Public Records Act. The Public Records Act (PRA), enacted in 1972 as part of Initiative 276, requires that all state and local government agencies make all public records available for public inspection and copying unless an exemption applies. Over 500 specific references in the PRA and other statutes remove certain information from application of the PRA, provide exceptions to the public disclosure and copying of certain information, or designate certain information as confidential. The provisions requiring public records disclosure must be interpreted liberally while the exemptions are interpreted narrowly to effectuate the general policy favoring disclosure.
A request under the PRA must be for identifiable records. A person cannot request all or substantially all of the records of an agency, but may request all of the records regarding a particular topic or containing a particular keyword or name.
Open Public Meetings Act. The meetings of the governing body of a public agency must, with limited exceptions, be open to the public. Any member of the public who wants to attend such a meeting must be permitted to do so without conditions, such as requiring the provision of a name or address, imposed on attendance. Governing bodies may not adopt any ordinance, resolution, rule, regulation, order, or directive outside of a properly noticed meeting that is open to the public.
The governing body may enter into executive session for deliberations, and exclude the members of the public from the executive session, under certain circumstances. Minutes must be taken at all regular and special meetings and subsequently made available for public inspection.
Recording School Board Meetings. Audio of comments made by the directors and the public, if formal public testimony was accepted, at all regular and special meetings of a school district board of directors at which a final action is taken or formal public testimony is accepted must be recorded. Executive sessions and emergency meetings need not be recorded.
Audio recordings must be kept for at least five years. Whenever possible, school districts are encouraged to make the content of school board of directors meetings available in formats accessible to individuals who need communication assistance and in languages other than English.
Requests for Recordings of School Board Meetings. Requests for recordings of meetings of a school district board of directors must specify the date of the meetings requested, or a range of dates. When a school district is searching for and providing records in response to a PRA request, the district must only consider whether the date of a meeting has been given.
Technological Issues. A school district does not violate the OPMA or PRA if it is unable to record, after attempting in good faith, or provide a recording of a meeting of the board of directors because of technical issues.