BILL REQ. #:  H-0181.2 

Read first time 01/16/13.   Referred to Committee on Local Government.

     AN ACT Relating to public record request response actions by counties, cities, towns, special purpose districts, and other local agency entities; and adding new sections to chapter 42.56 RCW.

BE IT ENACTED BY THE LEGISLATURE OF THE STATE OF WASHINGTON:

NEW SECTION.  Sec. 1   A new section is added to chapter 42.56 RCW to read as follows:
     (1) In addition to other provisions in this chapter for enjoining the inspection or copying of public records, the inspection or copying of any public record may be enjoined pursuant to this section. The injunction may be requested by: A local agency or its representative; a person named in the record or the person's representative; or a person to whom the request specifically pertains to or the person's representative.
     (2) In order to issue the injunction, the court must find that:
     (a) The request was made to harass or intimidate the local agency or its employees;
     (b) The request was made in retaliation or to punish the local agency for an action or actions the local agency took or proposed to take;
     (c) The public record request creates an undue burden on the local agency;
     (d) Fulfilling the public record request would likely threaten the safety or security of staff, family members of staff, or the security of the local agency's facilities; or
     (e) Fulfilling the public record request would likely assist criminal activity.
     (3) In deciding whether to enjoin a public record request under this section, the court may consider all relevant factors including, but not limited to:
     (a) Other public record requests by the requestor;
     (b) The type of public record or records sought;
     (c) Statements offered by the requestor concerning the purpose for the public record request;
     (d) Whether disclosure of the requested public records would likely harm any person or vital government interest;
     (e) Whether the public record request seeks a significant and burdensome number of documents, however an injunction may not be issued under this section based solely on the number of records requested;
     (f) The local agency's effort to accommodate the requestor;
     (g) The resources necessary to fulfill the request, taking into account the resources of the local agency as a whole and the local agency's other essential functions;
     (h) The impact of disclosure on the safety or security of the local agency staff, facilities, or others; and
     (i) The deterrence of criminal activity.
     (4) The motion proceeding described in this section shall be a summary proceeding based on affidavits or declarations, unless the court orders otherwise. Upon a showing by a preponderance of the evidence, the court may enjoin all or any part of a request or requests. The court may also approve a plan submitted by the local agency for fulfilling all or part of the request or requests. Based on the evidence, the court may also enjoin, for a period of time the court deems reasonable, future requests by the same requestor, or an entity owned or controlled, in whole or in part, by the same requestor.
     (5) Before filing a request for an injunction, a local agency must notify the public record requestor that it intends to seek an injunction. The requestor has fifteen days to revise its public record request. If the requestor submits a revised public record request, the local agency may still seek judicial review without allowing the requestor to subsequently revise the request.
     (6) Unless the court orders a temporary restraining order enjoining its responsibility to fulfill the request, the local agency must continue to fulfill the request in a manner consistent with this chapter until the court issues a decision on the injunction request.
     (7) A local agency is not liable for penalties under RCW 42.56.550(4) for any period during which an order under this section is in effect, including during an appeal of an order under this section, regardless of the outcome of the appeal.
     (8) The party seeking an injunction under this section may file the injunction action in rem naming the request itself as the subject of the lawsuit, and notice must be provided to the requestor at whatever contact information was provided to the local agency at the time of the request.

NEW SECTION.  Sec. 2   A new section is added to chapter 42.56 RCW to read as follows:
     (1)(a) In order to prevent excessive interference with other essential functions, a local agency may adopt a policy limiting the number of hours it devotes to responding to public records requests. This policy may only be adopted if the local agency makes the following documents publicly available:
     (i) Budgets for the ongoing and three previous fiscal years;
     (ii) Agendas and minutes for all public meetings of the local agency's governing body for the three previous fiscal years;
     (iii) The salary schedule for all current positions and the names of all employees;
     (iv) Resolutions and ordinances; and
     (v) Contracts exceeding thirty-five thousand dollars that are ongoing or have been terminated in the three previous fiscal years.
     (b) The policy may include rules for establishing priorities as to the order in which requests will be fulfilled. Prioritizations may be based on the size of the request and the number of requests the requestor has made in the preceding twelve months.
     (c) Local agencies choosing to adopt the policy authorized by this subsection (1) must do so in the form of adopted legislation.
     (2) Tasks subject to the limit authorized by this section include the time it takes to search for responsive records and review and redact responsive records. Tasks subject to the limit authorized by this section do not include time spent in litigation or time spent by an attorney providing legal advice regarding records.
     (3)(a) If a local agency adopts rules authorized by this section, the local agency must inform the requestor of the factors that will determine a response time estimate, including a list of all other pending requests, if the local agency anticipates that it will take more than sixty calendar days to fulfill a request.
     (b) The local agency's time estimate is subject to court challenge pursuant to RCW 42.56.550(2).
     (4) For any legislation or rule adopted under this section, the value of the time allotted is presumed reasonable if it equals one percent of the local agency's annual operations and maintenance budget, or a lesser amount provided that it is reasonable in light of the local agency's resources and other essential functions. The allocated amount must be based on the average salary of the person or persons primarily assigned to process requests. In no case may a local agency adopt a rule that allows it to spend fewer than five hours per month responding to requests.
     (5) For local agencies with a general fund budget equaling or exceeding one million dollars, documents are publicly available if they are accessible through a central web site. For local agencies with budgets that are less than one million dollars, documents are publicly available if they are produced for inspection within five business days of being requested or accessible through the local agency's web site.
     (6) A local agency is deemed to have complied with the disclosure requirement under this chapter if the requested information is available on the agency's web site and the local agency informs the requestor, who is entitled to notice, of its web site availability. If the requestor expressly requests the information in paper, the local agency must provide it in that format.