EXPEDITED ADOPTION
Title of Rule: WAC 132H-160-182 Student schedule changes -- Refund policy and administrative fees.
Purpose: To identify authorization for the granting of refunds to students and describe the procedure by which a student may request a refund.
Statutory Authority for Adoption: RCW 28B.15.605.
Statute Being Implemented: Refunds of cancellation of fees -- Community colleges and technical colleges.
Summary: This rule is being amended to better clarify the individual responsible for granting refunds. It also directs the student to the schedule and catalogue for the most recent procedure for determining refund dates rather than requiring that the information be obtained from the WAC. This eliminates possible errors in dates or confusion in which document is the most accurate.
Name of Agency Personnel Responsible for Drafting, Implementation and Enforcement: Tika Esler, Bellevue Community College, B125, (425) 641-2206.
Name of Proponent: Elise Erickson, Bellevue Community College, public.
Rule is not necessitated by federal law, federal or state court decision.
Explanation of Rule, its Purpose, and Anticipated Effects: This amendment will not change the purpose or effect of the current rule. The refund policy is governed by state statute and this policy follows those rules. The current amendment changes the individual responsible for overseeing the procedure from registrar, which no longer exists on campus, to the associate dean of enrollment services. The amendment also removes specific language for the rules granting a refund and refers the student, instead, to the catalogue or schedule where the most current rules will be listed. This is necessary because the addition of odd day classes require slight adjustments to the specifically identified days listed in the current WAC. Publishing the changes annually in the catalogue or quarterly in the schedule will benefit the students by allowing the flexibility that changing dates requires.
Proposal does not change existing rules. The rules remain
the same. Only their location for publication will change.
THIS RULE IS BEING PROPOSED TO BE ADOPTED USING AN EXPEDITED RULE-MAKING PROCESS THAT WILL ELIMINATE THE NEED FOR THE AGENCY TO HOLD PUBLIC HEARINGS, PREPARE A SMALL BUSINESS ECONOMIC IMPACT STATEMENT, OR PROVIDE RESPONSES TO THE CRITERIA FOR A SIGNIFICANT LEGISLATIVE RULE. IF YOU OBJECT TO THIS RULE BEING ADOPTED USING THE EXPEDITED RULE-MAKING PROCESS, YOU MUST EXPRESS YOUR OBJECTIONS IN WRITING AND THEY MUST BE SENT TO Elise Erickson, Bellevue Community College, Room A201, 3000 Landerholm Circle S.E., Bellevue, WA 98007-6484 , AND RECEIVED BY January 19, 2000.
November 8, 1999
Elise J. Erickson
Rules Coordinator
The Community College District VIII
board of trustees has authorized the Associate Dean of Enrollment
Services (or his/her designee) registrar to collect an
administrative fee when a student adds or drops course(s) or
withdraws from the college. In addition, the Associate Dean of
Enrollment Services (or his/her designee) registrar is also
authorized to refund tuition and/or fees when a student withdraws
from college or a course(s), in accordance with RCW 28B.15.605
and the refund policies approved by the Board of Trustees. The
Associate Dean of Enrollment Services (or his/her designee)
registrar has the authority to make judgments regarding refunds
in extraordinary circumstances. A student who is requested to
withdraw for disciplinary reasons will not be eligible for a
refund. Refund provisions for students receiving Title IV
Federal Aid are described in WAC 132H-160-185-, Refund for Title
IV Federal Aid Recipients.
The specific refund procedure and rates are published in the college catalog and the quarterly schedule of classes.
Tuition and related fees for fall, winter, and spring
quarters are refunded upon withdrawal from college or a course(s)
as follows:
(1) Tuition and fees will be refunded at 100% prior to the third instructional day of the quarter for complete withdrawal from college, withdrawal from a course(s) (reduction of class load below 10 credits), and for classes the college has canceled.
(2) Tuition and fees will be refunded at 80% beginning with instructional day three through instructional day five of the quarter for complete withdrawal from college or withdrawal from a course(s) (reduction of class load below 10 credits).
(3) Tuition and fees will be refunded at 50% beginning with instructional day six of the quarter through calendar day twenty of the quarter for complete withdrawal from college, withdrawal from a course(s) (reduction of class load below 10 credits).
(4) Tuition and fees will not be refunded after calendar day twenty of the quarter. Tuition and related fees for summer quarter are refunded upon withdrawal from college or a course(s) as follows:
Tuition and related fees for summer quarter are refunded upon withdrawal from college or a course(s) as follows:
(5) Tuition and fees will be refunded at 100% prior to the second instructional day of the quarter for withdrawal from college, withdrawal from a course(s) (reduction of class load below 10 credits), and for classes the college has canceled.
(6) Tuition and fees will be refunded at 80% beginning with instructional day two of the quarter through instructional day three of the quarter for withdrawal from college, or withdrawal from a course(s) (reduction of class load below 10 credits).
(7) Tuition and fees will be refunded at 50% beginning with instructional day four of summer quarter through calendar day eleven of the quarter for withdrawal from college, or withdrawal from a course(s) (reduction of class load below 10 credits).
(8) Tuition and fees will not be refunded after calendar day eleven of the quarter.
(9) If an insurance claim has been filed, no refund will be granted for insurance fees.
(10) Self support programs may develop different refund policies based upon programmatic reasons, with institutional approval. Policies pertaining to these programs will be listed in the quarterly schedule
[Statutory Authority: RCW 28B.50.140. 96-01-056, § 132H-160-182, filed 12/15/95, effective 1/15/96; 94-01-181, § 132H-160-182, filed 12/22/93, effective 1/22/94.]
Reviser's note: The typographical errors in the above section occurred in the copy filed by the agency and appear in the Register pursuant to the requirements of RCW 34.08.040.
Reviser's note: RCW 34.05.395 requires the use of underlining and deletion marks to indicate amendments to existing rules. The rule published above varies from its predecessor in certain respects not indicated by the use of these markings.
Reviser's note: The bracketed material preceding the section above was supplied by the code reviser's office.