BILL REQ. #:  Z-0939.1 

Read first time 01/13/12.   Referred to Committee on Government Operations, Tribal Relations & Elections.

     AN ACT Relating to centralizing the authority and responsibility for the development, process, and oversight of state procurement of goods and services; amending RCW 43.19.005, 43.19.725, and 43.19.727; adding a new chapter to Title 39 RCW; recodifying RCW 43.19.1932, 43.19.530, 43.19.534, 43.19.535, 43.19.536, 43.19.538, 43.19.539, 43.19.700, 43.19.702, 43.19.704, 43.19.797, and 39.29.052; repealing RCW 43.19.180, 43.19.185, 43.19.190, 43.19.1901, 43.19.1905, 43.19.19052, 43.19.1906, 43.19.1908, 43.19.1911, 43.19.1913, 43.19.1914, 43.19.1915, 43.19.1937, 43.19.1939, and 43.19.200; and providing an effective date.

BE IT ENACTED BY THE LEGISLATURE OF THE STATE OF WASHINGTON:

NEW SECTION.  Sec. 1   INTENT. It is the intent of this chapter to promote open competition and transparency for all contracts for goods and services entered into by state agencies, unless specifically exempted under this chapter. It is further the intent of this chapter to centralize within one agency the authority and responsibility for the development and oversight of policies related to state procurement and contracting. To ensure the highest ethical standards, proper accounting for contract expenditures, and for ease of public review, it is further the intent to centralize the location of information about state procurements and contracts.
     In addition, the legislature intends that the state develop procurement policies, procedures, and materials that encourage and facilitate state agency purchase of goods and services from Washington small businesses.

NEW SECTION.  Sec. 2   DEFINITIONS. The definitions in this section apply throughout this chapter unless the context clearly requires otherwise.
     (1) "Agency" means any state office or activity of the executive and judicial branches of state government, including state agencies, departments, offices, divisions, boards, commissions, institutions of higher education as defined in RCW 28B.10.016, and correctional and other types of institutions.
     (2) "Bid" means an offer, proposal, or quote for goods or services in response to a solicitation issued for such goods or services by the department or an agency of Washington state government.
     (3) "Bidder" means an individual or entity who submits a bid, quotation, or proposal in response to a solicitation issued for such goods or services by the department or an agency of Washington state government.
     (4) "Businesses owned and operated by persons with disabilities" means any for-profit business certified under chapter 39.19 RCW as being owned and controlled by persons who have been either:
     (a) Determined by the department of social and health services to have a developmental disability, as defined in RCW 71A.10.020;
     (b) Determined by an agency established under Title I of the federal vocational rehabilitation act to be or have been eligible for vocational rehabilitation services;
     (c) Determined by the federal social security administration to be or have been eligible for either social security disability insurance or supplemental security income; or
     (d) Determined by the United States department of veterans affairs to be or have been eligible for vocational rehabilitation services due to service-connected disabilities, under 38 U.S.C. Sec. 3100 et seq.
     (5) "Client services" means services provided directly to agency clients including, but not limited to, medical and dental services, employment and training programs, residential care, and subsidized housing.
     (6) "Community rehabilitation program of the department of social and health services" means any entity that:
     (a) Is registered as a nonprofit corporation with the secretary of state; and
     (b) Is recognized by the department of social and health services, division of vocational rehabilitation as eligible to do business as a community rehabilitation program.
     (7) "Competitive solicitation" means a documented formal process providing an equal and open opportunity to bidders and culminating in a selection based on predetermined criteria.
     (8) "Contractor" means an individual or entity awarded a contract with an agency to perform a service or provide goods.
     (9) "Convenience contract" means a contract for specific goods or services, or both, that is solicited and established by the department in accordance with procurement laws and rules on behalf of and for use by a specific agency or group of agencies as needed from time to time. A convenience contract is not available for general use and may only be used as specified by the department.
     (10) "Debar" means to prohibit a contractor, individual, or other entity from submitting a bid, having a bid considered, or entering into a state contract during a specified period of time as set forth in a debarment order.
     (11) "Department" means the department of enterprise services.
     (12) "Director" means the director of the department of enterprise services.
     (13) "Estimated useful life" of an item means the estimated time from the date of acquisition to the date of replacement or disposal, determined in any reasonable manner.
     (14) "Goods" means products, materials, supplies, or equipment provided by a contractor.
     (15) "In-state business" means a business that has its principal office located in Washington.
     (16) "Life-cycle cost" means the total cost of an item to the state over its estimated useful life, including costs of selection, acquisition, operation, maintenance, and where applicable, disposal, as far as these costs can reasonably be determined, minus the salvage value at the end of its estimated useful life.
     (17) "Master contracts" means a contract for specific goods or services, or both, that is solicited and established by the department in accordance with procurement laws and rules on behalf of and for general use by agencies as specified by the department.
     (18) "Purchase" means the acquisition of goods or services, including the leasing or renting of goods.
     (19) "Services" means labor, work, analysis, or similar activities provided by a contractor to accomplish a specific scope of work.
     (20) "Small business" means an in-state business, including a sole proprietorship, corporation, partnership, or other legal entity, that:
     (a) Certifies, under penalty of perjury, that it is owned and operated independently from all other businesses and has either:
     (i) Fifty or fewer employees; or
     (ii) A gross revenue of less than seven million dollars annually as reported on its federal income tax return or its return filed with the department of revenue over the previous three consecutive years; or
     (b) Is certified with the office of women and minority business enterprises under chapter 39.19 RCW.
     (21) "Sole source" means a contractor providing goods or services of such a unique nature or sole availability at the location required that the contractor is clearly and justifiably the only practicable source to provide the goods or services.
     (22) "Washington grown" has the definition in RCW 15.64.060.

