and no child or children, the payment shall be made by the department
and distributed consistent with the terms of the decedent's will or, if
the decedent dies intestate, consistent with the terms of RCW
11.04.015.
(3) Benefits are not payable and waiting period credits are not
earned under this chapter for any weeks in which compensation is paid
or payable to the individual under the unemployment compensation,
industrial insurance, crime victims' compensation, or disability
insurance laws of this state, any other state, or the United States.
NEW SECTION. Sec. 7
(1) For weeks of family and medical leave beginning before July 1,
2009, the weekly benefit shall be two hundred fifty dollars per week
for an individual who at the time of beginning family and medical leave
was regularly working forty hours or more per week. By June 30, 2009,
and by each subsequent June 30th, the department shall calculate to the
nearest dollar an adjusted maximum weekly benefit to account for
inflation using the consumer price index for urban wage earners and
clerical workers, CPI-W, or a successor index, for the twelve completed
calendar months before each June 30th as calculated by the United
States department of labor. The adjusted maximum weekly benefit takes
effect for weeks of family and medical leave beginning after the
relevant June 30th.
(2) If an individual who at the time of beginning family and
medical leave was regularly working forty hours or more per week is on
family and medical leave for less than forty hours but at least eight
hours in a week, the individual's weekly benefit shall be .025 times
the maximum weekly benefit times the number of hours of family and
medical leave taken in the week. Benefits are not payable for less
than eight hours of family and medical leave taken in a week.
(3) For an individual who at the time of beginning family and
medical leave was regularly working less than forty hours per week, the
department shall calculate a prorated schedule for a weekly benefit
amount and a minimum number of hours of family and medical leave that
must be taken in a week for benefits to be payable, with the prorated
schedule based on the amounts and the calculations specified under
subsections (1) and (2) of this section.
(4) If an individual discloses that he or she owes child support
obligations under section 4 of this act and the department determines
that the individual is eligible for benefits, the department shall
notify the applicable state or local child support enforcement agency
and deduct and withhold an amount from benefits in a manner consistent
with RCW 50.40.050.
(5) If the internal revenue service determines that family and
medical leave insurance benefits under this chapter are subject to
federal income tax and an individual elects to have federal income tax
deducted and withheld from benefits, the department shall deduct and
withhold the amount specified in the federal internal revenue code in
a manner consistent with section 8 of this act.
NEW SECTION. Sec. 8
(a) The internal revenue service has determined that benefits are
subject to federal income tax;
(b) Requirements exist pertaining to estimated tax payments;
(c) The individual may elect to have federal income tax deducted
and withheld from the individual's payment of benefits at the amount
specified in the federal internal revenue code; and
(d) The individual is permitted to change a previously elected
withholding status.
(2) Amounts deducted and withheld from benefits must remain in the
family and medical leave insurance account until transferred to the
federal taxing authority as a payment of income tax.
(3) The director shall follow all procedures specified by the
federal internal revenue service pertaining to the deducting and
withholding of income tax.
NEW SECTION. Sec. 9
NEW SECTION. Sec. 10
(1) The individual must have been employed for at least twelve
months by the employer from whom family and medical leave is taken, and
for at least one thousand two hundred fifty hours of service with the
employer during the previous twelve-month period;
(2) The individual may not increase the total workweeks of leave
during any twelve-month period to which the individual is entitled
under the federal family and medical leave act of 1993 (Act Feb. 5,
1993, P.L. 103-3, 107 Stat. 6), chapter 49.78 RCW, or other applicable
federal, state, or local law by tacking on any weeks of leave to which
the individual is entitled under this chapter;
(3) If the individual is entitled to employment protection under
the federal family and medical leave act of 1993 (Act Feb. 5, 1993,
P.L. 103-3, 107 Stat. 6), chapter 49.78 RCW, or other applicable
federal, state, or local law, other than this chapter, the individual
is entitled to employment protection under the applicable law most
favorable to the individual;
(4)(a) The employer may require that family and medical leave for
which the individual is receiving or received family and medical leave
insurance benefits or waiting period credits under this chapter be
taken concurrently with leave under the federal family and medical
leave act of 1993 (Act Feb. 5, 1993, P.L. 103-3, 107 Stat. 6), chapter
49.78 RCW, or other applicable federal, state, or local law, except
that:
(i) Family and medical leave taken for sickness or temporary
disability because of pregnancy or childbirth for which the individual
is receiving or received family and medical leave insurance benefits
under this chapter is in addition to leave under the federal family and
medical leave act of 1993, chapter 49.78 RCW, or other applicable
federal, state, or local law; and
(ii) Family and medical leave for which the individual is receiving
or received family and medical leave insurance benefits under this
chapter is in addition to leave from employment during which benefits
are paid or are payable under the industrial insurance laws of this
state, any other state, or the United States.
(b) If an employer requires that family and medical leave for which
an individual is receiving or received benefits under this chapter be
taken concurrently with leave under the federal family and medical
leave act of 1993, chapter 49.78 RCW, or other applicable federal,
state, or local law, the employer must give all individuals in its
employ written notice of the requirement; and
(5) This section shall be enforced as provided in chapter 49.78
RCW.
