BILL REQ. #:  S-5128.1 

READ FIRST TIME 02/27/12.   

     AN ACT Relating to the central service costs of state government; amending RCW 40.07.040, 43.19.742, and 43.19.565; adding new sections to chapter 43.19 RCW; and creating a new section.

BE IT ENACTED BY THE LEGISLATURE OF THE STATE OF WASHINGTON:

NEW SECTION.  Sec. 1   A new section is added to chapter 43.19 RCW to read as follows:
     The department of enterprise services, in consultation with the office of the chief information officer, shall develop a state policy on the purchasing and use of cellular telephone communications devices and services, to be applicable to all agencies of state government except institutions of higher education. The department shall develop master contracts for cellular communications that include the best available cost-savings plans and improve statewide contractor reporting to lower costs. To improve purchasing efficiencies, the state policy and master contracts may authorize state agencies to purchase prepaid cellular communications services.
     The state policy and master contracts shall seek to reduce the unnecessary use of cellular communications and minimize the costs associated with such communications. The state policy shall establish appropriate reduction goals and implement performance measurements.

Sec. 2   RCW 40.07.040 and 2005 c 274 s 276 are each amended to read as follows:
     (1) The ((governor or the governor's designee)) department of enterprise services shall take such ((other)) action as may be necessary to maximize the economy, efficiency, and effectiveness of state publications and state mailings and to do so may eliminate, consolidate, or simplify state agency publications and mailings.
     (2) The department of enterprise services, in consultation with the office of the chief information officer, shall develop a state policy on the purchasing and use of state agency mailings, to be applicable to all agencies of state government except institutions of higher education. The state policy shall seek to reduce the unnecessary use of state mailings, minimize the costs associated with such communications, and replace state mailings with electronic communications where possible and effective. The state policy shall establish appropriate reduction goals and implement performance measurements. In addition, the department shall periodically review state statutes that mandate agency mailings and recommend reductions where appropriate.
     (3) Nothing in this chapter shall be construed in any way as restricting public access to public records or the public right to copy such records as provided by chapter 42.56 RCW.

Sec. 3   RCW 43.19.742 and 2011 1st sp.s. c 43 s 312 are each amended to read as follows:
     To improve the efficiency and minimize the costs of agency-based printing, the department shall establish rules and guidelines for all agencies to use in managing their printing operations, including both agency-based printing and those jobs that require the services of a print shop, as based on the successes of implementation of existing print management programs in state agencies. At a minimum, the rules and guidelines must implement managed print strategies to track, manage, and reduce agency-based printing.
     The department shall develop a state policy on the use of agency-based printing, to be applicable to all agencies of state government except institutions of higher education. The state policy shall seek to reduce the unnecessary use of agency print shops and agency-based printing and minimize the costs associated with state print operations. The state policy shall establish appropriate reduction goals and implement performance measurements.

Sec. 4   RCW 43.19.565 and 2011 1st sp.s. c 43 s 231 are each amended to read as follows:
     The department shall establish a motor vehicle transportation service which is hereby empowered to:
     (1) Provide suitable motor vehicle transportation services to state agencies on either a temporary or permanent basis and upon such demonstration of need as the department may require;
     (2) Provide motor pools for the use of state agencies located in the Olympia area and such additional motor pools at other locations in the state as may be necessary to provide economic, efficient, and effective motor vehicle transportation services to state agencies. Such additional motor pools may be under either the direct control of the department or under the supervision of another state agency by agreement with the department;
     (3) Establish an equitable schedule of rental and mileage charges to agencies for motor vehicle transportation services furnished which shall be designed to provide funds to recover the actual total costs of motor pool operations including but not limited to vehicle operation expense, depreciation expense, overhead, and nonrecoverable collision or other damage to vehicles; and
     (4) Establish guidelines, procedures, and standards for fleet operations that other state agencies and institutions of higher education may adopt. The guidelines, procedures, and standards shall be consistent with and carry out the objectives of any general policies adopted by the office of financial management under RCW 43.41.130.
     The department shall develop a state policy on the acquisition of motor vehicles, to be applicable to all agencies and institutions of state government. The state policy shall seek to reduce the long-term costs of motor vehicle ownership and operation by performing a life-cycle cost analysis that considers, among other factors, the initial purchase cost and the costs of maintenance and operation including, where appropriate and cost-effective, fuel efficiency. The state policy shall establish appropriate cost reduction goals and implement performance measurements.
     Unless otherwise determined by the director after consultation with the office of financial management, vehicles owned and managed by the department of transportation, the department of natural resources, and the Washington state patrol are exempt from the requirements of subsections (1), (2), and (4) of this section.

NEW SECTION.  Sec. 5   A new section is added to chapter 43.19 RCW to read as follows:
     To maximize the efficient use of state expenditures on real estate leases, the department of enterprise services shall contract with commercial real estate brokers to negotiate new real estate leases and the renewal of existing real estate leases on behalf of the agencies of the state where such contracts will result in net savings in lease costs to the state and its agencies.

NEW SECTION.  Sec. 6   The office of financial management and the department of enterprise services shall jointly establish a work group on central services rate methodology to examine the methods by which the costs of state agency central services are allocated among the agencies and institutions of state government. The objective of the work group is to recommend a central services rate methodology that achieves more efficient, cost-effective, and transparent use of state resources for central services, including state agency legal services, agency audits, archives and records management, and services provided to state agencies by the department of enterprise services and the consolidated technology services agency.
     The joint work group shall include representatives of the office of financial management, the department of enterprise services, the attorney general's office, the office of the secretary of state, the state auditor's office, the consolidated technology services agency, and staff of the ways and means committees of the senate and house of representatives. Administrative support of the work group shall be provided by the department of enterprise services.
     The joint work group shall report its findings to the governor and the legislative fiscal committees by September 1, 2012.