NEW SECTION.  Sec. 3   ETHICS IN PUBLIC CONTRACTING. (1)(a) A state officer or employee of an agency who seeks to acquire goods or services or who participates in those contractual matters is subject to the requirements in RCW 42.52.150.
     (b) A contractor who contracts with an agency to perform services related to the acquisition of goods and services for or on behalf of the state is subject to the requirements in RCW 42.52.150.
     (2) No person or entity who seeks or may seek a contract with a state agency may give, loan, transfer, or deliver to any person something of economic value for which receipt of such item would cause a state officer or employee to be in a violation of RCW 42.52.040, 42.52.110, 42.52.120, 42.52.140, or 42.52.150.

NEW SECTION.  Sec. 4   RELEASE OF BID DOCUMENTS. (1) Records related to state procurements are public records subject to disclosure to the extent provided in chapter 42.56 RCW except as provided in subsection (2) of this section.
     (2) Bid submissions and bid evaluations are exempt from disclosure until the agency signs the contract or contracts resulting from the procurement. However, in the event a losing bidder requires the records in order to file a bid protest, then bid submissions and bid evaluations are subject to disclosure except as otherwise exempt after the agency announces the apparent successful bidder.

NEW SECTION.  Sec. 5   PROHIBITION ON CERTAIN CONTRACTS. Agencies that are authorized or directed to establish a board, commission, council, committee, or other similar group made up of volunteers to advise the activities and management of the agency are prohibited from entering into contracts with any or all volunteer members as a means to reimburse or otherwise pay members of such board, commission, council, committee, or other similar group for the work performed as part of the entity, except where payment is specifically authorized by statute.

NEW SECTION.  Sec. 6   PROVISION OF GOODS AND SERVICES. (1) In addition to the powers and duties provided in chapter 43.19 RCW, the department shall make available goods and services to support state agencies, and may enter into agreements with any other local or federal governmental agency or entity or a public benefit nonprofit organization, in compliance with RCW 39.34.055, and any tribes located in the state, to furnish such products and services as deemed appropriate by both parties.
     (2) The department shall ensure full cost recovery from state agencies, other local or federal governmental agency or entity, public benefit nonprofit organizations, or any tribes located in the state, for activities performed pursuant to subsection (1) of this section. Cost recovery must ensure that the department is reimbursed its full cost for providing the goods and services furnished as determined by the department. Cost recovery may be collected through the state agency, other governmental entity, nonprofit organization, or through the contractor.
     (3) All governmental entities of this state may enter into agreements under this section with the department, unless otherwise prohibited.

NEW SECTION.  Sec. 7   COOPERATIVE PURCHASING AUTHORIZED. (1) On behalf of the state, the department may participate in, sponsor, conduct, or administer a cooperative purchasing agreement for the procurement of any goods or services with one or more states, state agencies, local governments, local government agencies, federal agencies, or tribes located in the state, in accordance with an agreement entered into between the participants. The cooperative purchasing may include, but is not limited to, joint or multiparty contracts between the entities, and master contracts or convenience contracts that are made available to other public agencies.
     (2) All cooperative purchasing conducted under this chapter must be through contracts awarded through a competitive solicitation process.

NEW SECTION.  Sec. 8   PROCUREMENT AGENCY. (1) The director is responsible for the development and oversight of policy for the procurement of goods and services by all state agencies under this chapter.
     (2) The director is authorized to adopt rules, policies, and guidelines governing the procurement, contracting, and contract management of any and all goods and services procured by state agencies under this chapter.
     (3) The director or designee is the sole authority to enter into master contracts on behalf of the state.