NEW SECTION. Sec. 11
(2) An employer or self-employed person who has elected coverage
may withdraw from coverage within thirty days after the end of the
three-year period of coverage, or at such other times as the director
may prescribe by rule, by filing written notice with the director, such
withdrawal to take effect not sooner than thirty days after filing the
notice. Within five days of filing written notice of the withdrawal
with the director, an employer must provide written notice of the
withdrawal to all individuals in the employer's employ.
(3) The department may cancel elective coverage if the employer or
self-employed person fails to make required payments or reports. The
department may collect due and unpaid premiums and may levy an
additional premium for the remainder of the period of coverage. The
cancellation shall be effective no later than thirty days from the date
of the notice in writing advising the employer or self-employed person
of the cancellation. Within five days of receiving written notice of
the cancellation from the director, an employer must provide written
notice of the cancellation to all individuals in the employer's employ.
NEW SECTION. Sec. 12
(2) Payments shall be made in the manner and at such intervals as
the department directs for deposit in the family and medical leave
insurance account. In the payment of premiums, a fractional part of a
cent shall be disregarded unless it amounts to one-half cent or more,
in which case it shall be increased to one cent.
(3) The director shall adjust the amount of the premium from time
to time to ensure that the amount is the lowest rate necessary to pay
family and medical leave insurance benefits and administrative costs,
and maintain actuarial solvency in accordance with recognized insurance
principles, of the family and medical leave insurance program on a
current basis, and to repay loaned funds from the supplemental pension
fund, if any, as required in section 20 of this act.
NEW SECTION. Sec. 13
(2)(a) An employer must keep at his or her place of business a
record of employment from which the information needed by the
department for purposes of this chapter may be obtained. This record
shall at all times be open to the inspection of the director or
department employees designated by the director.
(b) Information obtained from employer records under this chapter
is confidential and not open to public inspection, other than to public
employees in the performance of their official duties. However, an
interested party shall be supplied with information from employer
records to the extent necessary for the proper presentation of the case
in question. An employer may authorize inspection of its records by
written consent.
(3) The requirements relating to the assessment and collection of
family and medical leave insurance premiums are the same as the
requirements relating to the assessment and collection of industrial
insurance premiums under Title 51 RCW, including but not limited to
penalties, interest, and department lien rights and collection
remedies. These requirements apply to:
(a) An employer that fails under this chapter to make the required
reports, or fails to remit the full amount of the premiums when due;
(b) An employer that willfully makes a false statement or
misrepresentation regarding a material fact, or willfully fails to
report a material fact, to avoid making the required reports or
remitting the full amount of the premiums when due under this chapter;
(c) A public entity that engages in work or lets a contract for
work, in the manner specified in RCW 51.12.050;
(d) A person, firm, or corporation who lets a contract for work, in
the manner specified in RCW 51.12.070;
(e) A successor, as defined in RCW 51.08.177, in the manner
specified in RCW 51.16.200; and
(f) An officer, member, manager, or other person having control or
supervision of payment and/or reporting of family and medical leave
insurance, or who is charged with the responsibility for the filing of
returns, in the manner specified in RCW 51.48.055.
(4) Notwithstanding subsection (3) of this section, appeals are
governed by section 14 of this act.
NEW SECTION. Sec. 14
(2) The administrative law judge's proposed decision and order
shall be final and not subject to further appeal unless, within thirty
days after the decision is communicated to the interested parties, a
party petitions for review by the director. If the director's review
is timely requested, the director may order additional evidence by the
administrative law judge. On the basis of the evidence before the
administrative law judge and such additional evidence as the director
may order to be taken, the director shall render a decision affirming,
modifying, or setting aside the administrative law judge's decision.
The director's decision becomes final and not subject to further appeal
unless, within thirty days after the decision is communicated to the
interested parties, a party files a petition for judicial review as
provided in chapter 34.05 RCW. The director is a party to any judicial
action involving the director's decision and shall be represented in
the action by the attorney general.
(3) If, upon administrative or judicial review, the final decision
of the department is reversed or modified, the administrative law judge
or the court in its discretion may award reasonable attorneys' fees and
costs to the prevailing party. Attorneys' fees and costs owed by the
department, if any, are payable from the family and medical leave
insurance account.
NEW SECTION. Sec. 15
NEW SECTION. Sec. 16
(2) The rights to leave provided to individuals under this chapter
may not be diminished by collective bargaining agreements entered into
or renewed or employer policies adopted or retained after the effective
date of this section. This chapter is not intended to discourage or
preclude employers from entering into or renewing collective bargaining
agreements or adopting or retaining employer policies that provide
additional benefits to individuals to address family and medical leave
needs.
(3) An agreement by an individual to waive his or her rights under
this chapter is void as against public policy.
(4) If an employer provides paid family and medical leave through
disability insurance or any other means, the individual may elect
whether first to use the paid family and medical leave or to receive
family and medical leave insurance benefits under this chapter. An
individual may not be required to use the individual's paid family and
medical leave to which the individual is otherwise entitled before
receiving benefits under this chapter.
NEW SECTION. Sec. 17
NEW SECTION. Sec. 18
NEW SECTION. Sec. 19
NEW SECTION. Sec. 20
NEW SECTION. Sec. 21
NEW SECTION. Sec. 22
NEW SECTION. Sec. 23
NEW SECTION. Sec. 24
NEW SECTION. Sec. 25
NEW SECTION. Sec. 26 A new section is added to chapter 82.04 RCW
to read as follows: