H-2059              _______________________________________________

                                           SUBSTITUTE HOUSE BILL NO. 612

                        _______________________________________________

State of Washington                              49th Legislature                              1985 Regular Session

By House Committee on State Government (originally sponsored by Representatives Belcher, Hankins and Unsoeld; by Secretary of State request)

Read first time 2/27/85 and passed to Committee on Rules.

AN ACT Relating to the records committee; and amending RCW 40.14.050.

BE IT ENACTED BY THE LEGISLATURE OF THE STATE OF WASHINGTON:

        Sec. 1.  Section 5, chapter 246, Laws of 1957 as amended by section 83, chapter 34, Laws of 1975-'76 2nd ex. sess. and RCW 40.14.050 are each amended to read as follows:

          There is created a committee, to be known as the records committee, composed of the archivist, ((an appointee of)) the state auditor or the state auditor's designee, ((and an appointee of)) the attorney general or the attorney general's designee, and the director of financial management or the director's designee.  Committee members shall serve without additional salary, but shall be entitled to travel expenses incurred in accordance with RCW 43.03.050 and 43.03.060 as now existing or hereafter amended.  Such expenses shall be paid from the appropriations made for operation of their respective departments or offices.

          The records committee shall meet at least once every quarter or oftener as business dictates.  Action by the committee shall be by majority vote and records shall be kept of all committee business.

          It shall be the duty of the records committee to approve, modify or disapprove the recommendations on retention schedules of all files of public records and to act upon requests to destroy any public records:  PROVIDED, That any modification of a request or recommendation must be approved by the head of the agency originating the request or recommendation.

          The division of archives and records management shall provide forms, approved by the records committee, upon which it shall prepare recommendations to the committee in cooperation with the records officer of the department or other agency whose records are involved.