NEW SECTION.  Sec. 9   DIRECTOR'S DUTIES AND RESPONSIBILITIES REGARDING PROCUREMENT. The director shall:
     (1) Establish overall state policies, standards, and procedures regarding the procurement of goods and services by all state agencies;
     (2) Develop policies and standards for the use of credit cards or similar methods to make purchases;
     (3) Establish procurement processes for information technology goods and services, using technology standards and policies established by the office of the chief information officer under chapter 43.41A RCW;
     (4) Enter into contracts or delegate the authority to enter into contracts on behalf of the state to facilitate the purchase, lease, rent, or otherwise acquire all goods and services and equipment needed for the support, maintenance, and use of all state agencies, except as provided in section 10 of this act;
     (5) Have authority to delegate to agencies authorization to purchase goods and services. The authorization must specify restrictions as to dollar amount or to specific types of goods and services, based on a risk assessment process developed by the department. Acceptance of the purchasing authorization by an agency does not relieve the agency from conformance with this chapter or from policies established by the director. Also, the director may not delegate to a state agency the authorization to purchase goods and services if the agency is not in substantial compliance with overall procurement policies as established by the director;
     (6) Develop procurement policies and procedures, such as unbundled contracting and subcontracting, that encourage and facilitate the purchase of goods and services from Washington small businesses to the maximum extent practicable and consistent with international trade agreement commitments;
     (7) Develop and implement an enterprise system for electronic procurement;
     (8) Provide for a commodity classification system and provide for the adoption of goods and services commodity standards;
     (9) Establish overall state policy for compliance by all agencies regarding:
     (a) Food procurement procedures and materials that encourage and facilitate the purchase of Washington grown food by state agencies and institutions to the maximum extent practicable and consistent with international trade agreement commitments; and
     (b) Policies requiring all food contracts to include a plan to maximize to the extent practicable and consistent with international trade agreement commitments the availability of Washington grown food purchased through the contract;
     (10) Develop guidelines and criteria for the purchase of vehicles, high gas mileage vehicles, and alternate vehicle fuels and systems, equipment, and materials, that reduce overall energy-related costs and energy use by the state, including investigations into all opportunities to aggregate the purchasing of clean technologies by state and local governments, and including the requirement that new passenger vehicles purchased by the state meet the minimum standards for passenger automobile fuel economy established by the United States secretary of transportation pursuant to the energy policy and conservation act (15 U.S.C. Sec. 2002); and
     (11) Develop and enact rules to implement the provisions of this chapter.

NEW SECTION.  Sec. 10   EXEMPTIONS FROM CHAPTER. (1) The provisions of this chapter do not apply in any manner to the operation of the state legislature except as requested by the legislature.
     (2) The provisions of this chapter do not apply to the contracting for services and activities that are necessary to establish, operate, or manage the state data center, including architecture, design, engineering, installation, and operation of the facility, that are approved by the technology services board or the acquisition of proprietary software and information technology services necessary for or part of the provision of services offered by the consolidated technology services agency.
     (3) Primary authority for the purchase of specialized equipment, and instructional and research material, for their own use rests with the institutions of higher education as defined in RCW 28B.10.016.
     (4) Universities operating hospitals with approval from the director, as the agent for state hospitals as defined in RCW 72.23.010, and for health care programs provided in state correctional institutions as defined in RCW 72.65.010(3) and veterans' institutions as defined in RCW 72.36.010 and 72.36.070, may make purchases for hospital operation by participating in contracts for materials, supplies, and equipment entered into by nonprofit cooperative hospital group purchasing organizations if documented to be more cost-effective.
     (5) Primary authority for the purchase of materials, supplies, and equipment, for resale to other than public agencies, rests with the state agency concerned.
     (6) The authority for the purchase of insurance and bonds rests with the risk manager under RCW 43.19.769, except for institutions of higher education that choose to exercise independent purchasing authority under RCW 28B.10.029.
     (7) The authority to purchase interpreter services and interpreter brokerage services on behalf of limited-English speaking or sensory-impaired applicants and recipients of public assistance rests with the department of social and health services and the health care authority.

NEW SECTION.  Sec. 11   TRAINING. (1) The department must provide expertise and training on best practices for state procurement.
     (2) The department must establish either training or certification programs, or both, to ensure consistency in procurement practices for employees authorized to perform procurement functions under the provisions of this chapter.
     (3) Beginning July 1, 2013, state agencies must require agency employees responsible for developing, executing, or managing procurements or contracts, or both, to complete department-approved training or certification programs, or both. Beginning July 1, 2015, no agency employee may execute or manage contracts unless the employee has met the training or certification requirements or both as set by the department. Any request for exception to this requirement must be submitted to the director for approval before the employee executes or manages contracts.

