(1) The public records officer may close a request when the requestor:

(a) Withdraws the request; or

(b) Fails to:

(i) Clarify a request at the direction of the department;

(ii) Fulfill the requestor's obligations to inspect the records;

(iii) Pay the deposit;

(iv) Pay the required fees for an installment;

(v) Pay a customized service charge;

(vi) Make the final payment for the requested copies.

(2) The department will indicate to the requestor that the department has closed the request, unless the department has already indicated in previous correspondence that the request would be closed under the circumstances in subsection (1) of this section.