Public Records Act.  The Public Records Act (PRA), enacted in 1972 as part of Initiative 276, requires all state and local government agencies to make all public records available for public inspection and copying unless certain statutory exemptions apply.  Over 500 specific references in the PRA or other statutes remove certain information from application of the PRA, provide exceptions to the public disclosure and copying of certain information, or designate certain information as confidential.  The provisions requiring public records disclosure must be interpreted liberally, while the exemptions are interpreted narrowly to effectuate the general policy favoring disclosure.

Voting By Mail.   All counties in the state conduct elections entirely by mail.  County auditors must send each voter a ballot with a voter declaration that must be signed, a security envelope to conceal the ballot after voting, and a larger envelope to return the security envelope.  Elections officials must verify that the signature on the ballot declaration matches the signature in the voter's registration file.  If the signature is missing or does not match, the voter is given an opportunity to cure the defect by completing the declaration or updating the signature on file. 

Voter Information Disclosure.  Original voter registration forms are confidential and unavailable for public inspection and copying, though a voter's name, address, political jurisdiction, gender, date of birth, voting record, date of registration, and registration number are all publicly available.  No other information from voter registration records or files is subject to public disclosure.

Sensitive Voter Information.  A voter's signature, phone number, and e-mail address on a ballot return envelope, ballot declaration, or signature correction form are exempt from public disclosure requirements.  The exemption applies to original documents, copies, and electronic images.  These exemptions do not prevent election officials from disclosing exempt information for official purposes.

Rulemaking.  The Secretary of State may adopt rules to:

• authorize in-person inspection of unredacted ballot return envelopes, ballot declarations, and signature correction forms, if the rules prohibit inspectors from photocopying, photographing, or otherwise reproducing the information on those documents or carrying devices capable of recording the information on those documents; and
• identify official purposes for which election officials may disclose information otherwise exempt from disclosure under the bill.

Retroactivity Clause.  The exemptions created in the bill apply to any public records request made prior to the bill's effective date where records disclosure has not been completed.