NEW SECTION.  Sec. 12   COMPETITIVE SOLICITATION. (1) Insofar as practicable, all purchases of or contracts for goods and services must be based on a competitive solicitation process. This process may include electronic or web-based solicitations, bids, and signatures. This requirement also applies to procurement of goods and services executed by agencies under delegated authority granted in accordance with section 9 of this act or under RCW 28B.10.029.
     (2) Subsection (1) of this section applies to contract amendments that substantially change the scope of work of the original contract or substantially increase the value of the original contract.

NEW SECTION.  Sec. 13   COMPETITIVE SOLICITATION--EXCEPTIONS. All contracts must be entered into pursuant to competitive solicitation, except for:
     (1) Emergency contracts;
     (2) Sole source contracts that comply with the provisions of section 15 of this act;
     (3) Direct buy purchases, as designated by the director. The director shall establish policies to define criteria for direct buy purchases. These criteria may be adjusted to accommodate special market conditions and to promote market diversity for the benefit of the citizens of the state of Washington;
     (4) Purchases involving special facilities, services, or market conditions, in which instances of direct negotiation is in the best interest of the state;
     (5) Purchases from master contracts established by the department or an agency authorized by the department;
     (6) Client services contracts;
     (7) Other specific contracts or classes or groups of contracts exempted from the competitive solicitation process when the director determines that a competitive solicitation process is not appropriate or cost-effective;
     (8) Off-contract purchases of Washington grown food when such food is not available from Washington sources through an existing contract. However, Washington grown food purchased under this subsection must be of an equivalent or better quality than similar food available through the contract and must be able to be paid from the agency's existing budget. This requirement also applies to purchases and contracts for purchases executed by state agencies, including institutions of higher education as defined in RCW 28B.10.016, under delegated authority granted in accordance with this chapter or under RCW 28B.10.029;
     (9) Contracts awarded to companies that furnish a service where the tariff is established by the utilities and transportation commission or other public entity;
     (10) Intergovernmental agreements awarded to any governmental entity, whether federal, state, or local and any department, division, or subdivision thereof;
     (11) Contracts for services that are necessary to the conduct of collaborative research if the use of a specific contractor is mandated by the funding source as a condition of granting funds;
     (12) Contracts for architectural and engineering services as defined in RCW 39.80.020, which shall be entered into under chapter 39.80 RCW;
     (13) Contracts for the employment of expert witnesses for the purposes of litigation; and
     (14) Contracts for bank supervision authorized under RCW 30.38.040.

NEW SECTION.  Sec. 14   EMERGENCY PURCHASES. (1) An agency may make emergency purchases as defined in subsection (3) of this section. When an emergency purchase is made, the agency head shall submit written notification of the purchase within three business days of the purchase to the director. This notification must contain a description of the purchase, a description of the emergency and the circumstances leading up to the emergency, and an explanation of why the circumstances required an emergency purchase.
     (2) Emergency contracts must be submitted to the department and made available for public inspection within three working days following the commencement of work or execution of the contract, whichever occurs first.
     (3) As used in this section, "emergency" means a set of unforeseen circumstances beyond the control of the agency that either:
     (a) Present a real, immediate, and extreme threat to the proper performance of essential functions; or
     (b) May reasonably be expected to result in material loss or damage to property, bodily injury, or loss of life, if immediate action is not taken.

NEW SECTION.  Sec. 15   SOLE SOURCE CONTRACTS. (1) Agencies must submit sole source contracts to the department and make the contracts available for public inspection not less than ten working days before the proposed starting date of the contract. Agencies must provide documented justification for sole source contracts to the department when the contract is submitted, and must include evidence that the agency posted the contract opportunity at a minimum on the state's enterprise vendor registration and bid notification system.
     (2) The department must approve sole source contracts before any such contract becomes binding and before any services may be performed or goods provided under the contract. These requirements shall also apply to all sole source contracts except as otherwise exempted by the director.
     (3) The director may provide an agency an exemption from the requirements of this section for a contract or contracts. Requests for exemptions must be submitted to the director in writing.

NEW SECTION.  Sec. 16   NOTIFICATIONS. (1) Agencies must provide public notice for all competitive solicitations. Agencies must post all contract opportunities on the state's enterprise vendor registration and bid notification system. In addition, agencies may notify contractors and potential bidders by sending notices by mail, electronic transmission, newspaper advertisements, or other means as may be appropriate.
     (2) Agencies should try to anticipate changes in a requirement before the bid submittal date and to provide reasonable notice to all prospective bidders of any resulting modification or cancellation. If, in the opinion of the agency, it is not possible to provide reasonable notice, the submittal date for receipt of bids may be postponed and all bidders notified.

