(1) Cash requests and reimbursements will follow procedures similar to Washington college grant.

(2) A student-by-student fund reconciliation must be completed by the institution at the time payments are reported using the office's established process and no later than the end of each term.

(a) Record level reports must be filed with the office as re-quested.

(b) A final student-by-student reconciliation must be filed with the office at the end of each academic year.

(3) Recalculations as a result of awards in excess of tuition charges shall follow the tolerance outlined in Washington college grant rules or guidance.