The Public Records Act.
The Public Records Act (PRA) generally requires state and local governmental entities to make many government records available to the public upon request. There are, however, over 500 statutory exemptions for certain records or information contained in records.
A request under the PRA must be for identifiable records. A person cannot request all or substantially all of the records of an agency. A person may, however, request all of the records regarding a particular topic or containing a particular keyword or name.
The Open Public Meetings Act.
The Open Public Meetings Act (OPMA) requires many governmental entities to conduct their meetings in public. Any member of the public is entitled to attend a meeting subject to the OPMA without having to provide a name or fulfill any other condition. Governing bodies may not vote by secret ballot and minutes of these meetings are open to public inspection.
The OPMA permits governmental entities to conduct meetings at sites other than the regular meeting site in emergency situations. Notice requirements do not apply to such meetings.
Governing bodies are permitted to hold nonpublic executive sessions for limited purposes. These purposes include:
The Public Records Act.
A PRA request for recordings of meetings of a school district board of directors must specify the date of the meetings requested, or a range of dates. When a school district is searching for and providing records in response to a PRA request, the district is only required to consider whether the date of a meeting has been given.
It is not a violation of the PRA if the school district is unable to provide a recording of a school district board meeting because of technical issues.
The Open Public Meetings Act.
All regular and special meetings of a school district board of directors at which a final action is taken or formal public testimony is accepted must be audio recorded, except for:
The audio recordings must include comments made by the directors and the public, if formal public testimony was accepted. Audio recordings must be kept for at least five years. It is not a violation of the OPMA if the school district attempts to record a meeting in good faith but, due to technological issues, a recording is not made or is unintelligible in whole or part.
Whenever possible, school districts are encouraged to make the content of school board of directors meetings available in formats accessible to individuals who need communication assistance and in languages other than English.
(In support) This bill passed unanimously last year. School board meetings must be accessible to the community for transparency and accountability purposes. People often hear stories of what happened in a meeting but there is no record of it. There is a low administrative burden to this bill; it sets a low bar, requiring only audio be recorded. The biggest concern is cost, but perhaps a budget proviso can help cover expenses. Cost is minimal, however, as someone can easily buy a recording app on a smartphone. The pandemic made recorded meetings commonplace and to stop recording them now would be misfeasance in government. This bill should be broader and apply to all public agencies. Being recorded doesn't stop someone from speaking their mind; the Legislature is recorded and people come to testify every day.
(Opposed) This bill will reduce conversations because audio recordings can be taken out of context and clips can be edited. Innocent remarks can be manipulated or misunderstood and go viral on Facebook or TikTok. People are less likely to speak their mind if they are being recorded. School board meetings are already open to the public and meetings are posted online. When a record is created in an audio recording, people start asking for transcripts and translations. The bill does not come with money, and it will generate additional work. Local school boards should decide what they want to do according to the needs of their communities.
(Other) Requiring school boards to record will cause worry and fear that things will be taken from a recording and used against boards, students, or staff. That has the potential to squelch open discussion and dialogue. Requiring recordings will require additional set up and staffing, and it can be difficult if there is no set meeting location.