NEW SECTION.  Sec. 17   AWARD. (1)(a) After bids that are submitted in response to a competitive solicitation process are reviewed by the awarding agency, the awarding agency may either:
     (i) Reject all bids and rebid or cancel the competitive solicitation; or
     (ii) Award the purchase or contract to the lowest responsive and responsible bidder.
     (b) The agency may award one or more contracts from a competitive solicitation.
     (2) In determining whether the bidder is a responsible bidder, the agency must consider the following elements:
     (a) The ability, capacity, and skill of the bidder to perform the contract or provide the service required;
     (b) The character, integrity, reputation, judgment, experience, and efficiency of the bidder;
     (c) Whether the bidder can perform the contract within the time specified;
     (d) The quality of performance of previous contracts or services;
     (e) The previous and existing compliance by the bidder with laws relating to the contract or services; and
     (f) Such other information as may be secured having a bearing on the decision to award the contract.
     (3) In determining the lowest responsive and responsible bidder, an agency may consider best value criteria, including but not limited to:
     (a) Whether the bid satisfies the needs of the state as specified in the solicitation documents;
     (b) Whether the bid encourages diverse contractor participation;
     (c) Whether the bid provides competitive pricing, economies, and efficiencies;
     (d) Whether the bid considers human health and environmental impacts;
     (e) Whether the bid appropriately weighs cost and noncost considerations; and
     (f) Life-cycle cost.
     (4) The solicitation document must clearly set forth the requirements and criteria that the agency will apply in evaluating bid submissions.
     (5) The awarding agency may at its discretion reject the bid of any contractor who has failed to perform satisfactorily on a previous contract with the state.
     (6) After reviewing all bid submissions, an agency may enter into negotiations with the lowest responsive and responsible bidder in order to determine if the bid may be improved. An agency may not use this negotiation opportunity to permit a bidder to change a nonresponsive bid into a responsive bid.
     (7) The procuring agency must enter into the state's enterprise vendor and bid notification system the name of each bidder and an indication as to the successful bidder.

NEW SECTION.  Sec. 18   COMPLAINT AND PROTEST PROCESS. (1) All agencies that have original or delegated procurement authority for goods or services must have a clear and transparent complaint process. The complaint process must provide for the complaint to be submitted and response provided before the deadline for bid submissions.
     (2) All agencies that have original or delegated procurement authority for goods or services must have a clear and transparent protest process. The protest process must include a protest period after the apparent successful bidder is announced but before the contract is signed.
     (3) The director may grant authority for an agency to sign a contract before the protest process is completed due to exigent circumstances.

NEW SECTION.  Sec. 19   PROCUREMENT MANAGEMENT. (1) The department must adopt uniform policies and procedures for the effective and efficient management of contracts by all state agencies. The policies and procedures must, at a minimum, include:
     (a) Precontract procedures for selecting potential contractors based on their qualifications and ability to perform;
     (b) Model complaint and protest procedures;
     (c) Alternative dispute resolution processes;
     (d) Incorporation of performance measures and measurable benchmarks in contracts;
     (e) Model contract terms to ensure contract performance and compliance with state and federal standards;
     (f) Executing contracts using electronic signatures;
     (g) Criteria for contract amendments;
     (h) Postcontract procedures;
     (i) Procedures and criteria for terminating contracts for cause or otherwise; and
     (j) Any other subject related to effective and efficient contract management.
     (2) An agency may not enter into a contract under which the contractor could charge additional costs to the agency, the department, the joint legislative audit and review committee, or the state auditor for access to data generated under the contract. A contractor under such a contract must provide access to data generated under the contract to the contracting agency, the joint legislative audit and review committee, and the state auditor.
     (3) To the extent practicable, agencies should enter into performance-based contracts. Performance-based contracts identify expected deliverables and performance measures or outcomes. Performance-based contracts also use appropriate techniques, which may include but are not limited to, either consequences or incentives or both to ensure that agreed upon value to the state is received. Payment for goods and services under performance-based contracts should be contingent on the customer achieving performance outcomes.
     (4) An agency and contractor may execute a contract using electronic signatures.
     (5) As used in subsection (2) of this section, "data" includes all information that supports the findings, conclusions, and recommendations of the contractor's reports, including computer models and the methodology for those models.

NEW SECTION.  Sec. 20   BONDS--ANNUAL BID BOND, PERFORMANCE, AND PROTEST. When any bid has been accepted, the agency may require of the successful bidder a bond payable to the state in such amount with such surety or sureties as determined by the agency, conditioned that the successful bidder will fully, faithfully, and accurately execute the terms of the contract into which the successful bidder has entered. The bond must be filed in the agency. Bidders who regularly do business with the state shall be permitted to file with the agency an annual bid bond in an amount established by the agency, and such annual bid bond shall be acceptable as surety in lieu of furnishing surety with individual bids. The agency may also require performance bonds, protest bonds, or other bonds it deems necessary. Agencies must adhere to the policies developed by the department regarding the use of protest bonds.

