Class One Groups. Part-time groups are identified as class one through class five for setting any additional compensation or allowances. Class one groups include part-time groups which are established by the executive, legislative, or judicial branch to participate in state government and which functions primarily in an advisory, coordinating, or planning capacity. Absent any other provision of law, no money beyond customary reimbursement or allowances for expenses may be paid to members of class one groups for attendance at meetings.
No person designated as a member of a class one group may receive an allowance for subsistence, lodging, or travel expenses if the cost is funded by the State General Fund. Exceptions may be granted for the critically necessary work of an agency if approved by the head of the executive branch agency, the Chief Justice of the Supreme Court, the House Chief Clerk or the Secretary of Senate, as appropriate. Groups using funds from sources other than State General Fund are encouraged to reduce travel, lodging, and other costs associated with conducting the business of the group. All classes are directed, if feasible, to use methods of conducting meetings that do not require members to travel while still maximizing member and public participation.
Office of Equity. In 2020, the Legislature created the Office of Equity (Office) to promote access to equitable opportunities and resources that reduce disparities and improve outcomes statewide across all sectors of government. The work of the Office must be guided by the following principles of equity:
Office of Financial Management. The Office of Financial Management (OFM) sets allowances for subsistence, lodging, and travel expenses for elective and appointive officials and state employees.
Unless otherwise identified in law, all newly formed and existing groups are a class one group.
Subject to available funding, an agency may provide a stipend, not to exceed $200, to individuals who are low income or have lived experience to support their participation in class one groups when the agency determines such participation is desirable to implement principles of equity, provided that the individuals are not otherwise compensated for their attendance at meetings. The restriction for allowances of members in a class one group if the cost is funded by the state general fund is removed. Allowances for child and adult care reimbursement, lodging, and travel expenses may be provided to eligible individuals in addition to stipend amounts. Agencies must work to minimize the impact of stipends and reimbursements on public assistance eligibility and benefit amounts as allowed by federal and state law to the greatest extent possible. Stipends and reimbursements do not create an employment relationship with the state.
The director of the OFM must prescribe reasonable allowances to cover reasonable and necessary child and adult care expenses.
An agency who issues stipends must report to the Office no later than August 30, 2023. The report must include:
The Office must compile and analyze the information received from agencies, consult with stakeholders, and prepare a report to the Governor and the Legislature by August 30, 2024. The report must include:
"Low-income" is defined as an individual whose income is not more than 400 percent of the federal poverty level, adjusted for family size.
The committee recommended a different version of the bill than what was heard. PRO: The work for individuals in these groups is often voluntary and they don't know the impact that the cost of time and travel will have for their participation in meetings. The bill will provide a stipend, childcare and travel reimbursement , when it is appropriate to provide, thanks to folks who have continued for years to serve on groups which help us create equitable policies for the state. Providing compensation will help more people have the opportunity to participate in these groups moving forward. We want them to contribute and share their perspectives. None of the important policies of the state would be possible without the voices of the community. Having these voices at the table is the greatest form of participatory government. This bill complements the work that we are doing to ensure that folks are participating and able to speak for themselves rather than having others speak for them. We can and should do more to ensure that they don't shoulder the burden for participating in these meetings. There are some aspects of the bill that we would like to continue to work on.
People are often asked to share their story but are not supported in doing so. At times I went without housing to serve the community. It is frustrating to be an expert in the area and the only one at the table not being paid to participate. Pay to play structures have huge costs, personal and financial. $200 is not enough, it takes a lot of time to listen to the community. All barriers must be removed. Staffing and tech assistance is important in addition to paying people. We know that when barriers to participation are reduced, we better understand the needs of the community. The people most impacted can best describe the challenges and will know whether the proposed solutions will work. Many of our members are low income and live on social security, this stipend would help self-advocates travel and have childcare while they participate in the work group. They need to have the ability to participate in the beginning of the process and should be compensated for their participation.
OTHER: The concept of providing a stipend is something that has been discussed for years and is funded in the Governor's budget this year. It is a key strategy in helping to diversify our boards and commissions and it is important to ensure that individuals are engaged in the process. Concerns are that there are other statutes that may need to be amended to allow for stipends and reimbursements to be provided by agencies. We are not sure that an agency can forecast if the group will work on issues that directly or disproportionately impact certain communities when the appointments are made and may not be able to determine what individuals are underrepresented since a definition is not provided. Instead eligibility should be for individuals with community expertise who are not compensated for their attendance when the agency determines that participation is needed to implement the principles of equity. Would prefer that the Equity Office, rather than OFM, convene the work group and establish the model policies.
The committee recommended a different version of the bill than what was heard. PRO: This bill provides community members that have lived experience the ability to participate in public engagement. This bill does not require any agency to provide stipends. The Attorney General's Office anticipates stipends will be provided within existing resources. The voice of people with lived experience needs to be heard and respected. Providing compensation allows people to participate. Many people with lived experience are low income and live on social security. Providing a stipend will allow these people to travel and participate and add value. Individuals with lived experience are often the only people at the table not being paid. Those with the most relevant experience are less able to participate because of child and adult care, travel costs, and lost work time. This says to marginalized communities, we see you, we hear you, and you're valued. Stipends will raise the bar and provide for more consistent and engaged participation. This bill goes a long way to improve representative democracy.