(1) Sales of valuable materials must be conducted under the direction of the department or its authorized representative.
(a) Sales of valuable materials, unless otherwise provided in this chapter, shall be at public auction or by sealed bid to the highest bidder, except that, on public lands granted to the state for educational purposes, sealed bids may be accepted for sales of timber or stone only.
(b) The person conducting the sale is called the auctioneer.
(2) On or before the time specified in the notice of sale each bidder shall deposit with the auctioneer a bid deposit equal to the amount specified in the notice of sale plus any fees required by law for the issuance of contracts or bill of sale.
(a) The bid deposit must meet the requirements of RCW
79.15.100(3).
(b) The deposit may be in cash, or by certified check, cashier's check, or money order, all payable to the department or by bid guarantee in the form of a bid bond acceptable to the department.
(3) The bid deposit, if prescribed in the notice of sale as authorized in RCW
79.15.100, may be considered an opening bid of an amount not less than the minimum appraised price established in the notice of sale.
(4) The successful bidder's deposit will be retained by the auctioneer.
(a) Any difference between the bid deposit and the total amount due including any fees required by law shall be paid on the day of sale. Payments may be by cash, certified check, cashier's check, bank draft, or money order payable to the department.
(b) Any amount of the deposit guaranteed by a bid bond must be paid to the department within ten days of the sale day in cash, certified check, cashier's check, money order, or other acceptable payment method.
(c) Other deposits must be returned to the respective bidders at the conclusion of each sale.
(5) The auctioneer must deliver to the purchaser a memorandum of his or her purchase containing a description of the materials purchased, the price bid, and the terms of the sale.
(6) The auctioneer must at once send to the department all payments or bid guarantees received from the purchaser and a copy of the memorandum delivered to the purchaser, together with additional reports of the proceedings as required by the department.