NEW SECTION.  Sec. 21   AUTHORITY TO DEBAR. (1)(a) The director shall provide notice to the contractor of the director's intent to debar with the specific reason for the debarment. The department must establish the debarment process by rule.
     (b) After reasonable notice to the contractor and reasonable opportunity for that contractor to be heard, the director has the authority to debar a contractor for cause from consideration for award of contracts. The debarment must be for a period of not more than three years.
     (2) The director may debar a contractor based on a finding of one or more of the following causes:
     (a) Conviction for commission of a criminal offense as an incident to obtaining or attempting to obtain a public or private contract or subcontract, or in the performance of such contract or subcontract;
     (b) Conviction under state or federal statutes of embezzlement, theft, forgery, bribery, falsification or destruction of records, receiving stolen property, or any other offense indicating a lack of business integrity or business honesty that currently, seriously, and directly affects responsibility as a state contractor;
     (c) Conviction under state or federal antitrust statutes arising out of the submission of bids or proposals;
     (d) Violation of contract provisions, as set forth in this subsection, of a character that is regarded by the director to be so serious as to justify debarment action:
     (i) Deliberate failure without good cause to perform in accordance with the specifications or within the time limit provided in the contract; or
     (ii) A recent record of failure to perform or of unsatisfactory performance in accordance with the terms of one or more contracts, however the failure to perform or unsatisfactory performance caused by acts beyond the control of the contractor may not be considered to be a basis for debarment;
     (e) Violation of ethical standards set forth in section 3 of this act; and
     (f) Any other cause the director determines to be so serious and compelling as to affect responsibility as a state contractor, including debarment by another governmental entity for any cause listed in regulations.
     (3) The director must issue a written decision to debar. The decision must:
     (a) State the reasons for the action taken; and
     (b) Inform the debarred contractor of the contractor's rights to judicial or administrative review.

NEW SECTION.  Sec. 22   TRANSPARENCY. (1) Agencies must annually submit to the department a list of all contracts that the agency has entered into or renewed. "Contracts," for the purposes of this section, does not include purchase orders. The department must maintain a publicly available list of all contracts entered into by agencies during each fiscal year, except that contracts for the employment of expert witnesses for the purposes of litigation shall not be made publicly available to the extent that information is exempt from disclosure under state law. Except as otherwise exempt, the data must identify the contracting agency, the contractor, the purpose of the contract, effective dates and periods of performance, the cost of the contract and funding source, any substantive modifications to the contract, and whether the contract was competitively procured or awarded on a sole source basis.
     (2) The department may conduct audits of its master contracts and convenience contracts to ensure that the contractor is in compliance with the contract terms and conditions, including but not limited to providing only the goods and services specified in the contract at the contract price.

NEW SECTION.  Sec. 23   CONTRACT AUDITS AND INVESTIGATIVE FINDINGS--REPORT BY STATE AUDITOR AND ATTORNEY GENERAL. The state auditor and the attorney general must annually by November 30th of each year, provide a collaborative report of contract audit and investigative findings, enforcement actions, and the status of agency resolution to the governor and the policy and fiscal committees of the legislature.

Sec. 24   RCW 43.19.005 and 2011 1st sp.s. c 43 s 103 are each amended to read as follows:
     (1) The department of enterprise services is created as an executive branch agency. The department is vested with all powers and duties transferred to it under chapter 43, Laws of 2011 1st sp. sess. and such other powers and duties as may be authorized by law.
     (2) In addition to the powers and duties as provided in chapter 43, Laws of 2011 1st sp. sess., the department shall((:
     (a))) provide products and services to support state agencies, and may enter into agreements with any other governmental entity or a public benefit nonprofit organization, in compliance with RCW 39.34.055, to furnish such products and services as deemed appropriate by both parties. The agreement shall provide for the reimbursement to the department of the reasonable cost of the products and services furnished. All governmental entities of this state may enter into such agreements, unless otherwise prohibited((; and
     (b) Make available to state, local, and federal agencies, local governments, and public benefit nonprofit corporations on a full cost-recovery basis information and printing services to include equipment acquisition assistance, including leasing, brokering, and establishing master contracts. For the purposes of this section "public benefit nonprofit corporation" means a public benefit nonprofit corporation as defined in RCW 24.03.005 that is receiving local, state, or federal funds either directly or through a public agency other than an Indian tribe or political subdivision of another state)).

