Private and Confidential Information. In general, Paid Family and Medical Leave Program records and information is held private and confidential by the Employment Security Department (ESD). This includes information pertaining to employees and employers. An individual must have access to information concerning that individual held by ESD unless the information is exempt from disclosure under the Public Records Act. An employer must have access to its own information relating to any claim or determination for family or medical leave benefits by an individual; information relating to a decision to allow or deny benefits if the decision is based on material information provided by the employer; and information related to that employer's premium assessment. ESD may disclose information to a third-party acting on behalf of an individual or employer under certain conditions.
Any interested party, as defined by ESD rule, may have access to certain information related to an employee's paid family or medical leave claim. The interested party may have access in a manner defined by rule to the following information related to the employee's claim:
Information provided is considered to be accurate based on ESD's information at the time of the request. Information may only be used to administer internal employer leave or benefit practices under established employer policies.
PRO: The bill allows businesses to have the information so they can plan and do the work necessary to accommodate those that are on PFML, while providing protections to keep the information safe. Non-confidential information should be available to employers. Currently, employers are not able to see which weeks and days are covered under PFML after an employee is approved for leave. The bill fixes this unintended consequence. Employers cannot appropriately and timely coordinate supplemental benefits for employees receiving a PFML benefit. We are pro but are asking for several amendments such as clarifying the enforcement regarding how this data can be used, and some limitation of what data can be requested to protect employee privacy. We would like to know when employees are paid by PFML and how much they are paid. Employees and employers are having issues knowing the details of PFML leave.
OTHER: This is a concern ESD has heard from employers since PFML launched. Employers are not able to access employee data relating to the actual claim usage, which is critical to manage supplemental benefits, health care coverage, and other aspects. We would like to delay the implementation date so ESD can build it into the IT system and view this data on an employee's account.