Sec. 25   RCW 43.19.725 and 2011 c 358 s 2 are each amended to read as follows:
     (1) The department ((of general administration)) must develop a model plan for state agencies to increase: (a) The number of small businesses registering in the state's ((common)) enterprise vendor registration and bid notification system; (b) the number of such registered small businesses annually receiving state contracts for goods and services purchased by the state; and (c) the percentage of total state dollars spent for goods and services purchased from such registered small businesses. The goal of the plan is to increase the number of small businesses receiving state contracts as well as the percentage of total state dollars spent for goods and services from small businesses registered in the state's ((common)) enterprise vendor registration and bid notification system by at least fifty percent in fiscal year 2013, and at least one hundred percent in fiscal year 2015 over the baseline data reported for fiscal year 2011.
     (2) ((All state purchasing agencies)) The department, the department of transportation, and institutions of higher education as defined in RCW 28B.10.016 may adopt the model plan developed by the department ((of general administration)) under subsection (1) of this section. ((A state purchasing agency that)) If the agency does not adopt the model plan, it must establish and implement a plan consistent with the goals of subsection (1) of this section.
     (3) To facilitate the participation of small businesses in the provision of goods and services to the state, including purchases under chapters 39.29 and 43.105 RCW, the ((state purchasing and material control)) director, under the powers granted ((by RCW 43.19.190 through 43.19.1939)) under this chapter, and ((all state purchasing agencies)) the department, the department of transportation, and institutions of higher education as defined in RCW 28B.10.016 operating under delegated authority granted under this chapter or RCW ((43.19.190 or)) 28B.10.029, must give technical assistance to small businesses regarding the state bidding process. Such technical assistance shall include providing opportunities for the agency to answer vendor questions about the bid solicitation requirements in advance of the bid due date and, upon request, holding a debriefing after the contract award to assist the vendor in understanding how to improve his or her responses for future competitive procurements.
     (4)(a) ((All state purchasing agencies)) The department, the department of transportation, and institutions of higher education as defined in RCW 28B.10.016 must maintain records of state purchasing contracts awarded to registered small businesses in order to track outcomes and provide accurate, verifiable information regarding the effects the technical assistance under subsection (3) of this section is having on the number of small businesses annually receiving state contracts for goods and services purchased by the state.
     (b) The department ((of general administration)) may provide assistance to other agencies attempting to maintain records of state purchasing contracts awarded to registered small businesses for the purposes described under (a) of this subsection.
     (((5) The definitions in this subsection apply throughout this section and RCW 43.19.727 unless the context clearly requires otherwise.
     (a) "Small business" has the same meaning as defined in RCW 39.29.006.
     (b) "State purchasing agencies" are limited to the department of general administration, the department of information services, the office of financial management, the department of transportation, and institutions of higher education.))

Sec. 26   RCW 43.19.727 and 2011 c 358 s 3 are each amended to read as follows:
     (1) By November 15, 2013, and November 15th every two years thereafter, ((all state purchasing agencies)) the department, the department of transportation, and institutions of higher education as defined in RCW 28B.10.016 shall submit a report to the appropriate committees of the legislature providing verifiable information regarding the effects the technical assistance under RCW 43.19.725(3) is having on the number of small businesses annually receiving state contracts for goods and services purchased by the state.
     (2) By December 31, 2013, ((all state purchasing agencies)) the department, the department of transportation, and institutions of higher education as defined in RCW 28B.10.016 must use the web-based information system created under subsection (3)(a) of this section to capture the data required under subsection (3)(a) of this section.
     (3)(a) The department ((of general administration)), in consultation with ((the department of information services,)) the department of transportation((,)) and the department of commerce, must develop and implement a web-based information system. The web-based information system must be used to capture data, track outcomes, and provide accurate and verifiable information regarding the effects the technical assistance under RCW 43.19.725(3) is having on the number of small businesses annually receiving state contracts for goods and services purchased by the state. Such measurable data shall include, but not be limited to: (i) The number of registered small businesses that have been awarded state procurement contracts, (ii) the percentage of total state dollars spent for goods and services purchased from registered small businesses, and (iii) the number of registered small businesses that have bid on but were not awarded state purchasing contracts.
     (b) ((By October 1, 2011, the department of general administration, in collaboration with the department of information services and the department of transportation, shall submit a report to the appropriate committees of the legislature detailing the projected cost associated with the implementation and maintenance of the web-based information system.
     (c))) By September 1, 2012, the department ((of general administration)), in collaboration with ((the department of information services and)) the department of transportation, shall submit a report to the appropriate committees of the legislature providing any recommendations for needed legislation to improve the collection of data required under (a) of this subsection.
     (((d))) (c) By December 31, 2013, the department ((of general administration)) must make the web-based information system available to all state purchasing agencies.
     (((e))) (d) The department ((of general administration)) may also make the web-based information system available to other agencies that would like to use the system for the purposes of chapter 358, Laws of 2011.

NEW SECTION.  Sec. 27   RCW 43.19.1932, 43.19.530, 43.19.534, 43.19.535, 43.19.536, 43.19.538, 43.19.539, 43.19.700, 43.19.702, 43.19.704, 43.19.797, and 39.29.052 are each recodified as sections in chapter 39.--- RCW (the new chapter created in section 29 of this act).

NEW SECTION.  Sec. 28   The following acts or parts of acts are each repealed:
     (1) RCW 43.19.180 (State purchasing and material control--Director's responsibility) and 2011 1st sp.s. c 43 s 205, 2009 c 549 s 5063, 1975-'76 2nd ex.s. c 21 s 1, & 1965 c 8 s 43.19.180;
     (2) RCW 43.19.185 (State purchasing and material control -- System for the use of credit cards or similar devices to be developed -- Rules) and 2011 1st sp.s. c 43 s 206, 1987 c 47 s 1, & 1982 1st ex.s. c 45 s 1;
     (3) RCW 43.19.190 (State purchasing and material control--Director's powers and duties -- Rules) and 2011 1st sp.s c 43 s 805, 2011 1st sp.s. c 43 s 207, 2002 c 200 s 3, 1995 c 269 s 1401, 1994 c 138 s 1, 1993 sp.s. c 10 s 2, 1993 c 379 s 102, & 1991 c 238 s 135;
     (4) RCW 43.19.1901 ("Purchase" includes leasing or renting--Electronic data processing equipment excepted) and 1987 c 434 s 23, 1983 c 3 s 102, & 1967 ex.s. c 104 s 1;
     (5) RCW 43.19.1905 (Statewide policy for purchasing and material control -- Definitions) and 2011 1st sp.s. c 43 s 208, 2009 c 486 s 10, & 2008 c 215 s 4;
     (6) RCW 43.19.19052 (Initial purchasing and material control policy -- Legislative intent -- Agency cooperation) and 2011 1st sp.s. c 43 s 209, 1998 c 245 s 54, 1995 c 269 s 1403, 1986 c 158 s 9, 1979 c 151 s 98, & 1975-'76 2nd ex.s. c 21 s 6;
     (7) RCW 43.19.1906 (Competitive bids -- Procedure -- Exceptions) and 2011 1st sp.s. c 43 s 210, 2008 c 215 s 5, 2006 c 363 s 1, & 2002 c 332 s 4;
     (8) RCW 43.19.1908 (Bids -- Solicitation -- Qualified bidders) and 2011 1st sp.s. c 43 s 211, 2009 c 486 s 11, 2006 c 363 s 2, 1994 c 300 s 2, & 1965 c 8 s 43.19.1908;
     (9) RCW 43.19.1911 (Competitive bids -- Notice of modification or cancellation -- Cancellation requirements -- Lowest responsible bidder--Preferential purchase -- Life cycle costing) and 2006 c 363 s 3, 2005 c 204 s 5, 2003 c 136 s 6, 1996 c 69 s 2, 1989 c 431 s 60, 1983 c 183 s 4, 1980 c 172 s 8, & 1965 c 8 s 43.19.1911;
     (10) RCW 43.19.1913 (Rejection of bid for previous unsatisfactory performance) and 2011 1st sp.s. c 43 s 212 & 1965 c 8 s 43.19.1913;
     (11) RCW 43.19.1914 (Low bidder claiming error -- Prohibition on later bid for same project) and 1996 c 18 s 7;
     (12) RCW 43.19.1915 (Bidder's bond -- Annual bid bond) and 2011 1st sp.s. c 43 s 213, 2009 c 549 s 5064, & 1965 c 8 s 43.19.1915;
     (13) RCW 43.19.1937 (Acceptance of benefits, gifts, etc., prohibited -- Penalties) and 2009 c 549 s 5065, 1995 c 269 s 1405, 1975-'76 2nd ex.s. c 21 s 13, & 1965 c 8 s 43.19.1937;
     (14) RCW 43.19.1939 (Unlawful to offer, give, accept, benefits as inducement for or to refrain from bidding -- Penalty) and 2003 c 53 s 226 & 1965 c 8 s 43.19.1939; and
     (15) RCW 43.19.200 (Duty of others in relation to purchases--Emergency purchases -- Written notifications) and 2011 1st sp.s. c 43 s 221, 2009 c 549 s 5066, 1986 c 158 s 10, 1984 c 102 s 2, 1971 c 81 s 111, & 1965 c 8 s 43.19.200.

NEW SECTION.  Sec. 29   Sections 1 through 23 of this act constitute a new chapter in Title 39 RCW.

NEW SECTION.  Sec. 30   This act takes effect January 1, 2013.

NEW SECTION.  Sec. 31   If any provision of this act or its application to any person or circumstance is held invalid, the remainder of the act or the application of the provision to other persons or circumstances is not affected.